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HomeMy WebLinkAboutContract 1833-1 C-I 033 ! AGREEMENT 08-1680 A-1 Project No.0800001007 EA 0M680 08-RIV-10-39.5/43.4 AMENDMENT NO.1 TO AGREEMENT 08-1680 This Amendment No. 1 (AMENDMENT)to Agreement 08-1680 (AGREEMENT), executed on and effective from May 19,2022, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and City of Cathedral City, a body politic and municipal corporation or chartered city of the State of California,referred to hereinafter as CITY. RECITALS 1. CALTRANS and CITY, collectively referred to as PARTIES,entered into AGREEMENT on May 10, 2019, defining the terms and conditions for construction of a new interchange on Interstate-10 at Da Vall Drive, in Cathedral City,referred to as PROJECT. 2. The AGREEMENT established local contribution in the amount of$190.000 for CALTRANS reimbursed work. 3. PARTIES now seek to increase the local contribution to $210,000 and add the WBS Task 150.10.10 Value Analysis Study in the Project Initiation Document(PID)activities table and scope summary. AGREEMENT 08-1680 A-1 Project No.0800001007 EA 0M680 08-RIV-10-39.5/43.4 IT IS THEREFORE MUTUALLY AGREED: 1. Article 25 in the AGREEMENT is replaced in its entirety to read as follows: CALTRANS will be responsible for completing the following PID activities: CALTRANS Work Breakdown Structure Identifier(If Applicable) AGREEMENT Funded Cost 100.05.10.xx Quality Management Yes 150.05.05.xx Review of Existing Reports, Data, Studies, and Mapping Yes 150.10.10 PID Review and comment on the Value Analysis Study Yes 150.25.20 PID Circulation,Review, and Approval Yes 2. A new Scope Summary is attached and made a part of the AGREEMENT. 3. A revised Funding Summary No 2 and Scope Summary is attached and made part of the AGREEMENT. Any reference to the Funding Summary No 1 in the AGREEMENT is deemed to refer to the revised Funding Summary No 2 attached herein. 4. All other terms and conditions of the AGREEMENT shall remain in full force and effect. 5. This AMENDMENT is deemed to be included and made a part of the AGREEMENT. AGREEMENT 08-1680 A-1 Project No.0800001007 AMENDMENT NO. 01 FUNDING SUMMARY NO. 02 FUNDING TABLE PID Source Party Fund Type Totals LOCAL Cathedral City 210,000 Totals 210.000 SPENDING SUMMARY PID CATHEDRAL Fund Type CALTRANS CITY Totals City 210,000 0 210,000 Totals 210.000 0 210,000 FUNDING SUMMARY No.02 AGREEMENT 08-1680 A-1 Project No.0800001007 Funding 1. Per the State Budget Act of 2012, Chapter 603, amending item 2660-001-0042 of Section 2.00,the cost of any engineering support performed by CALTRANS towards any local government agency-sponsored PID project will only include direct costs. Indirect or overhead costs will not be applied during the development of the PID document. Invoicing and Payment 2. PARTIES will invoice for funds where the SPENDING SUMMARY shows that one PARTY provides funds for use by another PARTY. PARTIES will pay invoices within forty-five (45)calendar days of receipt of invoice when not paying with Electronic Funds Transfer(EFT). When paying with EFT, CATHEDRAL CITY will pay invoices within five (5)calendar days of receipt of invoice. 