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HomeMy WebLinkAboutCC Min 2012-12-12 M MINUTES CITY COUNCIL OF CATHEDRAL CITY AND CITY COUNCIL SERVING AS THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY BOARD 68 -700 Avenida Lalo Guerrero, Cathedral City, CA 92234 DECEMBER 12, 2012 4:00 P.M. CLOSED SESSION 5:00 P.M. STUDY SESSION 6:30 P.M. REGULAR MEETING CALL TO ORDER Mayor DeRosa called the Closed Session portion of the meeting to order at 4:08 p.m. ROLL CALL Present: Council Members Henry, Pettis, Toles, Mayor Pro Tem Vasquez and Mayor DeRosa. CLOSED SESSION PUBLIC COMMENTS None. SUMMARY OF CLOSED SESSION ITEMS City Attorney Green deemed a summary of the Closed Session items read into the record. There were no changes to the Agenda. Mayor DeRosa opened and closed Public Comments without any comments. The City Council moved into Closed Session. AGENDA APPROVAL The following items were listed on the Closed Session agenda: City Council as Successor Agency 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8 (T. Scott) Property Location: Parcel Map 32932 Parcel 1, East of Van Fleet Avenue, South of East Palm Canyon Negotiating Parties: Cathedral City Redevelopment Agency and City Urban Revitalization Corporation Property Owners: City Urban Revitalization Corporation Under Negotiations: Property Negotiations City Council City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 2 of 21 2. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION pursuant to Government Code Section 54956.9(a) (C. Green) Case Name The Grass Hopper Inc. v. City of Cathedral City Case No.: Case No. RIC 1212146 Court: California Superior Court for the County of Riverside 3. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION pursuant to Government Code Section 54956.9(a) (C. Green) Case Name City of Cathedral City v. The Grass Hopper Inc., et. Al Case No.: INC1206440 Court: California Superior Court for the County of Riverside 4. CITY COUNCIL — CONFERENCE WITH LEGAL COUNSEL REGARDING ANTICIPATED LITIGATION item pursuant to Government Code Section 54956.9(c) (C. Green) No. of Potential Cases: 3 5. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiator: Donald Bradley, City Manager Represented Employees: 1) Cathedral City Police Officer Association (CCPOA) 6. PUBLIC EMPLOYMENT Government Code Section 54957 Title: City Manager RECESS Mayor DeRosa adjourned the Closed Session portion of the meeting at 5:45 p.m. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 3 of 21 STUDY SESSION CALL TO ORDER Mayor DeRosa called the Study Session portion of the meeting to order at 5:47 p.m. ROLL CALL Present: Council Members Henry, Pettis, Toles, Mayor Pro Tem Vasquez and Mayor DeRosa. PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE None. INVOCATION Council Member Henry offered the Invocation. PRESENTATIONS AND PROCLAMATIONS None. CATHEDRAL CITY HIGH SCHOOL STUDENT REPORTS None. PUBLIC COMMENTS Paul Marchand, Cathedral City, discussed the death of Mrs. Bixby's five sons while fighting to preserve the Union. He thanked those that had expressed condolences for the loss of his father. Andy Jessup, Rancho Mirage, thanked Mr. Bradley for his service to the City. He addressed the Council in his capacity as the President of the Cathedral City Chamber of Commerce. He read a letter regarding the car dealers' participation in the Perez Road Fall Festival. Mike Ramos, Cathedral City, congratulated the new City Council. He requested Mayor DeRosa ask City Clerk Hammers to resign. Don Donnolly, Thousand Palms, questioned when the perspective annexation proposal of Thousand Palm to Cathedral City would proceed. Mayor DeRosa closed public comments. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 4 of 21 STUDY SESSION AGENDA 1. Discussion of proposed Shorty's Ribfest Cathedral City, February 21 -23, 2012, Town Square, to be sponsored by Desert Radio Group. (A. Hall) Doug Kratky, Cathedral City, Vice President of the Cathedral City Chamber of Commerce, requested the Council's approval to conduct of Shorty's Ribfest Cathedral City in Town Square. Landon Evans, Phoenix, Arizona, HDE Promotions, discussed his experience in event production. He explained the purpose of Shorty's Ribfest. Mayor Pro Tem Vasquez expressed excitement about the event. He questioned the proposed beer stations. Mr. Evans explained the beer garden. Mayor Pro Tem Vasquez expressed concern regarding the beer area not being separate. Mr. Evans discussed the private security company utilized to ensure there was no underage drinking. Mayor Pro Tem Vasquez discussed issues at prior events. In response to Mayor Pro Tem Vasquez, Mr. Evans discussed the entertainment area. In response to Council Member Henry, Mr. Evans confirmed the fencing and BBQ event. In response to Council Member Pettis, Mr. Evans discussed the financial responsibility of the event. Community Develoment Director Hall stated the matter was