Loading...
HomeMy WebLinkAboutMinutes - Study Session/Regular Meeting Minutes - 01/10/2024 CITY COUNCIL MINUTES Cathedral City Study Session Wednesday, January 10, 2024 3:00 PM City Council Chambers 68-700 Avenida Lalo Guerrero Cathedral City, CA 92234 • CALL TO ORDER The meeting was called to order at 3:00 PM by Mayor Pro Tern Nancy Ross. • ROLL CALL Attendee Name Title Status Arrived Mark Carnevale Mayor Absent Nancy Ross Mayor Pro Tem Present 3:00 PM Raymond Gregory Councilmember Present 3:00 PM Ernesto Gutierrez Councilmember Present 3:00 PM Rita Lamb Councilmember Present 3:00 PM • AGENDA FINALIZATION There were no changes to the agenda. 1. CLOSED SESSION Mayor Pro Tern Nancy Ross announced that the City Council will meet in Closed Session to discuss the following items listed on the Agenda. A. Conference with Legal Counsel - Initiation of Litigation Pursuant to Government Code section 54956.9(d)(4) Number of Matters: One (1) The City Council recessed to Closed Session at 3:00 p.m. The City Council reconvened at 3:27 p.m. City Attorney Eric Vail announced that the City Council met in Closed Session to discuss item 1A. Conference with Legal Counsel for one case of litigation. There was no reportable action taken. The City Council recessed to Closed Session at 3:00 p.m. The City Council reconvened at 3:27 p.m. City Attorney Eric Vail announced that the City Council met in Closed Session to discuss item 1A. Conference with Legal Counsel for one case of litigation. There was no reportable action taken. 2. PUBLIC COMMENT There were no members of the public that wished to speak. 3. STUDY SESSION A. Solid Waste Container and Bulky Item Pickup Update Presentation Recommendation: The Solid Waste Container and Bulky Item Pickup update presentation is for City Council information, discussion and direction. Justin Gardner, Code Compliance Manager, provided an overview of the Solid Waste Container and Bulky Item Pickup. The following points were presented: Background Burrtec Waste & Recycling Services Amount of Service Requests Received Type of Service Requests Received Examples of Homes Out of Compliance Enforcement Approach Staff Recommendations The City Council expressed their concerns, provided feedback, and asked clarifying questions, which were responded to by Staff and Legal. After discussion it was the consensus of the City Council to direct staff to bring back an item to discuss the following options related to solid waste containers, bulky items at the curb and enforcement: How and who can report illegal items placed at the curb for pickup Fines for property owners for illegal items placed at the curb Enforcement of solid waste container violations Evaluate the current zoning code related to screening solid waste containers that cannot go behind the gate B. Discussion Regarding the Use of the Art in Public Places Fund Recommendation: Staff recommends the City Council discuss and provide direction regarding the use of Art in Public Places funds. Anne Ambrose, Assistant City Manager, provided an overview of the Art in Public Places Fund. The following points were presented: Background How Requests are Currently Processed Current Fund Balance Breakdown Cathedral City Page 2 Printed on 1/16/2024 Proposals Waiting to be Considered Policy Consideration Options Lauren Bright, Director of Wyld Womxn Art Collective, provided an overview of Wyld Womxn and expressed her support of keeping arts education funding available. Chloe Lowell, expressed her support of Wyld Womxn and keeping arts education funding available. Ivette Zamora Cruz, expressed her support of Wyld Womxn and keeping arts education funding available. Juliette Vos, expressed her support of Wyld Womxn. She expressed her concern with decreasing the amount of funds available for arts education. Sunshine Herrera, expressed the importance of arts education and feels this issue is not broken so why fix it. She wanted to make the Council aware that these funds are a fee not a tax. She expressed her support of option 5 as presented. Gabby Armenta, Public Arts Commissioner for the City of Indio, expressed the importance of arts education and feels public art matters. She expressed her support of Wyld Womxn. Alan Carvalho, stated that he is a former Public Arts Commissioner for the City and he would love to see past programs return. He discussed the Palm Springs requirements for Commissioners and feels we should mirror them. Jayelle Lopez, local artist. Discussed the Joshua Tree Music Festival, supportive of WW programs. The City Council provided feedback and asked clarifying questions, which were responded to by Staff and Legal. This item was for information and direction only, there was no formal action taken by the City Council. Staff will come back with an item to discuss options 4 and 5 further. C. Risk Management Plan Overview