3. If CATHEDRAL CITY has received EFT certification from CALTRANS then CATHEDRAL CITY will use the EFT mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS. 4. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for the prior month's expenditures. After all PROJECT COMPONENT WORK is complete, PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based on the final accounting,PARTIES will invoice or refund as necessary to satisfy the financial commitments of this AGREEMENT. Project Initiation Document(PID) 5. CALTRANS will invoice Cathedral City for a$15,000 initial deposit after execution of this AGREEMENT and forty-five(45)working days prior to the commencement of PID expenditures. This deposit represents two (2)months' estimated costs. Thereafter, CALTRANS will invoice and CATHEDRAL CITY will reimburse for actual costs incurred and paid. AGREEMENT 08-1680 A-1 Project No.0800001007 SCOPE SUMMARY _. . WORK ELEMENT E- d d H U U z 0.100.05.05.xx-Quality Management Plan X 0.100.05.05.xx-Risk Management Plan X 0.100.05.05.xx-Communication Plan X 0.100.05.10.xx- Cooperative Agreement for PA&ED Phase X 0.100.05.10.xx-Independent Quality Assurance(IQA) X 0.100.05.10.xx-Project Development Team Meetings X X 1.150.05.05 -Review of Existing Reports Studies and Mapping X 1.150.05.05.xx-Provision of Existing Reports,Data, Studies, and Mapping X 1.150.05.10-Geological Hazards Review X 1.150.05.10.xx-Provision of Existing Geological Information X 1.150.05.15 -Utility Search X 1.150.05.15.xx-Provision of Existing Utility Information X 1.150.05.20-Environmental Constraints Identification X 1.150.05.20.xx-Provision of Environmental Constraints Information X 1.150.05.25 -Traffic Forecasts/Modeling X 1.150.05.25.xx-Provision of Existing Traffic Forecasts/Modeling Information X 1.150.05.30- Surveys and Maps for PID X 1.150.05.30.xx-Provision of Existing Surveys and Mapping X 1.150.05.35 -Problem Definition X 1.150.05.45 -As-Built Centerline and Existing Right of Way X 2 AGREEMENT 08-1680 A-1 Project No.0800001007 Z WORK ELEMENTcG F w Q � z 1.150.05.xx-Provision of Existing District Geotechnical Information X ■ 1.150.10.05 -Public/Local Agency Input ■ X ■ 1.150.10.10-Conduct Value Analysis study ■ X ■ 1.150.15 -Alternatives Analysis ■ X ■ 1.150.15.05 -Right of Way Data Sheets ■ X ■ 1.150.15.10-Utility Relocation Requirements Assessment ■ X ■ 1.150.15.15 -Railroad Involvement Determination ■ X ■ 1.150.15.25 -Preliminary Materials Report ■ X ■ 1.150.15.35 -Multimodal Review ■ X ■ 1.150.15.40-Hydraulic Review ■ X ■ 1.150.15.50-Traffic Studies ■ X ■ 1.150.15.55 -Construction Estimates ■ X ■ 1.150.15.60—Preliminary Transportation Management Plan ■ X ■ 1.150.20.05 - Initial Noise Study ■ X ■ 1.150.20.10-Hazardous Waste Initial Site Assessment ■ X ■ 1.150.20.15 - Scenic Resource and Landscape Architecture Review ■ X ■ 1.150.20.30-Initial Records and Literature Search for Cultural Resources ■ X ■ 1.150.20.50-Initial Water Quality Studies ■ X ■ 1.150.20.60-Preliminary Environmental Analysis Report Preparation ■ X ■ 1.150.20.65 -Initial Paleontology Study ■ X ■ 1.150.25.05 -Draft