The URL can be used to link to this page

Home My WebLink AboutContract - 09/16/2024 - 2080-3 CIACHELLAVALLEY k.,(''...1"....ATER Established in 1918as a public agency %TRIO GEN E!-IAL MANAGER ASSISTANT GEN FiJM MA NAGET Robert Cheing C OF THE BO.ARD A ssIsTA NT GEN EiR.A I..MANAGER Sy via Bermudez Charitri September 17,2024 CERTIFIED MAIL—ARTICLE NO. 9589 0710 5270 0589 0094 77 Charlie McClendon-City Manager City of Cathedral City 68-700 Avenida Lalo Guerrero Cathedral City,CA 92234-7031 Dear Mr. McClendon: Subject: Third Amendment to the Reimbursement Agreement for Via De Anza Water Main Replacement- Phase 3 Project Enclosed is an executed original Third Amendment to the Reimbursement Agreement for your records. Coachella Valley Water District executed the Agreement on September 16, 2024. If you have any questions,please contact Amer M. Hassouneh, Domestic Water Engineer, extension 2289. Sincerely, 02),plkai- Carrie Oliphant Director of Engineering Enclosure/l/as cc: Armando Baldizzone(with enclosure) City Engineer City of Cathedral City 68-700 Avenida Lalo Guerrero Cathedral City, CA 92234-7031 Andres Perez(with enclosure) Assistant Civil Engineer 68-700 Avenida Lalo Guerrero City of Cathedral City Cathedral City, CA 92234-7031 Coachella Valley Water District „ P.O. Box 1058 Coachella, CA 92236 www.cvwd.org Phone (760) 398-2651 Fax (760) 398-3711 an Equal Opportunity Employer Docusign Envelope ID:CBCEDF68-71EB-40BA-839C-B169253562BA Coachella Valley Water District *ATEA? Engineering Department 4c*siittdc Interoffice Memorandum File:0426.1521 To: Robert C. Cheng —Assistant General Manager 0426. From: Amer M. Hassouneh Date: September 13, 2024 Subject: Third Amendment to the Reimbursement Agreement with Cathedral City for Via De Anza Water Main Replacement Project - Phase 3 1. On January 9, 2024, the Board of Directors authorized the execution of a Reimbursement Agreement with the City of Cathedral City (City) for the construction of Via De Anza Water Main Replacement - Phase 3 (see attached). 2. The City and CVWD executed the Reimbursement Agreement in the amount of $435,000.00 on March 28, 2024. The Agreement was subsequently amended twice. The First Amendment was executed on June 10, 2024, as a result of additional work and the reimbursement amount was amended to $486,908.75. The Second Amendment was executed on August 22, 2024, due to CVWD Forces being required to relocate three active water services and meter boxes due to conflicts with the newly installed sidewalk, and the reimbursement amount was amended to $483,886.61. 3. One of the fire hydrants that was installed by the City's Contractor (Granite) conflicted with a new sidewalk and curb constructed by Granite and did not meet the requirements of CVWD's Standard Drawing No. W-33A. CVWD Forces were required to relocate the fire hydrant since it is an active fire hydrant, and therefore, CVWD's cost for performing this work is being deducted from the Second Amendment to the Reimbursement Agreement in the amount of$2,355.44. 4. Please review and execute the attached Third Amendment to the Reimbursement Agreement in duplicate. DocuSigned by: —DocuSigned by: I Prepared by: A.se4 M. 1-1444.f4 Reviewed by: LS-.4,-,.:L., nf,....4. ..eroldsokiassouneh brinerNies Domestic Water Engineer Engineering Manager DocuSigned by:L ' rf Submitted by C.A44u 0/4444 Frier,. pita nt Approved by: 1._1 (/ , _ Robert C. Cheng / 1 Director of Engineering Assistant General Manger TER .„.„,..„ „. „. ..„. „, „ „, „, ..„„ „. CIACHLLA VALEY Esti2blished in 1918as°public agency • °IS TRACS GmEnAL.m.