Recommendation: This agenda item is for review and discussion only. This item will be heard at the Regular Meeting and will be reflected in the Regular Meeting Minutes of Jan 10, 2024. ADJOURN Mayor Pro Tem Nancy Ross adjourned the Study Session Meeting at 5:45 p.m. Cathedral City Page 3 Printed on 1/16/2024 i2rvi 4(1AN11 A "la Mayor, City"bf Cathedral City City Clerk, ity of Cathedral City Cathedral City Page 4 Printed on 1/16/2024 CITY COUNCIL MINUTES Cathedral City Regular Meeting Wednesday, January 10, 2024 5:30 PM City Council Chambers 68-700 Avenida Lalo Guerrero Cathedral City, CA 92234 • CALL TO ORDER The meeting was called to order at 6:05 PM by Mayor Pro Tern Nancy Ross. • PLEDGE OF ALLEGIANCE Councilmember Raymond Gregory led the Pledge of Allegiance. • INVOCATION (MOMENT OF REFLECTION) Councilmember Ernesto Gutierrez offered the Invocation. • ROLL CALL Attendee Name Title Status Arrived Mark Carnevale Mayor Absent Nancy Ross Mayor Pro Tern Present 6:05 PM Raymond Gregory Councilmember Present 6:05 PM Ernesto Gutierrez Councilmember Present 6:05 PM Rita Lamb Councilmember Present 6:05 PM • AGENDA FINALIZATION Item 3C. Risk Management Plan Overview that was on the January 10, 2024, Study Session Meeting Agenda was not heard, it will be presented to the City Council as item 6E. during the Regular Meeting. 1. PUBLIC COMMENT Paulina Wekekind, expressed her concern related to her neighbor's driveway and is requesting help from the City. Alan Carvalho, expressed his concern with the separation of a City employee :end the cost of hiring third parties to work on city events. Kathleen Mueller, expressed her concern with trash can violations in the City and reports from Code Compliance. Jens Mueller, expressed his concern with trash can violations in the City and reports from Code Compliance. Brad Anderson, stated that Burrtec has a program in place to help residents place their trash cans behind their gates. 2. COUNCIL REPORTS Councilmember Rita Lamb reported on the following: • Her attendance at the African Children's Choir performance at Northgate Church • Her participation as a speaker at Nellie Coffman Middle School for the AVID Program • Her appointment as the Chair of the Mountains Conservancy Board • She gave a shout out to John Corella, Director of Engineering and Public Works and the Engineering and Public Works staff for all the road construction in the City • Her attendance at several of the Palm Springs International Film Festival movie showings • She recognized newly hired employees • She gave a shout out to Deanna Pressgrove, Public Works and Environmental Conservation Manager, for coordinating the shredding event program • Her meeting, along with Mayor Carnevale and Congressman Ruiz, related to Tropical Storm Hilary • She gave a shout out to Tom Swan Hernandez from AMVETS POST 66 Councilmember Raymond Gregory reported on the following: • Wished everyone a Happy New Year • His meeting, along with Councilmember Gutierrez and Congressman Ruiz, related to Tropical Storm Hilary • His attendance at the Palm Springs Film Festival Awards and movie showings • His attendance at the Riverside County Transportation Commission Meeting • He announced the upcoming Martin Luther King Jr. Holiday • He announced the upcoming Annual City Council Goal Setting meeting that will be held on January 27, 2024, at the Double Tree Hotel Councilmember Ernesto Gutierrez reported on the following: • His participation as Santa Claus for Snow Fest • His meeting, along with Councilmember Gregory and Congressman F'uiz, related to Tropical Storm Hilary • His attendance at the Police Department's Santa for Seniors Breakfast Cathedral City Page 2 Printed on 1/18/2024 • His meeting with Torn Kirk, Executive Director of Coachella Valley Association of Governments • His meeting with City Manager McClendon and Assistant City Manager Ambrose to discuss tonight's agenda • He announced that a former volunteer at the Police Department, who worked on the FLOCK Cameras in the City, known as English Dave, passed away last week Mayor Pro Tern Nancy Ross reported on the following: • Her attendance at Snow Fest • Her holiday trip with her family • She discussed the great road work completed on Date Palm Drive • She announced the upcoming Bully Fest • She announced the upcoming Fire Department and Red Cross Sound the Alarm event • She announced the upcoming third season of Yoga in the Cathedral City Community Amphitheater • She announced the return of the Perez Road Art Walk 3. CONSENT AGENDA A motion was made by Councilmember Gregory and seconded by Councilmember Lamb to approve the following Consent Agenda items: RESULT: APPROVED [UNANIMOUS] MOVER: Raymond Gregory, Councilmember SECONDER: Rita Lamb, Councilmember AYES: Nancy Ross, Raymond Gregory, Ernesto Gutierrez, Rita Lamb ABSENT: Mark Carnevale A. Waive Full Reading of