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Home My WebLink AboutContract 1838-1 1 Terra Nova/Cathedral City/Expanded Scope of Work General Plan Update&EIRJChange Order No.1/Revised 4.8.20 r L. /TERRA NOVA 42635 Melanie Place, Suite B-101 Planning&Research,Inc. Palm Desert,CA 92211 760-341-4800 FAX: 760-341-4455 CHANGE ORDER#3 Issued Pursuant to ORIGINAL Agreement Effective December 28,2017 By and Between Terra Nova Planning and Research,Inc.(Terra Nova) and City of Cathedral City(Client) Client Office: City of Cathedral City Terra Nova Project Name:CCGP Att: Robert Rodriquez 68-700 Avenida Lalo Guerrero Work Order Type: (Check One) Cathedral City,CA 92234 Time-and-Materials ❑ Fixed-Price Client Phone No.: (760)770-0322 1. SCOPE OF WORK: Expansion of General Plan research,documentation and drafting, and compliance with new State GP Guidelines. Expanded and extended project management and administration, and incorporated significant and substantial City data and information, and associated recording. Expand roadway and multi- modal network analysis and design considerations. Expanded and revise GIS database development, land use, transportation, hazards, resources and other mapping. Expand staff GP review process and revisions, Tribal consultations and hearings, and planning for subsequent zoning ordinance and map revisions. See Attached Exhibit A 2. LOCATION/CLIENT FACILITY INVOLVED: City of Cathedral City 3. PERIOD OF PERFORMANCE: September 1,2019-December 31,2020 4. AUTHORIZED FUNDING: See Attached Exhibit A 5. SPECIAL PROVISIONS: None TERRA NOVA: t;? CLl3✓ .40p • / L..4-eg--L-- By: By: AIM - ' Name: John D.Criste Name: Charles McClendon Title: President Title: City Manager Date: April 8,2020 Date: 1 Terra Nova/Cathedral City/Expanded Scope of Work General Plan Update&EIR/Change Order No.3/Revised 4.8.20 EXHIBIT A SCOPE OF WORK& BUDGET AMENDMENT CHANGE ORDER#3 General Plan Update&EIR: Extension of Scope of Work Introduction The City General Plan EIR comment period ended on September 3,2019.Three comment letters were received that are in regard to the CEQA EIR and that warrant responses.These include letters from the California Department of Fish and Wildlife, City of Rancho Mirage and Mr. Rich Malacoff. Additional comment letters were received that have a bearing on the General Plan,including background discussions,policies and programs.These came from the ACBCI, RivCo ALUC, CALFIRE, and SoCalGas. Terra Nova and the City have subsequently conferred with CALFIRE,the ACBCI and CDFW,and Terra Nova is preparing draft responses for team review. The City has also initiated an additional City staff review of the draft General Plan to ensure that it is consistent with department goals, policies and programs, and any assignments of responsibility associated with them. Completion of staff-level reviews and presentations at the PC and CC have been discussed,as have two additional presentations to the ACBCI,and a possible schedule(see Exhibit B:Project Schedule)and task-based approach are outlined below. The envisioned schedule end-point is the final CC hearing in June 2020, where the City would certify the EIR and adopt the General Plan update,as revised. For the reasons summarized below,we are hereby requesting a$71,000 budget augment. Task 1: Meetings,Coordination& Consultations: City/Terra Nova and Others Terra Nova continues to meet and otherwise consult and coordinate with City staff on completion of the draft GP review. Additional effort associated with this task includes facilitating City staff review and input,recording same in Track Changes and establishing consensus where needed. Includes on-going consultations with CALFIRE, ACBCI and other GP commenters. Current Budget:$27,700 Current Overage:($1,630) Requested Augment: $8,000 Task 3: PC/ACBCUCC Hearings Materials Preparation&Presentations Subsequent to securing City staff element-based input,Terra Nova will coordinate with City staff and prepare GP presentation materials to facilitate Planning Commission, ACBCI and City Council review. Terra Nova will coordinate with City staff and prepare a series of discussion topics, bullet items and mapping that will be incorporated into a PowerPoint presentation. Hard copy materials will also be prepared to facilitate Planning Commission,ACBCI and Council reviews.Two ACBCI hearings,one Planning Commission and one City Council hearing are assumed to complete processing of the GP. Dates will be selected and confirmed. Current Budget:$9,500 Remaining Budget:$887.50 Requested Augment:$8,000 Task 4:General Plan Reviews,Revisions and Additions Terra Nova will coordinate