„A„N AGER ANT GENERAL mANAGER banit Robert cri,.:,t1(;,: (LEH 0:THE B 0ARD A vdsTim"GENERAL t,„flANAGESR Sylvia Bermudez („„Ildrion September 12, 2024 Charlie McClendon City Manager City of Cathedral City 68700 Avenida Lalo Guerrero Cathedral City, CA 92234-7031 Dear Mr. McClendon: Subject: Third Amendment to the Reimbursement Agreement for Via De Anza Water Main Replacement - Phase 3 On or about March 28, 2024, Coachella Valley Water District(CVWD) and the City of Cathedral City(City) executed a Reimbursement Agreement(Agreement) for the Via De Anza Water Main Replacement- Phase 3 Project in the amount of$435,000. The Agreement required that existing CVWD facilities be abandoned, relocated, and new facilities installed(Relocation Work) so the City may reconstruct, or cause to be reconstructed, the existing asphalt street since the City's Street improvement directly impacted CVWD's existing facilities. The Agreement was subsequently amended twice. The First Amendment was executed by CVWD and the City on June 10, 2024, because of additional work due to unforeseen utility conflicts, and the reimbursement amount was amended to $486,908.75. The Second Amendment was executed by CVWD and the City on August 22, 2024, due to CVWD Forces being required to relocate three(3) active water services due to conflicts with the newly installed sidewalk, and the reimbursement amount was amended to $483,886.61. Now, CVWD and the City hereby agree to enter into this Third Amendment to the Agreement as dated above, that outlines the deductive costs to the Agreement: (1) CVWD New Fire Hydrant Installation and Sidewalk and Curb conflict: • The City's Contractor(Granite) installed one (1)new fire hydrant and constructed a new sidewalk and curb at the northeast corner of Via De Anza and Olancha Road that were in direct conflict with CVWD Standard Drawing Number W-33A. Since the fire hydrant was already active and in service, CVWD Forces were required to relocate the fire hydrant. CVWD's cost to perform this work is being deducted from the Agreement. The total cost impact for the CVWD Forces work described above and the amount that will be deducted from the Agreement is $2,355.44. Coachella Valley Water District smesstrsseasEeesesseass666,---,--, RO. Box 1058 Coachella, CA 92236 wwvAcvwd.org Phone(760) 398-2651 Fax(76))398-37'11 an 1qual Opportunity Employer Charlie McClendon City of Cathedral City September 12, 2024 Page 2 CV a shall remit to the City the sum of four hundred eiaht‘ one thousand five hundred thirty-one dollars and seventeen cents ($481,531.17) in full payment for the actual construction of the new 8-inch diameter ductile iron water main, water service lines, and appurtenances. COACHELLA VALLEY WATER DISTRICT, a public agency of the State of California By Cth Robert C. Cheng, Ph.D., P.1:;;;,, Assistant General ManageiC, CITY HAS READ THE FOREGOING LETTER A a ACCEPTS THE TE" S SET FORTH THEREIN CITY OF CATHED A L CITY, a municipal corporation By „‘„ -L,L / C Name \\Y. c\ cC \e , i w Its 41_ ic cc: Armando Garcia Baldizzone City Engineer City of Cathedral City 68700 Avenida Lalo Guerrero Cathedral City, CA 92234 Coachella Valley Water Matt ict RO. Box 1058 Coachella, (68,92236 Phone(760) 198-265 I Fax(760) 398-3711 WWW.CV .org ec: Amer Hassouneh Carrie Oliphant Elizabeth Carrazco Sierra Boyle Records Management Ron Alexander Jesus Campos Joseph Bloch Ruben Rivera Sabrina Nies Gilbert Rodriguez Alfred Gonzales Raymond Ruan Stephanie Lopez AH:sb\Eng\DW\2024\September\Third Amend.to Cathedral City Reimbursement Agmt Via De Anza File:0437.1,0001.3,1150.13,0426.1521