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Home My WebLink AboutContract - 03/28/2024 - 2080 JP-re„ **.. COACHELLA VALLEY H'ATE ' DISTRICT Established in 1918 as a public agency °la TRIG GENFRA1 MANAGER ASSIS AN1T1 gANERAL MANAGFR J1no NnAtt Robert(IRAN 130A111) ASRAS IAN (0PATRAL KANAWIR 13erm!idez Ddri Cliar;Ion March 29,2024 CERTIFIED MAIL—ARTICLE NO.7020 2450 0001 4023 5056 Charlie McClendon City Manager City of Cathedral City 68700 Avenida Lalo Guerrero Cathedral City, CA 92234-7031 Dear Mr. McClendon: Subject: Reimbursement Agreement for the Via De Anza Water Main Rcplacsmstit Phase1 .„ , 3 Enclosed for your records please find one original signed copy of the Reimbursement Agreement for the Via De Anza Water Main Replacement—Phase 3 Project that was executed by the General Manager of Coachella Valley Water District on March 28, 2024. If you have any questions,please contact Amer M. Hassouneh, Project Manager,at (760) 398-2661, extension 2289. Sincerely, •Sabrina Nies Engineering Manager Enclosure/l/as cc: All with enclosure Armando Garcia Baldizzone, City Engineer City of Cathedral City 68700 Avenida Lalo Guerrero Cathedral City, CA 92234-7031 John A. Corella, Director of Engineering/Public Works City of Cathedral City 68700 Avenida Lalo Guerrero Cathedral City,CA 92234 Andres Perez, Assistant Civil Engineer City of Cathedral City 68700 Avenida Lalo Guerrero Cathedral City, CA 92234-7031 AU:al\Eng\DW\2024\Mar\Via De Anza Ph.3 Cover Letter File:0426 1521,0426. Project ID:DW2401 Coachella Valley Water District , PM.Box 1058 Coachella, CA 92236wwvv,cvwd.org Phone(760)398-2651 Fax (760) 398,371i an Equal Opportunity Employer (SAC ELLA VALLEY ATE ' DIST ICT Established in 1918 as a pablic agency °1ST RC/5 March 6, 2024 Charlie McClendon City Manager City of Cathedral City 68700 Avenida Lalo Guerrero Cathedral City, CA 92234-7031 Dear Mr. McClendon: Subject: Reimbursement Agreement for Via De Anza RoadWater Main Renlacement- Phase 3 The City of Cathedral City (City) intends to proceed with construction of a project commonly referred to as the "Via De Anza Street Improvements - Phase III, Project CIP No. 8841" (Project) along the east side of Via De Anza Street between Olancha Road and Ortega Road and on Arrowhead Road from Via De Anza Street to the east end of the Cul-de-Sac of Arrowhead Road in the City. Coachella Valley Water District (CVWD) has certain facilities located in Via De Anza Street and Arrowhead Road which will be affected by the Project, including 860-feet of 6-inch diameter Cement Mortar Lining/Cement Mortar Coating (CML/CMC) water main, two fire hydrants, nineteen (19) water services, and fourteen(14) gate valves (CVWD Facilities). The Project will require existing CVWD Facilities to be abandoned, relocated and new facilities installed (Relocation Work) so the City may reconstruct, or cause to be reconstructed, the existing asphalt street since the proposed street improvements directly impact CVWD's existing facilities. (1) The new CVWD Facilities include: • Approximately 870 feet of 8-inch diameter ductile iron pipe zinc coated, two 6-inch fire hydrants, nineteen(19) domestic water services, three tie-in connections, and necessary associated appurtenances between Olancha Road and Ortega Road on Via De Anza Street and on Arrowhead Road from Via De Anza Street to the east end of the Cul-de-Sac of Arrowhead Road. (2) The abandoned CVWD Facilities include: • Approximately 860 feet of existing 6-inch diameter CML/CMC water main, two 6- inch fire hydrants, and six water gate valves. (3) The adjusting of CVWD Facilities to finished grade include: • Fourteen water gate valves The City shall construct and install, or cause to be constructed and installed, the Project which shall include the Relocation Work and shall also include the construction and installation of new asphalt, curb, gutter, and sidewalk