Ordinances on Agenda M.O. 2024-01 B. Minutes Approval M.O. 2024-02 1. City Council - Study Session - Dec 13, 2023 3:00 PM 2. City Council - Special Meeting - Dec 13, 2023 5:00 PM 3. City Council - Regular Meeting - Dec 13, 2023 5:30 PM C. Receive and File Payment of Claims and Demands for November 2023 Recommendation: The City Council acting in its capacity for the City, the Successor Agency to the former Redevelopment Agency. the Housing Successor Agency and the Cathedral City Public Finance Authority Board receive and file payment of claims and demands in the aggregate sum of $11,736,523.90 for the month of November 2023. Cathedral City Page 3 Printed on 1/18/2024 M.O. 2024-03 D. Second Reading of Ordinance - Expedited Permitting Process for Electric Vehicle Charging Stations Recommendation: It is recommended that City Council: 1 . Conduct second reading of Ordinance No. , an Ordinance of the City Council of the City of Cathedral City adding Chapter 8.64 to Title 8 of the City of Cathedral City Municipal Code to Create an Expedited Permitting Process for Electric Vehicle Charging Station Systems; 2. Find that adoption of Ordinance No. _ is exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines; and 3. Adopt the Checklist for Permitting Electric Vehicles and Electric Vehicle Service Equipment (EVSE). Ord 875 E. Notice of Completion for City-Wide Repaving Projects (CIP No. 8669, 8665, 8667, 8670) Recommendation: To accept and approve the City-Wide Repaving Projects: East Palm Canyon Pavement Rehabilitation (C08669), Da Vail Street Improvements (C08665), San Eljay Pavement Rehabilitation (C08667), and Public Alley Reconstruction (C08670), as final; and, authorize the City Manager to execute and City Engineer to file a Notice of Completion with the Riverside County Recorder's office, respectively; and authorize the release of retention funds to Granite Construction Company (Granite) upon expiration of the Notice of Completion. M.O. 2024-04 F. Resolution of Intention to Establish Improvement Area (IA) No. 20 - CFD NO. 2006-01 Recommendation: To adopt a Resolution of Intention to establish Improvement Area (IA) No. 20 - CFD NO. 2006-01 Reso 2024-01 G. FLOCK Safety Camera ALPR Contract Recommendation: Approve a five-year contract with FLOCK Safety to operate 21 Automated License Plate Reader (ALPR) cameras for a total cost of$262,500. Brad Anderson expressed his concern with the proposed contract and stated that he is against this type of surveillance. M.O. 2024-05 Cathedral City Page 4 Printed on 1/18/2024 H. HSIP Cycle 9A - 12 intersection Traffic Signal Upgrades Project (C08752) - Advantec Contract Amendment No. 2 Recommendation: To approve a no cost contract amendment to the Professional Services Agreement with Advantec Consulting Engineer's Inc. for the Federal Highway Safety Improvement Program (HSIP) Cycle 9A - 12 Intersection Traffic Signal Upgrades Project (C08752) to increase the term of the agreement for an additional twelve (12) months; and, authorize the City Manager to execute Amendment No. 2. M.O. 2024-06 Ratify Amendments made to Resolution 2023-41 Approving the Designation of Applicant's Agent Resolution for Non-State Agencies authorizing the City Manager, Financial Services Director and Director of Public Works to execute and provide all forms, agreements, and other assurances as required for federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988. Recommendation: To ratify the amendments made to Resolution 2023-41 approving the Designation of Applicant's Agent Resolution for Non-State Agencies authorizing the City Manager, Financial Services Director and Director of Public Works to execute and provide all forms, agreements, and other assurances as required for federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988. M.O. 2024-07 J. Adopt a Resolution Certifying Completion of Public Improvements in Tracts No. 37647-1, 37647-2 AND 37647, and authorizing the release of securities pursuant to HPH Homebuilders 2000, L.P.'s (Developer) Improvement Agreements with the City. Recommendation: To adopt a Resolution, (a): certifying the public improvements constructed within Tract No. 37647-1, Tract No. 37647-2, and Tract No. 37647 by HPH Homebuilders 2000, L.P., pursuant to these respective Subdivision Improvement Agreements with the City, were completed in accordance with City standards and specifications; and (b): authorizing the release of Improvement Agreement securities and deposits for each Tract as described in the Resolution; and (c): authorize the City Manager to execute and the Director of Public Works to file a Notice of Completion for the projects, respectively; and (d): accept certain improvements into the City maintained street system. Reso 2024-02 K. Adopt a Resolution Certifying the Completion of Public Improvements in portions of Tract No. 28639-1 and