HomeMy WebLinkAboutContract 1936 04-1q (e
PSUSD
PALM SPRINGS
UNIFIED 150 District Center Drive I Palm Springs,CA 92264
SCHOOL DISTRICT Phone 760-883-2710,ext. 3 I www.PSUSD.us
Purchasing Rebecca Abeyta, Director
October 15, 2021
City of Cathedral City, Police Department
Attn: George S. Crum, Chief of Police
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
RE: Notice to Proceed— Law Enforcement Services Agreement No. C0004149; School
Resource Officer, Cathedral City Sites; FY 2021/2022
Dear Chief Crum;
The PSUSD Board of Education has approved Agreement No. C0004149 in relation to
the above referenced services and are hereby authorized to proceed. Please contact Mr.
Levaughn Smart, CPP, Executive Director of Security and Disaster Preparedness to
coordinate any scheduling per the terms of the agreement. You may reach him at 760-
883-2700 Ext. 4805391 or by email at lsmart(a,psusd.us.
Attached please find one fully executed copy of the agreement between the District and
the City of Cathedral City. The original agreement, along with contract purchase order
C-0004149 will be mailed under separate cover. Please note the contract purchase order
number on any correspondence and billing to the District.
If you have any questions pursuant to this communication,please do not hesitate to
contact me at 760-883-2710 Ext. 4806129.
Sincerely,
Seandee Jackson
Buyer/Contracts Specialist
Att. (1)
Cc: Levaughn Smart, CPP - Executive Director of Security and Disaster Preparedness
Carmen Rodrigues, Administrative Assistant, Security
CH13(a
PALM RUNIFIED SCHOOL DISTRICT Contract# - 1/1
0 DISTRICT CENTER DRIVE, M , 92264C0004149
PALM SPRINGS orig FY 2022
UNIFIED
SCHOOL DISTRICT Cont ra ct Vendor Copy orig Date 09-07-2021
CITY OF CATHEDRAL CITY
Vendor 30449 Buyer SEANDEE JACKSON
CITY OF CATHEDRAL CITY Phone 7608832710
ATTN: POLICE DEPT Fax
68700 AVENIDA LALO GUERRERO Terms&Conditions SEE DISTRICT WEB SITE
CATHEDRAL CITY,CA 92234-7031
Payment Terms RECEIPT
Phone 760-770-0314
Fax 7603216024 Routing SECURITY/SMART
Ship To Bill To
DISTRICT SECURITY PSUSD FISCAL SERVICES
150 DISTRICT CENTER DRIVE 150 DISTRICT CENTER DRIVE
PALM SPRINGS, CA 92264 PALM SPRINGS,CA 92264 C7
<O
Contract#must appear on all packages and documents.
Originators CARMEN RODRIGUES(R0076022)
Line Item Funding Total
1 SCHOOL RESOURCE OFFICER $176,000.00
SCHOOL RESOURCE OFFICER SERVICES TO BE PROVIDED: as 03-636-0000-0-0000-8300-5890 76,000.00
per agreement with the City of Cathedral City, Police Department 03-636-0707-0-0000-8300-5890 100,000.00
for a School Resource Officer(SRO) on the Cathedral City High
School and Mt.San Jacinto Continuation High School
Campuses.
Services are estimated at an amount not to exceed $176,000.00,
based on ten (10) month period,to be prorated based on full
execution date. Payment to be made upon billing by the City
monthly calculated at the total rate of$17,600.00,per month.
Terms of Services:October 15,2021 -June 3,2022
Note Services to be provided as per attached Law Enforcement Services Agreement.
*Approved at the PSUSD Board of Education meeting held on October 12,2021.*
Total Line Items: $176,000.00
Discount: $0.00
Sub-Total: $176,000.00
Tax: $0.00
Freight: $0.00
Order Total: $176,000.00
gf2<oe_COlt_
Authorized Si'ture
iv
0
data as of 10/14/2021 12:10:08 PM Galaxy-contract Page 1 of 1
/3(0
PALM SPRINGS UNIFIED SCHOOL
DISTRICT
Law Enforcement Services Agreement —
C0004149
LAW ENFORCEMENT SERVICES AGREEMENT BETWEEN THE CITY OF
CATHEDRAL CITY AND THE PALM SPRINGS UNIFIED SCHOOL DISTRICT
PURSUANT TO PROVISIONS OF THE CALIFORNIA EDUCATION CODE, SECTION
12400, FOR THE SERVICES OF A SCHOOL RESOURCE OFFICER IN ORDER TO
ENSURE THE GREATER SAFETY OF STUDENTS,THE STAFF,AND THE PUBLIC AT
CATHEDRAL CITY HIGH SCHOOL AND MT. SAN JACINTO CONTINUATION
HIGH SCHOOL AND TO IMPROVE AND STRENGTHEN LAW ENFORCEMENT
COMMUNITY CONNECTIONS ON OR ABOUT CAMPUS.
