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HomeMy WebLinkAboutContract - 09/29/2022 - 2047 DocuSign Envelope ID:248FD8F9-506E-40FA-9F91-280BA30B6AA9 PALM SPRINGS kW(RNATIONM FM IF E STIVAA January 5-16, 2023 It is with great enthusiasm we invite City of Cathedral City to renew its partnership with the Palm Springs International Film Festival for the 2023 event,scheduled for January 5-16th. We are profoundly grateful for the funding that City of Cathedral City has designated for this purpose in the past and are eager to welcome you back as an esteemed Producing Sponsor. The Producing Sponsor level is one of the most prestigious sponsorship opportunities offered. It brings with it exclusive benefits, as detailed on the following pages, and a very high brand profile. This is exemplified by the inclusion of the City of Cathedral City logo in all print advertising and marketing materials, priority logo placement in all Festival promotional materials and a significant presence at the Film Awards Gala. A sponsorship fee of$50,000 applies to this opportunity. As a Producing Sponsor. City of Cathedral City will be afforded visibility in Festival advertising, all promotional materials and at all Festival venues. City of Cathedral City will be acknowledged as a Producing Sponsor and/or its logo will receive visibility on the following promotional platforms: • Local Print Advertising—We partner with local and regional print outlets to bring the Festival to the community at-large. • Program Book Advertising-The Souvenir Program Guide is distributed before, during and after the Festival; Designated by your sponsorship level,various sizes of a full color advertisement in our Program Guide is yours to customize. • Festival Pre-Screening Trailer— Featured prior to every film presentation; a one-minute trailer created by the Festival that is a combination of creative branding and sponsor identification -for select sponsor levels—by grouped logo placement at the corresponding Sponsorship Level •-On-Screen Advertising—The digital advertisement of your choice will be included in the digital advertising presentation that runs continuously between every film during the Festival; an opportunity to reach every audience member with your unique brand messaging. • Program Book sponsor pages—Your logo will be placed among the Official Festival Sponsors at the corresponding level in the sponsor listing pages of our full-color souvenir catalog. 1700 E.Tahquitz Canyon Way,#3,Palm Springs,CA 92262 760-322-2930 I psfilmfest.org DocuSign Envelope ID:248FD8F9-506E-40FA-9F91-280BA30B6AF1/49 VNLMJ S PION C?$ OTERNATION4tM ESTIVA1 January 6-17, 2023 • Festival Guide sponsor pages—Placement of your logo at the corresponding Sponsor level in the sponsor listings pages of this newsprint guide (75,0000+copies), distributed prior to and during the Festival in the Desert Sun daily newspaper and available at all Festival venues. • Sponsor Signage—Your logo will be placed among the corresponding Sponsor Level on sponsor signage located at every Festival venue. • Website—Logo placement and link from psfi I mfest.org to your designated URL. Awards Gala benefits: • Awards Gala Collateral Materials and Signage— Prominent placement of your logo at the Producing Sponsor level on screen at the event. Prominent placement of the City of Cathedral City logo on large-scale logo boards strategically placed within the Gala venue for broad visibility. • Acknowledgement from the Gala stage—City of Cathedral City will be recognized from the stage; grouped logo placement on screen as a Producing Sponsor. • Gala Tables— 1 Angel table of 12 and 12 tickets for the After Party will be reserved exclusively for City of Cathedral City. As a Producing Sponsor, City of Cathedral City will receive a full complement of invitations or passes to all Festival events and venues: • Opening Night Screening and Reception—12 tickets • Sponsor Passes—12 fully transferable Sponsor passes • Vouchers— 100 vouchers, exchangeable for tickets to any regular screening City of Cathedral City will deliver the following items to the Palm Springs International Film Society: • Sponsorship Fee of$50,000 (Invoice to Follow) • On-Screen Digital Image 1920 pixels wide by 1080 pixels high- Due by October 1st, 2022 • Full Page Color Ad- Due by