with the Planning Department to lead and direct the department head/program manager General Plan element reviews,ensuring timely review and assurance of relevance to their area of responsibility and expertise. As reviews are received, City and TN staff will seek clarification where needed, and incorporate input into a track changes version of the element,as the team deems appropriate. Terra Nova has begun the initial review of agency and other comments received on the General Plan, including those from the ACBCI CALFIRE RivCo ALUC,SoCalGas and others,and is makingrevisions in Track Changes that will be further reviewed by City staff.As reviews from City staff,CALFIRE and others are received,City and 2 Terra Nova/Cathedral City/Expanded Scope of Work General Plan Update&EIR/Change Order No.3/Revised 4.8.20 TN staff shall review and incorporate input into a track changes version of the element, as the team deems appropriate.City and TN staff will assist commenters in understanding which comments or recommended revisions are GP-related, and direct those that are not into other appropriate City regulatory documents(Zoning Ordinance, Bldg Code,etc.). Current Budget:$66,950 Current Overage:($2,545) Requested Augment:$8,500 Task 4A: Riverside County Airport Land Use Commission General Plan Review&Processing Terra Nova has been coordinating with ALUC and has completed the ALUC application and City review, and has filed the City's ALUC General Plan review application.Terra Nova has conducted a subsequent review of General Plan and airport land uses plans and has identified no significant conflicts.Per subsequent ALUC request,additional policy and mapping analysis was conducted in preparation for and anticipation of possible ALUC concerns. In addition to expanded ALUC analysis,Terra Nova staff also prepared for and presented the City General Plan update to the ALUC.On November 14,2019 the ALUC found the proposed General Plan,as amended,consistent with the 2005 Palm Springs International Airport Land Use Compatibility Plan,as amended. Current Budget:$00(This is a new task) Remaining Budget: $00 Requested Augment:$ 7,500 Task 7: Staff Reports,Statement of Overriding Considerations,Resolutions,etc This task includes the preparation of staff reports and related materials for past and planned presentations to the Planning Commission,ACBCI and City Council. In addition to the preparation of the staff report,Terra Nova has also prepared portions of the City Council EIR certification,Statement of Overriding Consideration,and adoption resolution adopting the 2040 General Plan,as amended. Original Budget:$8,400 Remaining Budget:1,565 Requested Augment:$4,800 Task 9:Project Management and Administration Includes full range of task identification,assignment and management,validation of data and information,coordination and review of General Plan revision requests, research, documentation and analysis. Includes task assignments and schedules for draft completions and reviews.The task also includes administering variety of mapping and exhibit tasks, data transfers,and others.Budget controls and administration,and related administration tasks.Budget augment for this category is requested to address extended and additional management parameters, effects of schedule extensions, opportunities to enhance City input and decision process, and continued assistance serving as an extension of City planning staff. Original Budget:$29,800 Remaining Budget:$971.25 Requested Augment:$5,800 Task 10: General Plan&EIR Editing and Formatting This task includes the full range of task identification, assignment and management, as well as validation of data and information,coordination and review of General Plan and EIR outlines,research,documentation and analysis.Includes task assignments and schedules for draft completions and reviews. The task also includes administering to a variety of mapping and exhibit tasks, data transfers to subconsultants, City staff and others. Budget controls and administration, and related administration tasks. Budget augment for this category is requested to address extended and additional management parameters, effects of schedule extensions, opportunities to enhance City input and decision process,and continued assistance serving as an extension of City planning staff. Original Budget:$4,500 Current Overage:($30) Requested Augment:$2,900 3 Terra Nova/Cathedral City/Expanded Scope of Work General Plan Update&EIR/Change Order No.3/Revised 4.8.20 Task 11:Administrative Support This task includes the full range of task identification, assignment and management, as well as validation