in the streets. Coachella Valley Waler District ,P.O. Box Box 1058 Coachella, (A 92236 www.cvwd.org Phone (760) 398-2651 Fax (760) 398-3711 an Equal Opportunity Employer Charlie McClendon City of Cathedral City March 6, 2024 Page 2 The City shall include in its Project bid package, at its sole cost and expense, the construction and installation of items (1), (2), and(3). CVWD shall be responsible for the plans and design for items (1), (2), and (3). The Relocation Work shall be completed in accordance with CVWD's design criteria and standards, including but not limited to, CVWD's Development Design Manual. The City shall cause the Contractor selected by the City to complete the Relocation Work in accordance with CVWD's approved plans and standards. CVWD shall be solely responsible for the cost of items (I), (2), and (3). CVWD forces shall be solely responsible for performing necessary associated tie-in connections and switch overs to the existing water mains and service lines and for the cost of performing said work. The City and CVWD shall agree to enter into an Amendment to this Reimbursement Agreement for any changes in the scope of work or additional work. The City shall submit a written request for a Change Order to CVWD for review and approval prior to City's contractor performing any work outside the scope of this Reimbursement Agreement. The City's selected Contractor shall not proceed with the additional work until an Amendment has been executed by the City and CVWD. The City shall submit all Change Orders, Request for Information (RFIs), and Submittals for review and approval by CVWD prior to performing the work. CVWD shall have the right to inspect the Relocation Work and enforce the Plans and Standards for the Relocation Work, including requiring that all unacceptable material, workmanship and/or installation be repaired, replaced, or corrected by the contractor selected by the City. Upon completion of the Project, CVWD shall have the right to complete a final inspection of the Relocation Work and provide notice to the City either confirming that the Relocation Work is complete or setting forth a punch list of items that need to be completed or corrected. CVWD shall receive the same benefit as the City in its contract with the contractor selected by the City as to insurance, indemnities, bonds, warranties, etc., as such applies to the Relocation Work. Upon completion and acceptance of the Relocation Work, CVWD shall remit to the City the sum of four hundred thtty-five thousand dollars ($435,000) in full payment for the construction of the new 8-inch diameter ductile iron zinc coated water main and associated appurtenances. COACHELLA VALLEY WATER DISTRICT, a public agency of the State of California By: r J. M. Barrett General Manger Coachella Valley Water District %ma=ma, P.O. Box 1058 Coachella, CA 92236 WWW.(VWd.Org Phone (760) 398-2651 Fax (760) 398-371'1 an Equal Opportunity Employer Charlie McClendon City of Cathedral City March 6, 2024 Page 3 CITY HAS READ THE FOREGOING LETTER AND ACCEPTS THE TERMS SET FORTH THEREIN. CITY OF CATHEDRAL CITY, a municipal corporation i - / (Y7 (I BY: ____'., o' ""--- -" —Lei.' ------. Name: Its: DLachr DE 3 _ dap _ re Enclosure/1/as cc: All with enclosure) Armando Garcia Baldizzone, P.E, City Engineer City of Cathedral City 68700 Avenida halo Guerrero Cathedral City, CA 92234 John A. Corella, P.E. Director of Engineering/ Public Works City of Cathedral City 68700 Avenida halo Guerrero Cathedral City, CA 92234 Andres Perez Assistant Engineer City of Cathedral City 68700 Avenida Leto Guerrero Cathedral City, CA 92234 AH:al\Eng\DW\2024\Jan\Cathedral City Reimbursement Agmt Via De Anza- Phase 3 doc File:0437 1,0001.3, 1150 13,0426.1521 Coachella Valley Water District , RO. Box 1058 Coachelia, CA 92236 w ww.cvwd,o r g Phone(760) 398-2651 Fax(760) 398-3711 an Equal Opportunity Employer