October 1st 2022 (Specs Attached) • Close Pickfair to vehicular traffic on dates to be determined •Authorize the use of the electronic billboard for PSIFF announcements • Authorize and Permit festival tents/canopies on Pickfair • Hang festival banners on Highway 111/Palm Canyon between Mary Pickford and IMAX theatres (Dec 18-Jan 16) • Hang festival banners in Town Square (Dec 18-Jan 16) • Promote festival via social media and city website • Promote festival on the Cathedral City Auto Center billboard if available DocuSign Envelope ID:248FD8F9-506E-40FA-9F91-28013A30B6AA9 It is always gratifying to welcome back a returning sponsor, particularly one whose longtime support has made such a significant impact on the Festival and the commmunity-at-large. On behalf of the Board of the Directors and staff of the Palm Springs International Film Festival, thank you for your continued support of the Palm Springs International Film Society. FORCE MAJEURE. Neither Party will be liable for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic, quarantine, civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack of availability of raw materials or energy. For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in market prices or conditions, or (c) a party's financial inability to perform its obligations hereunder. Agreed and accepted September 1, 2022 Kristin Bloomer Sponsor and Development Manager CDocuSIgned by: aokit,s luttavAjbtA, 551C6F45B47C484 Charles McClendon 9/29/2022 1 10:45 AM PDT DocuSign Envelope ID:248FD8F9-506E-40FA-9F91-280BA30B6AA9 PALM SPRINGS INTERNATIONAL FILM SOCIETY IN-KIND DONATION FORM This form applies to donated goods and/or services and should be a estimated total of the fair market value of the donated goods and/or donated services. Please complete and return this form at your earliest convenience to marissa@psfilmfest.org If you have questions, please email Marissa Aguayo at marissa@psfilmfest.org or call 760-969-7543 DONOR INFORMATION nOrganization El Individual Li Business Charles McClendon Name/Contact city of Cathedral city Company optional 68700 Avenida Lalo Guerrero Street Address Unit or Suite cathedral city CA 92234 City State Zip 7607700387 cmcclendon@cathedralcity.gov Phone Email GOODS AND/OR SERVICES DONATED Include quantities where applicable none 0 Please provide the estimated fair market dollar value Donation in support of if preference ElPalm Springs International Film Festival . . ... . 111Palm Springs International Shortfest " nPalm Springs International Film Society El Educational and Outreach Programs pALAA SPRINGS INTERNATIONA Internal Use Only fILM sociEV Completed by PSFILMFEST.ORG Date 1700 E.Tahquitz Canyon Way,Suite 3 Palm Springs,CA 92262 DocuSign Envelope ID:248FD8F9-506E-40FA-9F91-2808A3086AA9 2023 Souvenir Program Book and ., On-Screen Advertising Specifications Thank you for your support! We're pleased to include your ad in our Program Book. ----- : : pAL ,,, , i isR, ,, I , Please review the following contract items: • If materials are not received by deadline, PSIFF 11 reserves the right to exclude the advertisement in the Souvenir Program Book, 1 I • In the event of an error,advertiser agrees that the maximum liability of PSIFF shall not exceed the ad cost. JANUARY 5-16, 2023 • PSIFF reserves the right to refuse to print any advertisement. ADS MUST BE RECEIVED BY OCTOBER 14,2022 '\- IP' ‘•010- \\ ''), \''.4k‘.'• ti \ ,4\\.\\<1 — .1.0#8 ot -tg.v.% '\4VA , .z. ,•,.*k'A\. ','N''. Please read and submit files as requested below .25"type •Acceptable file formats: safety PDF(.pdf),JPEG(.jpg)or TIFF(..tif) • Resolution of all images should be a minimum 300 dpi At 1.,,, :,t,:c.,,4„,..k,y.4•,4:ft,,t,;;,%A 0,44t....'i Z....\: .'4 • Embed all fonts ',,\4,\t .'•X,:N ; -N\ ,.\\\\.-1 •Convert all colors to CMYK,no spot colors RtZ,0 \'\\.,,,.. 4.!t.',4(A,i,N*Wix\ .":... . -1 ' '25"bleed •Corrections on materials may be subject to charges InDesign,Photoshop or Illustrator or similar professional design program PDF files ONLY. 44‘4.141.,A141)?..o:,'Ikk'AM,•C" \'''' '\ '`'' ..\,\,...