listed on the Consent Agenda. Mayor Pro Tem Vasquez indicated support for the event but expressed concern regarding alcohol. Mr. Kratky stated law enforcement would be at the event, in addition to security officers and undercover officers. He clarified that the event was put on by Desert Radio Group. Council Member Toles thanked the organizers for investing in the City. He stated he trusted that the liquor would be managed appropriately. Mr. Kratky stated they anticipated the event to continue annually. Council Member Henry stated the event would be fenced off and there would be control factors at the gates. He requested Mr. Evans work with ABC and the Police Department. Mr. Kratky discussed admission prices. In response to Council Member Pettis, Mr. Evans stated the kid's area would be inside the park and there were three beer sales stations. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 5 of 21 Chief Connor stated he spoke with Desert Radio group and discussed the beer garden area. He reassured the Council that the Police Department would work with the organizers to ensure controll. 2. Discussion of: (1) Review and amend Council Policies and Procedures /Rules of Conduct. Specifically: a. Council's right to "advise and consent" on the hiring of Department Heads. b. Process of assigning Council Members to internal and external Committees. c. Council Member directives to members of staff below the level of City Manager. d. Council Member participation in Commission meetings. e. Practice of Mayor's review with City Manager of agendas prior to Council Meetings. (2) Review and amend/approve committee assignments for internal and external committees (Council Member Toles) (Pg. 1 -70) a. Council's right to "advise and consent" on the hiring of Department Heads. Council Member Toles discussed the recent election and professionalism of the City staff. He explained the strong Mayor form of government and Cathedrals City's form of government. He suggested the Council discuss how to conduct itself properly as a body. He stated he felt it inappropriate for the Council to hire Department Heads but it should be able to provide input in the hiring process to ensure comfort in the selection. He suggested the City Manager consult with (not approve) the Council on the hiring of Department Heads. In response to Mayor DeRosa's question, Council Member Toles suggested candidates be interviewed in study session so the public was able to know the candidate. Council Member Pettis stated the last four department heads had not been selected in that manner. He suggested the candidates be reviewed in Closed Session. Mayor Pro Tem Vasquez suggested the candidate be interviewed in closed session. Council Member Henry stated it was the full right of the City Manager to select the best person. He suggested the Council provide the City Manager with input on requested qualifications and personality the Council desires, but it is important to separate politics from the selection of employees. It would weaken the City Manager's position if the Council interviewed prospective employees. Mayor DeRosa requested department heads be introduced to the Council in Closed Session and introduced to the public at a public meeting. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 6 of 21 Council Member Toles suggested the candidate be introduced to the Council in Closed Session and introduced to the public. He suggested additional transparency in the process, Mayor DeRosa suggested the City Manager bring Department Heads to closed session for the Council to meet, then introduce to the community at a Council meeting. Council Member Pettis suggested the Council bring the candidates into closed session prior to any employment offers being made. Council Member Henry disagreed because it brought politics into the process. Council Member Toles explained the intent was to remove tensions between the Council and staff. In response to Mayor DeRosa, Council Member Toles suggested the proposed candidate be considered by the Council in Closed Session so that the Council could engage the prospective employee prior to the offer being made. He stated it was ultimately up to the City Manager. Mayor DeRosa asked if it meant all candidates (for Department Head positions,) internal candidates and external candidates; Council Member Toles stated that it would apply to the City Manager's selection, whether they are an internal or external candidates. Mayor DeRosa asked what would happen if the Council doesn't think it's a good fit. Council Member Toles stated it would still the City Manager's choice. Council Member Pettis discussed two recent Department Head hiring where the Council decided to not participate in the selection, but rather appointed him to sit in the final interviews, but it gave the Council an opportunity to ask questions. Mayor DeRosa expressed concern regarding advice and consent. If we introduce Council Member Toles stated the "advice and consent" was his terminology, and the intent was transparency and to be informed; there was no approval (by City Council) necessary. CONSENSUS By consensus, the Council agreed to make it a Council norm that the City Manager bring new Department Heads into closed session for the Council to meet, then introduce them to the community at a Council meeting. It was agreed that it was not necessary to memorialize the norm in the document; as a body, this City Council is committed to this norm. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 7 of 21 b. Process of assigning Council Members to internal and external Committees. Council Member Toles suggested assignment of Council Members to internal and external committees be voted on by the Council. Mayor DeRosa clarified that CVAG meetings were based on individual interest. She requested postponing selection of committee members. Mayor Pro Tem Vasquez suggested the Council decide to make all internal and external appointments by consensus of the Council and make the appointments at the second meeting in January. In response to Council Member Henry, Mayor DeRosa explained that CVAG meetings had been done historically. Mayor DeRosa suggested determining a process, either by lottery, or seniority. Mayor Pro Tem Vasquez suggested consensus vote of the Council for each assignment. CONSENSUS By consensus, the Council determined that it would make appointments of the external and internal committees by consensus at the second meeting in January, 2013. Council Member Pettis suggested the complete list of appointments be supplied. c. Council Member directives to members of staff below the level of City Manager Council Member Toles discussed his proposal regarding directives to members of staff below the level of City Manager. He stated the Council needed to give full faith and credit to the new City Manager and the Council must work through the City Manager. City Attorney Green explained the existing ordinance regarding the Council directive be only through the City Manager and the Council shall not give orders to subordinates of the City Manager. He stated such directive shall be by affirmative vote of at least three members of the Council. Council Member Toles suggested staff discuss any issues with the City Manager. Mayor DeRosa stated the Council needed to hold itself accountable to the Code of Ethics. Mayor Pro Tem Vasquez requested the City Manager advise the Council of any issues. City Attorney Green stated issues would have to be discussed in open session. Council Member Henry stated reprimanding another Council Member was a serious issue and suggested the City Manager be allowed to initially deal with the individual. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 8 of 21 Council Member Toles agreed that censure should be the last resort. He discussed the need for the Council to follow the rules and that there would be consequences. CONSENSUS By consensus, the Council agreed to implement the existing procedures. d. Council Member participation in Commission meetings. Council Member Toles discussed his involvement on the Marketing Commission. He proposed Council Members have no participation in person, email or otherwise with the Commissions; that the commissions operate independently. Mayor Pro Tem Vasquez indicated strong support to the suggestion. Council Member Henry stated Policy No. 15 was already in place. Council Member Toles stated it needed to be clearly defined and discussed. Council Member Pettis suggested the matter be established in policy. He stated one member of the Council should not dictate commission agendas, elections or process. He stated Policy No. 15 was too vague. Mayor Pro Tem Vasquez stated there was existing undue influence towards the commissioners. He stated the wording needed to be stronger. Council Member Toles stated, as a former commissioner, it was a constant issue. He discussed the value of commissions. Mayor DeRosa stated it was staff's responsibility to bring back the Commission's recommendation and not filter recommendations. Council Member Toles stated the current language was sufficient unless violations continued. City Attorney Green stated it was critical that the Policy be implemented and the Council not involve itself in the lower bodies. Mayor DeRosa stated the commissioners needed to inform the City Manager if there were any issues. CONSENSUS By consensus, the Council agreed to enforce Policy No. 15. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 9 of 21 e. Practice of Mayor's review with City Manager of agendas prior to Council Meetings. Council Member Toles suggested the Mayor and Mayor Pro Tem review the agendas but suggested postponing until the new City Manager was on board. He thanked the Council and community for considering the processes. He discussed the importance of speaking on behalf of the City Council, not as individuals. He stated the intent of the item was to operate the City professionally and politely. Mayor DeRosa suggested cell phones not be used on the dais or in closed session. She suggested either enforcing the Council norm or adding a procedure. City Attorney Green discussed the resolution prohibiting use of cells phones, computers, and electronic devices on the dais. He suggested it be adjusted to reflect current practices. Council Member Henry suggested the City Manager offer procedures. Mayor DeRosa stated the Redevelopment Board should be removed from the Code of Conduct. 3. Discussion of filling vacancies on Mobile Home Fair Practices Commission. (P.Hammers /A. Hall) City Clerk Hammers presented the staff report. Mayor DeRosa suggested information be put in the Desert Sun. Council Member Pettis suggested Mr. Howe put the information on the closed circuit. He suggested the possibility of expanding the commission to hear concerns, complaints, and problems in the mobile home parks. Community Development Director Hall discussed the qualifications for Mobile Home Fair Practices Commissioners. CONSENSUS By consensus, the Council directed staff to contact potential candidates with applications on currently on file. 4. City Council/Staff reports and inquiries of new or ongoing projects. Council Member Pettis addressed Mr. Donnolly's issue regarding Thousand Palms annexation. Mayor DeRosa requested an update from City staff on the Youth Commissioners participation on the commissions. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 10 of 21 RECESS Mayor DeRosa recessed the Study Session at 7:15 p.m. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 11 of 21 REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL SERVING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY BOARD AND AS CATHEDRAL CITY CS ZONE A SPECIAL DISTRICT CALL TO ORDER Mayor DeRosa called the Regular meeting of the City Council to order at 7:20 p.m. PRESENTATIONS AND PROCLAMATIONS None. CLOSED SESSION ANNOUNCEMENTS City Attorney Green announced that Council, on a motion by Council Member Toles and second by Mayor Pro Tem Vasquez, unanimously appointed Andy Hall as the City Manager of Cathedral City, effective December 27, 2012. He stated a Council subcommittee would be exploring compensation and contract negotiations. Mayor DeRosa stated the subcommittee members were Council Members Henry and Pettis and the matter would come back at the first meeting in January 2013. PUBLIC COMMENTS None. AGENDA FINALIZATION Mayor Pro Tem Vasquez pulled Item No. 10 from the Consent Calendar. URGENCY ITEMS None. COUNCIL COMMENTS Council Member Henry commented on Mr. Donald Bradley's successes as City Manager. Mr. Bradley received a standing ovation. COMMITTEE ASSIGNMENTS None. MINUTES City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 12 of 21 None. CONSENT AGENDA MOTION Mayor Pro Tem/Vice Chair Vasquez moved and Council/Board Member Toles seconded a motion to approve the Consent Calendar, with the exception of Item No. 10. The motion carried unanimously. The Consent Calendar consisted of the following items: 1. COUNCIL /CITY COUNCIL AS SUCCESSOR AGENCY BOARD. Receive and File payment of Claims and Demands in the aggregate sum of $3,725,325 for the month of December 2012 by M.O. 5066 and M.O. SA -0026. (T. Scott) (pg. 1 -2) 2. COUNCIL. Second reading and adoption of an Ordinance, reading by title only, to amend the Provisions of Chapter 3.24 to Title 3 of the Cathedral City Municipal Code, Transient Occupancy Taxes of the Cathedral City Municipal Code to further regular vacation rental units which were already subject to the Transient Occupancy Tax. The motion is to adopt the ordinance and read by title only by Ordinance No. 717. (A. Hall) (Pg. 3 -23) 3. COUNCIL. Approve the award of Contract with the Fair Housing Council of Riverside County through use of CDBG funds in the amount of $12,000 by M.O. 5067 (A. Hall) (Pg. 24 -51) 4. COUNCIL. Confirm reappointment of Gary Howell to a four -year term, from January 1, 2013 through December 31, 2016, on the Coachella Valley Mosquito and Vector Control District Board of Directors by M.O. 5068. (K. DeRosa) (Pg. 52) 5. COUNCIL. Approve Final Acceptance of the Pavement Rehabilitation Improvements to East Palm Drive, Palo Verde Drive, G Street, Tahquitz Road and Kings Road; Authorize the City Manager to File a Notice of Completion with the Riverside County Recorders' office; and Authorize the Release of City Held Retention Funds to Hardy & Harper, Inc. by M.O. 5069 (B. Simons) (Pg. 53 -55) 6. COUNCIL. Approve a) Final Acceptance of the Sunline Transit Stop Relocation Improvement; b) authorize the City Manager to File a Notice of Completion with the Riverside County Recorders' office; and, c) authorize the Release of City Held Retention Funds to Westcon Construction Group, Inc. by M.O. 5070 (B. Simons) (Pg. 56 -58) 7. COUNCIL. Authorize the City Engineer to advertise for bids to construct the improvements to Date Palm Drive North of the Vista Chino Intersection. by M.O. 5072 (B. Simons) (Pg.59) City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 13 of 21 8. COUNCIL. Authorize approval to enter into an agreement by and between the City of Cathedral City and David Leonard Associates (DLA) for DLA to provide professional planning consulting services for private development applications associated with the North City Extended Specific Plan with the cost of all services provided to be reimbursed by the respective private developer(s) and to authorize City Manager to enter into said agreement by M.O. 5073. (L. Lukes) (Pg. 60 -82) 9. COUNCIL. Receive report of intended travel from Councilmember Stan Henry to Sacramento, CA, New Mayors & Council Members Academy, January 16 -18, 2013 by M.O. 5074 The following item was pulled from the Consent Calendar for individual consideration: 10. COUNCIL. Approval of Shorty's Ribfest Cathedral City event, February 21 -23, 2013, in Town Square, sponsored by Desert Radio Group. (A. Hall) (Separate Cover) Mayor Pro Tem Vasquez expressed concern regarding alcohol but would support the event since the Police Chief indicated he would work on the event. MOTION Council Member Toles moved and Mayor Pro Tem Vasquez seconded a motion to approve Shorty's Ribfest Cathedral City event by M.O. 5075. The motion carried unanimously. PUBLIC HEARINGS 11. COUNCIL. Consider adopting an Urgency Interim Ordinance of the City Council of the City of Cathedral City pursuant to California Government Code Section 65858 adopting a Moratorium on Issuance of any permit(s) for any permitted use in the neighborhood Business Park District which allows or has on -site or off -site alcohol sales or consumption. (A. Hall) (Pg. 83 -90) Community Development Director Andy Hall presented the staff report. Council Member Pettis discussed the proposed 7 -11 store and purpose for requesting the item. City Attorney Green reminded the Council that an urgency ordinance required not less than a 4 /5ths vote of the Council. He discussed the necessary findings for adopting an urgency ordinance. Council Member Toles stated he could not support the motion. He stated adults had the right to purchase and consume alcohol or cigarettes regardless of the neighborhood they lived in. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 14 of 21 Council Member Henry asked if the current business was affected. Community Development Director Hall explained that the Planning Commission determined that a convenience store could be built in the zone. He stated clarification was needed on whether or not alcohol could be sold in the Business Park District and whether by right or conditional use permit. In response to Council Member Henry, Community Development Director Hall stated the Development Services Committee had reviewed the 7 -11 application. He stated any new applications would be put on hold while the ordinance was considered. He stated there were currently no pending applications. Council Member Pettis stated the moratorium was only for Business Park Districts. He discussed the location of the proposed business. He stated alcohol should not be sold in certain areas and should definitely require a conditional use permit. Council Member Henry asked if the Police Department could restrict sales through the ABC process. Community Development Director Hall stated the City could make those recommendations to ABC. Council Member Toles objected to the City determining locations for the sale of alcohol. Council Member Pettis stated the business community would do what was best for the business. He stated he wanted the ability to regulate through the conditional use permit process. In response to Council Member Toles, Council Member Pettis explained the urgency. Mayor Pro Tem Vasquez explained that 7 -11 was not at issue. He explained that a moratorium would put the matter on hold until considered. He suggested reviewing the matter. Council Member Pettis stated the matter would be reviewed by the Planning Commission prior to coming to the Council, providing additional opportunity for public input. Mayor DeRosa opened the public hearing. Richard Hall, Cathedral City, thanked the Council for volunteer efforts. MOTION Council Member Pettis moved and Mayor Pro Tem Vasquez seconded a motion to adopt an Urgency Interim Ordinance of the City Council of the City of Cathedral City pursuant to California Government Code Section 65858 adopting a Moratorium on Issuance of any permit(s) for any permitted use in the neighborhood Business Park District which allows City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 15 of 21 or has on -site or off -site alcohol sales or consumption by M.O. 5076 and Ordinance 716. The motion carried 4 — 1, Council Member Toles dissenting. LEGISLATIVE ACTION 