PID ■ X ■ 1.150.25.20- PID Circulation,Review,and Approval X ■■ 3 AGREEMENT 08-1680 A-1 Project No.0800001007 ORK ELEMENT 1.150.25.25 - Storm Water Data Report X 1.150.25.30.05—Cost Estimate for Alternatives X 1.150.35 -Required Permits During PID Development X 1.150.40-Permit Identification During PID Development X 1.150.45 -Base Maps and Plan Sheets for PID X 4 AGREEMENT 08-1680 A-1 Project No.0800001007 Signatures PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals. STATE OF CALIFORNIA DEPARTMENT OF CITY OF CATHEDRAL CITY TRANSPORTATION Charles McClendon(Apr 13,2022 08:07 PDT) Michael D. Beauchamp Charles P.McClendon District Director City Manager VERIFICATION OF FUNDS AND Attest: AUTHORITY: /n�� � 1/ 71-acv£ blemtorillo C.. ,VR. iaN- Tracey R. rmosillo(Apr 13,2022 11:42 PDT) Corina Harriman Tracey Hermosillo District Budget Manager City Clerk CERTIFIED AS TO FINANCIAL TERMS Approved as to form and procedure: AND POLICIES: Ert' I Vi Eric S.Vail(Apr 26,2022 09:14 PDT) Darwin Salmos Eric S. Vail HQ Accounting Supervisor City Attorney 5 Coop 08-1680 Al [EXECUTE] 032822 Final Audit Report 2022-05-19 Created: 2022-03-28 By: Suzanne Lewis(s144415@dot.ca.gov) Status: Signed Transaction ID: CBJCHBCAABAAmeOktxatoPH4wIjJ8VEwbdM-63egoAsX " Coo 08-1680 Al [EXECUTE] 032822" History t Document created by Suzanne Lewis (s144415@dot.ca.gov) 2022-03-28-10:37:08 PM GMT C Document emailed to Corina Harriman (corina.harriman@dot.ca.gov)for signature 2022-03-28-10:39:07 PM GMT in Email viewed by Corina Harriman (corina.harriman@dot.ca.gov) 2022-03-29-0:25:13 AM GMT-IP address: 149.136.33.248 At Document e-signed by Corina Harriman (corina.harriman@dot.ca.gov) Signature Date:2022-03-29-8:33:08 PM GMT-Time Source:server C'-. Document emailed to Maria Luisa Villafuerte (maria.villafuerte@dot.ca.gov)for approval 2022-03-29-8:33:11 PM GMT E Document emailed to Darwin Salmos (darwin.salmos@dot.ca.gov)for signature 2022-03-29-8:33:11 PM GMT t Email viewed by Maria Luisa Villafuerte (maria.villafuerte@dot.ca.gov) 2022-03-29-8:44:34 PM GMT-IP address: 149.136.17.250 6 Document approved by Maria Luisa Villafuerte (maria.villafuerte@dot.ca.gov) Approval Date:2022-03-29-8:51:12 PM GMT-Time Source:server t Email viewed by Darwin Salmos (darwin.salmos@dot.ca.gov) 2022-03-29-11:56:23 PM GMT-IP address: 149.136.17.250 OP Document e-signed by Darwin Salmos (darwin.salmos@dot.ca.gov) Signature Date:2022-03-30-0:18:20 AM GMT-Time Source:server E2 Document emailed to Joanne Lu (joanne.lu@dot.ca.gov)for approval 2022-03-30-0:18:23 AM GMT at Vowe►ed by Adobe Acrobat Sign 5 Email viewed by Joanne Lu (joanne.lu@dot.ca.gov) 2022-03-30-1:12:06 AM GMT-IP address: 174.195.204.149 O Document approved by Joanne Lu (joanne.lu@dot.ca.gov) Approval Date:2022-03-30-1:31:32 PM GMT-Time Source:server E. Document emailed to Charles McClendon (cmcclendon@cathedralcity.gov)for signature 2022-03-30-1:31:35 PM GMT t Email viewed by Charles McClendon (cmcclendon@cathedralcity.gov) 2022-03-30-1:35:16 PM GMT 5 Email viewed by Charles McClendon (cmcclendon@cathedralcity.gov) 2022-04-06-1:56:05 PM GMT t Email viewed by Charles McClendon (cmcclendon@cathedralcity.gov) 2022-04-12-6:07:41 PM GMT ,t Email viewed by Charles McClendon (cmcclendon@cathedralcity.gov) 2022-04-13-1:37:14 PM GMT 6© Document e-signed by Charles McClendon (cmcclendon@cathedralcity.gov) Signature Date:2022-04-13-3:07:44 PM GMT-Time Source:server E-2. Document emailed to Tracey R. Hermosillo (thermosillo@cathedralcity.gov)for signature 2022-04-13-3:07:47 PM GMT t Email viewed by Tracey R. Hermosillo (thermosillo@cathedralcity.gov) 2022-04-13-6:41:07 PM GMT b© Document e-signed by Tracey R. Hermosillo (thermosillo@cathedralcity.gov) Signature Date:2022-04-13-6:42:07 PM GMT-Time Source:server E Document emailed to evail@cathedralcity.gov for signature 2022-04-13-6:42:09 PM GMT R Email sent to evail@cathedralcity.gov bounced and could not be delivered 2022-04-14-6:48:51 PM GMT r2 Suzanne Lewis (s144415@dot.ca.gov) replaced signer evail@cathedralcity.gov with Eric S. Vail (evail@bwslaw.com) 2022-04-26-3:51:29 PM GMT E Document emailed to Eric S. Vail (evail@bwslaw.com)for signature 2022-04-26-3:51:29 PM GMT 5 Email viewed by Eric S. Vail (evail@bwslaw.com) 2022-04-26-4:01:43 PM GMT j Powered Aby dobe Acrobat Sign £ Document e-signed by Eric S.Vail (evail@bwslaw.com) Signature Date:2022-04-26-4:14:37 PM GMT-Time Source:server C,► Document emailed to Joanne Lu (joanne.lu@dot.ca.gov)for approval 2022-04-26-4:14:38 PM GMT t Email viewed by Joanne Lu (joanne.lu@dot.ca.gov) 2022-04-26-4:16:02 PM GMT O Document approved by Joanne Lu (joanne.lu@dot.ca.gov) Approval Date:2022-04-26-4:16:55 PM GMT-Time Source:server E. Document emailed to Awais Sheikh (awais.sheikh@dot.ca.gov)for approval 2022-04-26-4:16:58 PM GMT C© Email sent to evail@cathedralcity.gov bounced and could not be delivered 2022-04-27-3:54:46 PM GMT C© Email sent to Eric S.Vail (evail@bwslaw.com) bounced and could not be delivered 2022-04-27-4:21:21 PM GMT t Email viewed by Awais Sheikh (awais.sheikh@dot.ca.gov) 2022-05-03-4:31:00 PM GMT-IP address: 149.136.33.247 L5 Document approved by Awais Sheikh (awais.sheikh@dot.ca.gov) Approval Date:2022-05-05-3:55:29 AM GMT-Time Source:server C.. Document emailed to Diane Morales (diane.morales@dot.ca.gov)for approval 2022-05-05-3:55:32 AM GMT t Email viewed by Diane Morales (diane.morales@dot.ca.gov) 2022-05-11-10:32:26 PM GMT-IP address: 149.136.33.251 d© Document approved by Diane Morales (diane.morales@dot.ca.gov) Approval Date:2022-05-17-3:06:15 PM GMT-Time Source:server E. Document emailed to Michael Beauchamp(mike.beauchamp@dot.ca.gov)for signature 2022-05-17-3:06:18 PM GMT Suzanne Lewis (s144415@dot.ca.gov) replaced signer Michael Beauchamp (mike.beauchamp@dot.ca.gov) with Diane Morales, for(diane.morales@dot.ca.gov) 2022-05-19-4:52:43 PM GMT ?. Document emailed to Diane Morales, for(diane.morales@dot.ca.gov)for signature 2022-05-19-4:52:43 PM GMT ,t Email viewed by Diane Morales, for(diane.morales@dot.ca.gov) 2022-05-19-5:39:16 PM GMT jer. Adobe bY Acrobat Sign oio Document e-signed by Diane Morales, for(diane.morales@dot.ca.gov) Signature Date:2022-05-19-5:40:11 PM GMT-Time Source:server Agreement completed. 2022-05-19-5:40:11 PM GMT 45k. Adobe by Acrobat Sign