\ii ofthieilfotOk9fAvo,04y, N, 44,'\ ,,A ,,,Akz:m Do not submit native Word or Corel files. aa0.400******IVNNnT4 '*,00 lk,N.:Lti; gdowoustoomxi,Amettlki.4,:#1410 wowermsoyeowmormo, ,we,,,,)\,:00,,kate PSIFF is not responsible for less than satisfactory results 1,12404twoweempfaamkagit,,t0,6,,,,,„kiMQ 'A Wa.,... , from materials that do not meet these guidelines. . :„„„„,,,,,,,KmaRewasmuloNtrWalinatre•,:ov.4.4$910,tototogookiMr‘tvuz*M000pou Please submit ad to: Inhlestroat#41,116304,44KNO riati3Ndtat18Wattai,,ttt,itifotStt Marssa@psfilmfest.org foopestaFINAMMIONOWW1401100 gattIZIT:ritt,'4 iii Z NI,•;..tt3:t itt zt:,1 y43,44116 FMNRALlatuvoittowitittirArVAPtigit 0:05****0:44jata,*::.w ;ul ttptik Please don't hesitate to contact us if you ..,..4.64•44„:4. rmt(k'V'eh't**VPtqKArtiNWV3S**WMS**;i,*MMVjea OVMOSAMMRKAAPRMVAS;41**14VM440400 would like assistance or have questions. ,,,wit:Appluile*stwamoomeeramaloorosmog4„,mg Email to:Marissa Aguayo Of*-Amted4e0Amfaankbocomegooloop, ,.,..,,.,,;fgort-wwm',rjfiOkq.6.1nroS0000,i§a*go* Marissa@psfilmfest.org MATERIAL DEADLINE:OCTOBER 14,2022 ON-SCREEN ADVERTISMENT Please retain a copy for your records. Please provide the 2 following sizes: 1998 px wide x 1080 px high Palm Springs International Film Festival AND 1700 E.Tahquitz Canyon Way,Suite 2048 px wide x 858 px high Palm Springs,CA 92262 760-322-2930• FX 760-322-4087 psfilmfest.org DocuSign Certificate Of Completion Envelope Id:248FD8F9506E40FA9F91280BA30B6AA9 Status:Completed Subject:Please DocuSign:Cathedral City_2023 PSIFF Sponsorship Agreement Source Envelope: Document Pages:5 Signatures:1 Envelope Originator: Certificate Pages:5 Initials:0 Kristin Bloomer AutoNav:Enabled 1700 E Tahquitz Canyon Way Envelopeld Stamping:Enabled Suite 3 Time Zone:(UTC-08:00)Pacific Time(US&Canada) Palm Springs,CA 92262 Kristin@psfilmfestorg IP Address:72.132.0.12 Record Tracking Status:Original Holder:Kristin Bloomer Location:DocuSign 9/23/2022 2:28:10 PM Kristin@psfilmfest.org Signer Events Signature Timestamp Charles McClendon Dociatmgcl Sent:9/23/2022 2:38:45 PM cmcclendon@cathedralcity.gov katlt.ktk, Viewed:9/29/2022 10:43:15 AM 551C8F45B47C484. City Manager Signed:9/29/2022 10:45:03 AM City of Cathedral City Signature Adoption:Pre-selected Style Security Level:Email,Account Authentication (None) Using IP Address:45.59.200.133 Electronic Record and Signature Disclosure: Accepted:9/29/2022 10:43:15 AM ID:a6dc9a59-82a6-4252-a198-ec8a87fa4e52 Company Name:Palm Springs International Film Society In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Marissa Aguayo 1 Sent:9/29/2022 10:45:05 AM marissa@psfilmfestorg [ C 1E Development Associate Palm Springs Film Society Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Felicia Sent:9/29/2022 10:45:05 AM felicia@psfilmfestorg C PIE Accountant Palm Springs International Film Society Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/23/2022 2:38:45 PM Certified Delivered Security Checked 9/29/2022 10:43:15 AM Signing Complete Security Checked 9/29/2022 10:45:03 AM Completed Security Checked 9/29/2022 10:45:05 AM Payment Events Status Timestarnps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:7/Z4/2018 3:04:58 PM Parties agreed to:Charles McClendon CONSUMER DISCLOSURE From time to time, Palm Springs International Film Society(we,us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions,please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after signing session and, if you elect to create a DocuSign signer account, you may access them for a limited period of time (usually 30 days) after such documents are first sent to you. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein,we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Palm Springs International Film Society: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by paper mail,please send correspondence to: Palm Springs International Film Society 1700 E Tahquitz Canyon Way Suite 3 Palm Springs, CA 92262 To advise Palm Springs International Film Society of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at info@psfilmfest.org and in the body of such request you must state: your previous e-mail address, your new e-mail address. . 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By checking the 'I agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSU S document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify Palm Springs International Film Society as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Palm Springs International Film Society during the course of my relationship with you.