of data and information,coordination and review of General Plan and EIR outlines,research,documentation and analysis. Includes task assignments and schedules for draft completions and reviews. The task also includes administering to a variety of mapping and exhibit tasks, data transfers to subconsultants, City staff and others. Budget controls and administration, and related administration tasks. Budget augment for this category is requested to address extended and additional management parameters, effects of schedule extensions, opportunities to enhance City input and decision process, and continued assistance serving as an extension of City planning staff. Original Budget:$3,600 Remaining Budget: $311.25 Requested Augment:$2,000 Task 16: GIS&Graphic Support The review of the draft General Plan has resulted in the need for several land use mapping changes and corrections and a few that are anticipated as the Plan passes through the approval process.Revisions are also required of the Fire Hazard Map and other mapping as a result in input from state agencies and others.Additional refinements to GIS boundaries are also being made.The possible extent of additional map revisions as a consequence of public or City official input is not known.Requested additional funding will allow revisions to land use mapping and statistical analysis. Original Budget:$30,000.00 Current Overage:($2,142) Requested Augment:$6,000.00 Task 20: Scoping Zoning Ordinance and Map Revisions This new task provides time for Terra Nova to work with City staff to review the City Zoning Ordinance in the context of the adopted General Plan and associated land use map. When a Zoning Ordinance becomes inconsistent due to a General Plan amendment, the city must enact a consistent zoning ordinance within a"reasonable time." Gov't Code Section 65860(c). A comprehensive review of the Zoning Ordinance will be conducted and recommendations for its revisions will be developed. These will be reviewed with City staff and revised accordingly. Terra Nova will also assist in the preparation of a final draft of the Revised Zoning Ordinance and associated mapping, and an adoption ordinance and staff report. Terra Nova will assist City staff in presenting the revised Zoning Ordinance and mapping to the Planning Commission and City Council.This task will be undertaken immediately following adoption of the General Plan. Current Budget:$00(This is a new task) Remaining Budget:$00 Requested Augment:$12,500 Task 21: Final General Plan& EIR Printing&DVDs Staff has asked that costs associated with printing the final/adopted versions of the 2040 General Plan and Final EIR be included in this budget change order.For purposes of estimating these costs it is assumed that the City will require ten(10)print copies of the Final General Plan and FEIR, and twenty-five(25)DVD discs inclusive of the 2040 GP and FEIR. Totals are based on Terra Nova's costs (no markup), with print versions of the General Plan being$180 each and FEIR$260 each.The costs as DVDs is$9.95 each. Current Budget:$00(This is a new task) Remaining Budget: $00 Requested Augment: $5,000±(This is a best estimate) Task-Based Budget Summary Task 1: $8,000 Task 3: $8,000 Task 4: $8,500 Task 4A: $7,500 4 Terra Nova/Cathedral City/Expanded Scope of Work General Plan Update&EIR/Change Order No.3/Revised 4.8.20 Task 7: $4,800 Task 9.• $5,800 Task 10.• $2,900 Task 11: $2,000 Task 16: $6,000 Task 20: $12,500 Task 21: $5,000 Total: $71,000 5 Terra Nova/Cathedral City/Expanded Scope of Work General Plan Update&EIR/Change Order No.3/Revised 4.8.20 EXHIBIT B SCHEDULE FOR EXPANDED SCOPE OF WORK CHANGE ORDER#3 General Plan Update& EIR: Extension of Scope of Work Introduction The City has initiated a second City staff-level review of the draft General Plan to ensure that it is consistent with department goals, policies and programs, and any assignments of responsibility associated with them. Completion of staff-level reviews and presentations at joint PC/CC study sessions are planned,and a schedule and approach are outlined above. At this juncture, the schedule end-point may be a joint PC/CC hearing on December 11 (or 18), 2019 where the City would certify the EIR and adopt the General Plan update,as revised. Project 3/30/20 4/15/20 4/30/20 5/15/20 5/31/20 6/15/20 6/30 Notes Task 3/20 GP Staff- Level Reviews: Departmen GP Team Assumes Review about 10 GP Assumes Revisions there- and Team mental Review review RivCo Assumes ALUC Pkg 11.14 Co & See Comm- sessions Hearing Electronic Drafts of track chgs Staff Resolution Report and near CC/PC Assumes Hearing, either a EIR Cert., 12/11 or 6