Tract No. 32858, and authorize the Cathedral City Page 5 Printed on 1/18/2024 release of securities pursuant to HPH Homebuilders 2000, L.P.'s (Developer) Improvement Agreement with the City and Amendment No. 2 to that same Agreement. Recommendation: To adopt a Resolution, (a): certifying the public improvements constructed within portions of Tract No. 28639-1 and Tract No. 32858 by HPH Homebuilders 2000, L.P. (Developer), pursuant to its Improvement Agreement with the City and Amendment No. 2 to that same Agreement, were completed in accordance with City standards and specifications; and (b): authorize the release of Improvement Agreement securities and deposits as described in the Resolution; and (c): authorize the City Manager to execute and the Director of Public Works to file a Notice of Completion for the project, respectively; and (d): accept certain improvements into the City maintained street system. Reso 2024-03 4. ITEMS PULLED FROM CONSENT 5. PUBLIC HEARINGS 6. LEGISLATIVE ACTIONS A. SB 1383 Update and FIND Food Bank Memorandum of Understanding (MOU) Recommendation: To authorize the City Manager to enter into a Memorandum of Understanding (MOU) with FIND Food Bank for the purpose of meeting SB 1383 regulatory requirements and providing support to the Cathedral City Edible Food Recovery Program. M.O. 2024-08 A motion was made by Councilmember Gutierrez and seconded by Councilmember Lamb to authorize the City Manager to enter into a Memorandum of Understanding (MOU) with FIND Food Bank for the purpose of meeting SB 1383 regulatory requirements and providing support to the Cathedral City Edible Food Recovery Program. RESULT: APPROVED [UNANIMOUS] MOVER: Ernesto Gutierrez, Councilmember SECONDER: Rita Lamb, Councilmember AYES: Nancy Ross, Raymond Gregory, Ernesto Gutierrez, Rita Lamb ABSENT: Mark Carnevale B. Amendment to Master Schedule of User and Regulatory Fees - Street Vendor Permit Recommendation: Staff recommends the City Council approve a resolution Cathedral City Page 6 Printed on 1/18/2024 amending the fee schedule to reduce the code compliance fees for street vendor permits. Reso 2024-04 A motion was made by Councilmember Gregory and seconded by Councilmember Gutierrez to approve a resolution amending the fee schedule to reduce the code compliance fees for street vendor permits. RESULT: APPROVED [UNANIMOUS] MOVER: Raymond Gregory, Councilmember SECONDER: Ernesto Gutierrez, Councilmember AYES: Nancy Ross, Raymond Gregory, Ernesto Gutierrez, Rita Lamb ABSENT: Mark Carnevale C. Tropical Storm Hilary Equipment Losses Recommendation: To authorize a $50,000 expenditure from the Equipment Replacement Fund for the required deductible payments to replace two vehicles destroyed during the response to Tropical Storm Hilary. M.O. 2024-09 A motion was made by Councilmember Gregory and seconded by Mayor Pro Tem Ross to authorize a $50,000 expenditure from the Equipment Replacement Fund for the required deductible payments to replace two vehicles destroyed during the response to Tropical Storm Hilary. RESULT: APPROVED [UNANIMOUS] MOVER: Raymond Gregory, Councilmember SECONDER: Nancy Ross, Mayor Pro Tern AYES: Nancy Ross, Raymond Gregory, Ernesto Gutierrez, Rita Lamb ABSENT: Mark Carnevale D. Update on Emergency Actions Related to Tropical Storm Hilary Recommendation: Update on Status of Emergency Proclamation, Resolution 2023-33. Update on Emergency Actions taken by City, County, State of Federal Agencies. Possible consideration of additional measures to be taken. Council may add items not listed on the agenda pursuant to Government Code section 54954.2 by majority vote. City Manager Charles McClendon provided an update on Emergency Actions Related to Tropical Storm Hilary. Cathedral City Page 7 Printed on 1/18/2024 This item was for information and discussion only, there was no formal action taken by the City Council. E. Risk Management Plan Overview Recommendation: This agenda item is for review and discussion only. Kevin Biersack, Financial Services Director, provided an overview of the initial Risk Management Plan. The following points were presented: • The Mission • Roles • Responsibilities • Resources • Contracts and Insurance • Facility Inspection • Policy and Procedures • Processes • Risk Assessments • Safety Incident Management • Software Tools • Training • Workplace Safety The City Council provided comments and asked clarifying questions, which were responded to by Staff. This item was for information and direction only, there was no formal action taken by the City Council. 7. CLOSED SESSION 8. DISCUSSION ON FUTURE AGENDA ITEMS There was no discussion on future agenda items. ADJOURN Mayor Pro Tem Nancy Ross adjourned the Regular Meeting at 7:41 p.m. 161,(' « A/b11 (J/X Mayo , City of Cathedral City City Clem City of Cathedral City Cathedral City Page 8 Printed on 1/18/202•4