THIS AGREEMENT is made and entered into by and between the City of Cathedral City
(hereinafter referred to as "CITY"), and the PALM SPRINGS UNIFIED SCHOOL
DISTRICT, (hereinafter referred to as "DISTRICT").
WHEREAS,the CITY and DISTRICT desire to work cooperatively in this school community
policing approach by entering into this Agreement to place a Police Officer as School
Resource Officers, herein after referred to as SRO, on the DISTRICT campuses as needed to
assist in the teaching of police science classes and to be a visual deterrent to aberrant behavior
and thereby enhance DISTRICT's campus control and student protection;
IT IS THEREFORE AGREED AS FOLLOWS:
1. TERM
This agreement shall be effective upon the date that both parties have fully executed
the agreement. It shall run from that date through June 3, 2022, unless sooner
terminated as provided in Section 16.
2. PURPOSE
This agreement establishes and delineates the mission of the School Resource Officer
Program, herein referred to as the SRO Program, as a joint cooperative effort.
Additionally,the agreement formalizes relationships between the participating entities
to foster an efficient and cohesive program that will build a positive relationship
between Police Officers and the youth of our community in addition to reducing crime
committed by juveniles and young adults.
The intent of this agreement is to ensure that all SROs assigned to PSUSD are deployed
under the framework of the U. S. Department of Education and Department of Justice
Safe School-based Enforcement through Collaboration, Understanding, and Respect
(SECURe).
3. MISSION
The SRO Program accomplishes its mission by creating and maintaining
safe, secure, and orderly learning environments for students,teachers, and staff
The SRO will establish a trusting channel of communication with students,
parents, and teachers. SROs will serve as a positive role model to instill in
student's good moral standards, good judgment and discretion, respect for other
student's, and a sincere concern for the school community. SRO's will promote
citizen awareness of the law to enable students to become better informed and
effective citizens, while empowering students with the knowledge of law
enforcement efforts and obligations regarding enforcement as well as
consequences for violations of the law. SRO's will serve as a confidential source
of informal counseling for students and parents concerning problems they face
as well as providing information on community resources available to them.
Goals and objectives are designed to develop and enhance rapport between youth, police
officers, and school administrators.
SROs are not school disciplinarians and are not employed to "police students". Therefore,they
are prohibited from involvement in enforcing school codes of conduct or engaging school
discipline.
4. SCOPE OF SERVICES
4.1 CITY agrees to assign 1 (one) SRO as the minimum staffing level under this
Agreement.
Basic responsibilities of the SRO will include but will not be limited to:
1. Protect the students, staff, and public at large against criminal activity.
2. Refer school discipline issues to the appropriate administration team
member.
3. Meet with principals to exchange information gathered from,parents,
community members, and social media to detect potential spill-over of
threats, drug activity, gang activity, and other behavior onto campus.
4. Connect with campus and community social workers to understand when
and how at-home issues may be motivating a student's disruptive behavior
in order to work with school staff to ensure effective and supportive
responses.
5. Provide counseling on a limited basis to students, staff, and faculty.
6. Take enforcement action on criminal matters when appropriate.
7. Handle initial police reports of crimes committed on campus.
8. Coordinate investigative procedures between police and school
administrators.
9. Work with administrators to keep the school Emergency Management
Plans updated.
10.Attend school special events as needed.
11.Provide information concerning questions about law enforcement topics to
students and staff.
12.Provide classroom instruction on a variety of topics including,but not
limited to, narcotics, gangs, safety, public relations, occupational training,
leadership, constitutional law,juvenile law, state law, and life skills.
13.Attend training as needed to fulfill the duties of a School Resource Officer.
4.2 DISTRICT shall provide the SRO of each campus the following materials and
facilities,which are deemed necessary to the performance of the SRO's duties:
1. Access to an air-conditioned and properly lighted private office, which shall
contain a telephone, which may be used for general business purposes.
2. A location for files and records which can be properly locked and secured.
3. A desk with drawers, chair, worktable, filing cabinet, and office supplies.
4. Access to a computer and printer.
5. Access to and encourage classroom participation by the SRO's.
6. The opportunity for SRO's to address teachers and school administrators
about the SRO program, goals, and objectives.