12. COUNCIL. Consider approval of proposed contract with AEU Media of the 2013 Interfusion Music Summit. (A. Howe) (Pg. 91 -92) Assistant to the City Manager Allen Howe presented the staff report. Alan Edwards, Palm Springs, provided the Interfusion Music Summit (IMS) 2012 Post Report including performance against goals, schedule, quality, and budget, event planning, research and development, sales, what went right, what went wrong, conclusions and comments. He stated it was a pleasure dealing with Cathedral City. He thanked Assistant to the City Manager Howe for his assistance. Council Member Pettis stated he attended the Boys and Girls Club event. He asked if there were locations in Cathedral City to expand the venues. Mr. Edwards discussed possible use of the ice skate rink for performances. He stated they were working with the host hotel to expand the event. In response to Council Member Henry, Mr. Edwards stated locals could attend the event at no cost. He stated the concert needed better promotion in the community. He stated his company did not make a profit; it was an investment. Council Member Henry asked how local performers, including school kids, would be contacted for inclusion. He asked if there were any complaints regarding the types of music at the public venues. Mr. Edwards discussed efforts to notify locals and involve youth. He stated he had not received complaints. In response to Council Member Henry, Mr. Edwards discussed potential sponsorships and ticket sales to balance costs. Council Member Toles discussed the success of the festival. He thanked Mr. Edwards for listening and adjusting the business to accommodate. He stated it was a good idea to book the event for five years. In response to Council Member Toles, Mr. Edwards stated they had 1800 Facebook fans, all who had participated in IMS. Mayor Pro Tem Vasquez expressed excitement about the youth event. He expressed appreciation for the thorough presentation including the downside. In response to Mayor DeRosa, Mr. Edwards discussed the number of artists and bands. Cory Flight, Palm Springs, stated there were 103 bands performing in Town Square. He discussed the release requiring no foul language or questionable lyrics. In response to Mayor DeRosa, Mr. Flight discussed difficulty with competing against other Columbus Day events. Mr. Edwards stated the event was advertised in the Desert City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 16 of 21 Valley Star and Desert Sun. He discussed efforts to work with the networks. Mayor DeRosa asked the expectations for sponsorships. Mr. Edwards stated the current sponsorships were in -kind. He discussed potential future sponsors. Mr. Flight discussed the seminars offered. Mr. Edwards discussed the diversity of the attendees. In response to Council Member Henry, Mr. Edwards explained how the event would be weaned off of City subsidization. Mr. Flight explained the intent to make it a Cathedral City event. Council Member Henry stated the production total was $50,000. Council Member Henry suggested including the in -kind contributions and AEU costs. In response to Council Member Henry, Administrative Services Director Scott indicated the event was included in the 2012 -13 Budget. She stated the Film 4 Change event was not included in the budget. Mayor DeRosa requested all expenses be provided in future reports. Mayor DeRosa opened public comments. Bonnie Barkley, Cathedral City business owner, stated she was not speaking against the request, although she saw no increased revenue from the event. She requested the Council consider where money was best spent to improve local businesses. Eileen Smith, Cathedral City resident and business owner, stated she did not have one person from the event at her restaurant. She stated she did not think the City benefitted from the event. Lynn Mallotto, Rancho Mirage resident, CEO and President of the Cathedral City Chamber, indicated support for the music festival combining with the Boys and Girls Club. She stated the hotel occupancy was great. She stated the Chamber had received calls of concern prior to and during the event. She discussed the need to involve the local community in the event. She discussed the need to improve public relations and local business partnerships. She suggested improving communications with participants regarding event venue locations. There being no additional speakers, Mayor DeRosa closed public comments. Council Member Toles stated events required time. He stated the Chamber went through a transition and he anticipated renewed efforts for local partnerships. Mayor DeRosa concurred with Council Member Toles and stated, for continued support, there needed to be local partnerships. Council Member Henry suggested they obtain the contacts of those present. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 17 of 21 MOTION Council Member Pettis moved and Council Member Toles seconded a motion to approve the proposed contract with AEU Media of the 2013 Interfusion Music Summit by M.O. 5077. The motion carried unanimously. 13. COUNCIL. Consider approving proposal from Film 4 Change to hold a film festival in Cathedral City and request sponsorship of the event to be held in June 2013 at the Mary Pickford Theater and Desert IMAX Theater Summit. (A. Hall) (Pg. 93 -106) Community Development Director Hall presented the staff report. Richard Henrich, Santa Fe, New Mexico, Director of Film 4 Change, explained the owner of Quality Inn and Suites suggested Cathedral City as a potential location for a film festival. He stated the facilities in downtown presented a wonderful opportunity. Robert Galarza, Santa Fe New Mexico, stated he was impressed by Cathedral City facilities and history of the valley. Mr. Henrich discussed efforts to proceed with the film festival. He explained who they wanted to come. He discussed the history of success of the Albuquerque Film Festival. He stated they met with the Chamber of Commerce and CDB to determine what was needed. Mr. Galarza discussed the success of the Albuquerque Film Festival. He discussed the grassroots marketing strategy. He discussed the need to keep up with modern advertising practices. Mr. Henrich discussed his experience with the Durango Film Festival. He explained the AMFM vision. Mr. Galarza stated the existing infrastructure should be better utilized. Mr. Henrich discussed the proposed film program. He discussed potential peer to peer relationships and suggested working with the student and community programs. Mr. Galarza discussed the proposed outdoor music festival and potential musicians. He discussed the proposed visual arts festival. Mr. Henrich discussed the economic impact. He explained the potential attendance. He discussed the Dennis Lee Hopper Award. Mr. Galarza provided an overview of the proposed budget and request of $50,000 from the City Council. He discussed the need to implement trans -media marketing. He explained the sponsorship request. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 18 of 21 Mr. Henrich thanked the Council for its consideration. In response to Mayor Pro Tem Vasquez, Mr. Henrich discussed potential in -kind contributions. He stated they would appreciate in -kind police and fire services in addition to the City's contribution of $50,000. Mayor Pro Tem Vasquez stated, if approved, Cathedral City businesses should be given first priority. Mr. Galarza stated they would be meeting with the Chamber of Commerce in the morning to discuss community involvement. Mayor Pro Tem Vasquez discussed the importance of driving the attendees to the local businesses. Council Member Henry stated local businesses needed to be taken care of. He stated the youth needed to be involved. He stated there needed to be a value to the residents of Cathedral City. Mr. Henrich suggested films be free for students and locals. Mr. Galarza discussed the need to connect people with businesses. Council Member Henry stated, if approved, the event could not continue to be subsidized. Mr. Henrich stated the event should be self - sustainable within 3 years. In response to Council Member Pettis, Mr. Henrich stated Film 4 Change was for profit. Council Member Toles stated he was intrigued by the idea of showcasing the downtown. He discussed empty retail buildings and the difficulty in filling the theater with first run films. He stated he liked the proposal because it would showcase the downtown. In response to Council Member Toles, Mr. Henrich suggested benchmarks for the City's $50,000 contribution. Council Member Toles explained film tax credits. He suggested benchmark contributions with a dollar for dollar match for sponsorship. Council Member Henry suggested some of the $50,000 contribution reserved for in -kind services. Mr. Galarza discussed the importance of being adequately funded. He stated it was important to change the perception of what downtown could provide. Council Member Pettis stated staff was recommending entering into formal negotiations. He stated the Downtown Subcommittee had approved proceeding. In response to Mayor DeRosa, Mr. Henrich explained the reason for conducting the event in June. He stated they were looking for potential workshop locations. Mayor DeRosa suggested the Council Chambers as a potential location. Mr. Henrich stated they were also looking for office and residential rental properties. In response to Mayor DeRosa, Mr. Henrich explained that they were working with a sponsor professional and the Chamber of Commerce. Bonnie Barkley, Cathedral City business owner, expressed enthusiasm for the proposed event. Lynn Mallotto, Rancho Mirage resident, CEO and President of the Cathedral City Chamber, stated she met with Mr. Henrich and Mr. Galarza and indicated support for the City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 19 of 21 