7. Seek input from the SRO's regarding criminal justice problems relating to
students.
8. Provide SRO's the opportunity to address teachers and school
administrators about criminal justice problems relating to students during
in-service workdays.
9. Computer access to student records at all campuses for investigative
purposes. (In compliance with FERPA guidelines)
10. Access to video surveillance systems at all campuses for investigative
purposes. School Resource Officers will be provided access to the video
surveillance system for their respective school campuses and school buses
that have video capability. This access will be given to the SRO on their
office computer. Access to the video surveillance system shall be solely for
investigative and preventive purposes only. Once video of an incident is
determined to contain evidentiary value, the portion of video that is
necessary to capture the incident will be downloaded from the system and
saved as a computer file. The computer file will be considered evidence and
shall be handled in accordance with Police Department policy and
procedure. School Resource Officers shall respect the sensitive nature of
student privacy and shall abide by all applicable confidentiality, privacy
policies, and applicable laws. Any unauthorized use of the DISTRICT'S
video surveillance system will be grounds for disciplinary action in
accordance with the agreement between the DISTRICT and the City of
Cathedral City Police Department.
11. Encourage attendance of principals at NASRO Basic SRO training.
12. Ensure SROs receive forty (40) hours of training as a School Resource
Officer through the National Association of School Resource Officers
(NASRO).
13. Make certain SROs are trained in relevant school-based programs
(Restorative Practices, Trauma Informed Care, Positive Behavioral
Interventions and Supports, and Students with Disabilities).
5 SCHOOL RESOURCE OFFICER ASSIGNMENT
5.1 When a SRO position becomes available, notice should be given to all sworn
employees through regular department posting procedures. The officer should
then be interviewed by a board consisting of police department personnel and
DISTRICT employees, with the final selection being made by the Chief of
Police and the PSUSD Superintendent of Schools or his/her designee(s).
Selection criteria should include but should not be limited to:
1. Oral Interview
2. Oral Presentation
3. Performance Reports
4. Experience
5. Interpersonal skills
The SRO must successfully complete a School Site orientation before his/her
assignment. The SRO shall meet the requirements of Education Code section
38001.5. The SRO shall have full authority to act to discharge his or her law
enforcement duties pursuant to the policies and practices of the City. If
circumstances permit, the Superintendent, or designee, may be consulted with
respect to the handling of certain situations, if nothing in this Agreement shall
restrict the discretion of the SRO in his/her law enforcement activities.
5.2 The day-to-day operation and administrative control of the SRO Program will
be a joint and cooperative effort of the City of Cathedral City Police
Department and Superintendent of Schools, or his/her designee(s). The SRO
Sergeant will make SRO assignments for a school year with an annual review.
Responsibility for the conduct of SRO Personnel, both personally and
professionally, shall remain with the Police Department artment and the DISTRICT Y P
acknowledges the SRO remains responsive to the command of the Police
Department. The SRO or SROs are employed and retained by the City of
Cathedral City, and in no event shall any employee of the CITY be considered
an employee of the DISTRICT regardless of the funding source.
5.3 City shall retain the full responsibility and authority to direct and control the
activities of the SRO and supervise and discipline the SRO in accordance with
the collective bargaining agreement between the City and the City's Police
Officers Association then in effect. Notwithstanding the foregoing, the SRO
shall cooperate with the DISTRICT relating to any event or activity which may
involve a SRO assigned to the DISTRICT, including, without limitation,
conferring with any student, parent, faculty, and school administrator. If a
problem arises concerning the performance of duties by a SRO, the principal or
his/her designee shall state such concerns in writing directed to the PSUSD
Superintendent of Schools or his/her designee(s), and the City of Cathedral City
Chief of Police or his/her designee.
5.4 The CITY agrees it shall assign and have in attendance a SRO to the District
for a period of no less than ten (10) months during the school year. The SRO
shall have a regular work schedule of 7:30 a.m. to 3:30 p.m. five (5) days per
week to reflect the days and hours as that of the student population.
5.5 The CITY shall retain the right to approve requests for sick leave, vacation, or
other absences In the event a SRO will be absent from work when school is in
session, the SRO shall notify his/her supervisor in the CITY and the designated
representative of the DISTRICT for the school assigned. For absences of more
than five (5) consecutive days' duration, the CITY may assign another fully
trained SRO to substitute for the reassigned SRO.
5.6 SRO's vacation time shall not conflict with the schedule of duties mutually
developed by DISTRICT and CITY. Because DISTRICT and CITY holidays
may not correspond, holiday time will be taken by the SRO in accordance with
DISTRICT holidays during the contract period. The excess days shall be taken
with reasonable notice to DISTRICT but shall not conflict with the schedule of
duties mutually developed by DISTRICT and CITY.
5.7 The CITY will make reasonable efforts not to reassign a SRO when school is
in session. The DISTRICT recognizes that there will be times when the SRO is
necessarily absent from campus, including but not limited to emergencies,
court appearances, union release time scheduled training.
5.8 All training required of the SRO will attempt to be scheduled during non-
student days if at all feasible.
5.9 The SRO shall always be expected to maintain radio contact with the high
school administration. In the event the SRO shall find it necessary to leave the
campus,the principal,(or designee),shall be notified in advance of the expected
absence and the Police Watch Commander shall be notified. In such a
circumstance, a patrol car shall be available for immediate response to a school
emergency.
5.10 Any overtime required to be paid to the SRO for school-related issues shall be
paid by the DISTRICT as an addition to the full cost of services contained in
Article 7. Compensation of this Agreement.
6. MODIFICATION OF SERVICES
No portion of the services or responsibilities of either party described in this Agreement
may be eliminated,reduced,or appreciably changed without the mutual written consent
of both parties.
7. COMPENSATION
DISTRICT shall reimburse CITY the cost of rendering service pursuant to this
Agreement. Such cost of services shall be established by the CITY in the form of an hourly
rate for an SRO and a mileage rate, and shall include all items of cost and expense to the
CITY for providing the services hereunder. Total cost to DISTRICT under this Agreement
is estimated at ONE HUNDRED SEVENTY SIX THOUSAND AND 00/100 DOLLARS
($176,000.00), based on the hours of work for the SRO, as estimated by the DISTRICT.
Payment to be made upon monthly billing by the CITY calculated at the total rate not to
exceed SEVENTEEN THOUSAND SIX HUNDRED AND 00/100 DOLLARS
($17,600.00), per month for a period of up to ten (10) months. Total estimated
compensation amount to be pro-rated based upon full execution agreement date.
8. INSURANCE
City Insurance. CITY, at its sole cost and expense and for the full term of this
Agreement shall obtain and maintain at least all the following minimum insurance
requirements. All or a portion of the required insurance may be satisfied using a self-
insurance program or pooled insurance, if any. The CITY must provide an affidavit of
self-insurance, or pooled insurance if any.
A. Comprehensive General Liability
A policy with a minimum limit of not less than $1,000,000.00 combined
single limit per occurrence for bodily injury and property damage,providing
at least all the following minimum coverages:
1) Personal Injury
B. Workers' Compensation and Employers' Liability
A policy written in accordance with the laws of the State of California and
providing coverage for all employees of the CITY.
1) This policy shall provide coverage for Workers' Compensation(Coverage A)
with statutory limits.
2) This policy shall also provide coverage of$100,000.00 Employers'
Liability (Coverage B).
C. Comprehensive Business Auto
A policy with a minimum of not less than $1,000,000.00 combined single
limit per occurrence for bodily injury and property damage. Coverage shall
be applicable (without deductibles) to all City leased, owned, hired, or non-
owned vehicles used in pursuit of any of the activities associated with this
agreement.
D. Special Provisions
The foregoing requirements as to the types and limits of insurance coverage
to be maintained by CITY, and any approval of said insurance by the
DISTRICT, or its insurance consultants) are not intended to and shall not in
any manner limit or qualify the liabilities and obligations otherwise assumed
by CITY pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
9. ADMINISTRATION AND SUPERVISION
CITY, (or designee), shall administer this Agreement and supervise the SRO on
behalf of the CITY. The Superintendent of DISTRICT (or designee) shall
administer this Agreement on behalf of DISTRICT.
10. EMPLOYMENT STATUS
SRO shall remain employees of the City of Cathedral City on special assignment to
DISTRICT for the purposes set forth in this Agreement, and shall not be considered
agents, employees, or an officer of DISTRICT.
11. HOLD HARMLESS AND INDEMNIFICATION
The DISTRICT shall not be liable for any damages proximately resulting from the
negligent or wrongful acts or omissions of the SRO, the CITY, or the CITY'S
employees or agents in the performance of this Agreement. The CITY shall assume the
defense of, and shall indemnify and hold harmless the DISTRICT from and against all
actions or claims against DISTRICT, its officers, agents or employees from any and all
loss, including attorneys' fees, sustained by DISTRICT by virtue of any damages to
any person(s), firm or corporation who may be injured by or to any property that may
be damaged arising out of the performance of this Agreement by CITY.