proposal. She discussed the importance of partnering with the business community. She discussed the proposed engagement with local students and surrounding colleges. She stated she met with Mission Plaza business owners who offered office space. She stated they would work with the restaurants for a local discount program. She pledged her support to the event. There being no additional speakers, Mayor DeRosa closed public comments. MOTION Mayor Pro Tem Vasquez moved and Council Member Pettis seconded a motion to enter into formal negotiations with Film 4 Change to hold a film festival in Cathedral City and request sponsorship of the event to be held in June 2013 at the Mary Pickford Theater and Desert IMAX Theater by M.O. 5078. The motion carried unanimously. 14. COUNCIL. Consider adoption of three (3) Resolutions reflecting Amendments to the Contract with the Public Employees Retirement System for Represented and Non - Represented Employees and Elected Officials. (T. Scott) (Pg. 107 -112) Administrative Services Director Tami Scott presented the staff report. Mayor DeRosa opened public comments. There being no speakers, Mayor DeRosa closed public comments. MOTION Council Member Toles moved and Council Member Henry seconded a motion to adopt three (3) Resolutions reflecting Amendments to the Contract with the Public Employees Retirement System for Represented and Non - Represented Employees and Elected Officials by Resolutions 2012 -187, 2012 -188 and 2012 -189. The motion carried unanimously. 15. COUNCIL /CITY COUNCIL AS SUCCESSOR AGENCY BOARD. Consider approval of a construction contract and authorize the City Manager to sign for the construction of irrigation and landscaping the medians on Ramon Road between Date Palm Drive and Da Vall Drive. (A. Hall) (Pg. 113 -114) Pat Milos, Public Works Manager, presented the staff report. In response to Council Member Pettis, Pat Milos stated the funds were from money set aside by the Successor Agency. In response to Mayor DeRosa, Pat Milos stated it was anticipated that the project would come in under budget. City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 20 of 21 Mayor DeRosa opened public comments. There being no speakers, Mayor DeRosa closed public comments. MOTION Council /Board Member Pettis moved and Council /Board Member Toles seconded a motion to approve a construction contract and authorize the City Manager to sign for the construction of irrigation and landscaping the medians on Ramon Road between Date Palm Drive and Da Vall Drive by M.O. 5079. The motion carried unanimously. 16. COUNCIL. Consider First Reading and Introduction of an Ordinance, reading by title only, to amend the Cathedral City Municipal Code, Section 8.24 intended to bring the Municipal Code into compliance with new Statewide Floodplain Management Regulations. (B. Simons) (Pg.115 -146) City Engineer Simons presented the staff report. Mayor DeRosa opened public comments. There being no speakers, Mayor DeRosa closed public comments. MOTION Council/Board Member Pettis moved and Mayor Pro Tem/Vice Chair Vasquez seconded a motion to introduce an Ordinance, reading by title only, to amend the Cathedral City Municipal Code, Section 8.24 intended to bring the Municipal Code into compliance with new Statewide Floodplain Management Regulations by M.O. 5080. The motion carried unanimously. 17. COUNCIL /CITY COUNCIL AS SUCCESSOR AGENCY BOARD /CS ZONE A SPECIAL DISTRICT. Consider approving updated appointment(s) to the Oversight Board for the Successor Agency to the Redevelopment Agency of the City of Cathedral City. (T. Scott) (Pg. 147) Administrative Services Director Scott presented the staff report. Council Member Toles requested Mr. Bradley represent the City as the special district representative. Council Member Henry and Mayor DeRosa concurred. Council Member Pettis stated Mr. England had agreed to fill in until someone else could serve. In response to Mayor DeRosa, City Manager Bradley stated he was willing to serve. Mayor DeRosa opened public comments. There being no speakers, Mayor DeRosa closed public comments. { it City Council of Cathedral City and City Council Serving as the Successor Agency of the Redevelopment Agency Board Minutes of December 12, 2012 Page 21 of 21 MOTION Council/Board Member Toles moved and Council/Board Member Henry seconded a motion to appoint City Manager Bradley to fill the vacancy on the Oversight Board for the Successor Agency to the Redevelopment Agency of the City of Cathedral City by M.O. 5081, M.O. SA -0028, M.O. CSD -0001 The motion carried unanimously. COUNCIL REPORTS ON CITIZEN INQUIRIES AND CONCERNS None. ADJOURNMENT Mayor DeRosa adjourned the meeting at 9:57 p.m. Approved and adopted by the City Council and City Council serving and the Succ9ssor Agency to the Redevel • ; ment Agency on 2 y 7 // , 2013. i kvialIKOLAII _ I ' i - 4 HLEEN SA, ayor ATTEST: e .. - „,.4 �''� Clerk (S al) f'. 4