Nothing in this Section 11 shall limit any liability of DISTRICT or CITY, which
liability pertains to any act or omission by any party arising from any event occurring
outside of the performance of this Agreement by CITY.
The indemnity provisions of this Agreement shall survive the expiration or earlier
termination of this Agreement.
12. ASSIGNMENT
Neither this Agreement nor any duties or obligations under this Agreement may be
assigned by DISTRICT without prior written consent of the CITY.
13. ENTIRE AGREEMENT
This Agreement supersedes all agreements, either oral or written, between the parties,
and contains all of the covenants and agreements between the parties with respect to
the subject matter hereof. Each party acknowledges that no other agreement,
understanding or promise, oral or otherwise, relative to this subject matter exists
between the parties at the time of execution of this Agreement. Any modification of
this Agreement shall be effective only if it is in writing and signed by both parties.
14. WAIVER
Any waiver by the CITY of any breach of any one or more of the terms of this
agreement shall not be construed to be a waiver of any subsequent or other breach of
the same or of any other term thereof. Failure on the part of CITY to require exact, full,
and complete compliance with any term of this Agreement shall not be construed in
any manner as changing the terms hereof, or estopping CITY from enforcement hereof.
15. SEVERABILITY
If any provision of this Agreement is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisions will nevertheless continue in
full force without being impaired or invalidated in any way.
16. TERMINATION
The term of this agreement is for the 2021/2022 school year; however the agreement
may be amended at any time by the mutual consent of the parties hereto and may be
terminated by either party upon thirty (30) days written notice to the other of its
intention to do so. In the event this agreement is terminated, the cost shall be prorated
on the basis on one tenth per month of the remainder of the actual agreed services
performed hereunder.
17. DISPUTE RESOLUTION
With respect to any breach or dispute arising under this Agreement, the Parties shall
meet and attempt, in good faith and in using their best and reasonable efforts,to resolve
may be amended at any time by the he same. If such breach or dispute is not resolved
by the Parties, then the Parties shall meet and attempt to agree on an appropriate mode
of resolving the dispute or breach, e.g. arbitration, mediation or other forms of
alternative dispute resolution.
18. AUTHORITY
The signers of this Agreement have the capacity and are authorized to execute this
Agreement as the representatives of their respective Parties, and to bind said Parties to
the terms hereof. This Agreement is subject to the approval by each Party's governing
body. The Parties have entered into this Agreement as of the day and year first herein
above appearing.
IN WITNESS WHEREOF,the duly authorized representatives of the parties hereto have signed in confirmation of
this Agreement on the dates indicated below.
**(USE BELOW FOR CITY SIGNATURE FORM)**
PALM SPRINGS UNIFIED SCHOOL DISTRICT
By:
Name: Brian J.Murray. Ed.D.
Title: Assistant Superintendent. usiness Services
Date: 11
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ATTEST: Cin of Cathe I ral Cite a Mu''cipal Corporation
BY 11111k /AL •n: •
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Name: l_i Ct,L l es p .C14'Pndovi
(City Manager)
Date: (/y,,' I )l_t . 2O 2_
APPROVAL AS TO FORM AND CONTENT: Cite of Cathedral Chi.a Mimic'I al Corporation
BY: / J i�
Name: -��
(City A orney)
Date: f€9 - p 7 - &Z/
OF PO
CATHEDRAL CITY
4 POLICE DEPARTMENT
:af���r.• Pride in Service"
GEORGE S. CRUM CHIEF OF POLICE
August 26, 2021
Levaughn Smart
Executive Director of Security
and Disaster Preparedness
Palm Springs Unified School District
Re: SRO Contract
Good morning,
Please find the cost breakdown for services for our department's School Resource Officer
(SRO) for 2021-2022 school year agreement. The total cost for this contract is $17,600.00 per
month, totaling $176,000 for the 10 months of the contract. This amount can be prorated
based on the determined start date for the SRO to return to campus. This date will be
determined after approval from the School Board and our City Council.
Please let me know if you have any questions on the contract amount.
Sincerely,
)4i;
George S. Crum
Chief of Police
68700 AVENIDA LALO GUERRERO I CATHEDRAL CITY,CALIFORNIA 92234 I (760)770-0300