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THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
TABLE OF CONTENTS
1.0 Background 3
2.0 Purpose and Statement of Work 3
3.0 Term 4
4.0 Amendment or Termination of MOU 4
5.0 Audits 5
6.0 Records Retention 5
7.0 Financial Reports 5
8.0 Confidentiality 6
9.0 Hold Harmless and Indemnification 6
10.0 Assignment 6
11.0 License and Certification 6
12.0 Compliance,Governing Law and Severability 6
13.0 Compensation 7
13.1 Maximum Amount 7
13.2 Method,Time and Schedule/Condition of Payments 7
13.3 Use of Funds 8
13.4 Disallowance 8
13.5 Availability of Funding 8
14.0 Notices 8
SIGNATURE PAGES 10
Exhibit A: Quarterly Financial Summary Report Template 23
Exhibit B: PACT Invoice Template 24
Exhibit C: Distribution of Annual PACT Allocation by City 25
Exhibit D: PACT Frequently Asked Questions 26
Exhibit E: Funding& Reimbursement Policy&Guidelines for Regional PAC Teams 29
Page 12
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
1.0 BACKGROUND
The Public Safety Realignment Act of 2011 (Realignment) implementation resulted in
specified convicted felons and parolees who were previously monitored by State Parole to
be supervised by the Riverside County Probation Department (hereinafter Probation). On
August 30, 2011, the Community Corrections Partnership Executive Committee (CCPEC) of
Riverside County (County) voted unanimously for the need of a county-wide law
enforcement component.
The twelve (12) city police chiefs,the Riverside County Sheriff,the Riverside County District
Attorney and Probation have built the infrastructure to support this type of critical
enforcement. The Post-release Accountability and Compliance Team (hereinafter PACT) is
a county-wide multi-jurisdictional team composed of Probation, the Beaumont Police
Department, Cathedral City Police Department, Corona Police Department, Desert Hot
Springs Police Department, Hemet Police Department, Indio Police Department, Murrieta
Police Department, Palm Springs Police Department, Riverside Police Department,
Riverside County District Attorney, and the Riverside County Sheriff's Department
representing the seventeen Sheriff's contract cities within the County.
The primary mission of PACT is to work with Probation to focus on "high-risk" and "at-large"
realignment offenders that pose the most risk to public safety. PACT is dedicated to
identifying and investigating "non-compliant" realignment offenders, locating and
apprehending"at-large" and "high-risk" realignment offenders and performing compliance
sweeps. Through sustained, proactive and coordinated investigations, PACT will be able to
share information, serve warrants, locate and apprehend violators,and reduce the number
of realignment offenders who abscond. The support of the PACT allows Probation more
time and resources to focus on case management and compliance checks.
2.0 PURPOSE AND STATEMENT OF WORK
This Memorandum of Understanding (MOU) is entered into by and between Probation,the
Beaumont Police Department, Cathedral City Police Department, Corona Police
Department, Desert Hot Springs Police Department, Hemet Police Department, Indio Police
Department, Murrieta Police Department, Palm Springs Police Department,Riverside Police
Department, City of Coachella, City of Lake Elsinore and City of San Jacinto for monetary
reimbursement from realignment funds for expenses related to their participation in PACT.
Page 13
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
The police chief of the Beaumont Police Department is the voting member of the CCPEC
and represents the PACT agencies participating in this MOU.
Probation and PACT agree to the terms and conditions of this MOU, which will be effective
immediately and remain in effect until terminated or modified as defined in section 4.0 of
this MOU.
3.0 TERM
This MOU shall be effective upon execution by signature of the Chief Probation Officer of
Riverside County and the Chiefs or City Managers of each participating PACT agency or their
respective designees. The term of this MOU shall be for the Riverside County fiscal year
commencing on July 1, 2019 and ending on June 30, 2020. Thereafter this MOU will
automatically renew,annually,for each entire fiscal year from July 1 to June 30 upon annual
approval of the County's Realignment budget by the CCPEC and shall remain in effect unless
terminated or modified as defined in section 4.0 of this MOU.
4.0 AMENDMENT OR TERMINATION OF MOU
This MOU, along with any incorporated attachments, fully expresses all understandings of
the parties concerning all matters covered and shall constitute the total MOU. No addition
to, or alteration of, the terms of this MOU whether by written or verbal understanding of
the parties, their officers, agents or employees, shall be valid unless made in the form of a
written amendment to this MOU formally approved and executed by both Probation and
each participating PACT agency.
This MOU may be amended at any time with the written concurrence of all parties.
Consideration for amendment will be given upon written notification by one party to the
others. Probation and PACT will review this MOU at least annually and modify as needed.
Any participating PACT agency can withdraw participation in this agreement with or without
cause upon thirty (30) days written notification to Probation and PACT. Participation
withdrawal will take effect thirty (30) days following receipt of notification and terms and
conditions of this MOU continue in full force for the remaining PACT agencies. Allocated
funds remaining from the withdrawing PACT agency will be reallocated to the remaining
PACT agencies.
Page ( 4
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
This MOU can be terminated with or without cause by either Probation or PACT upon thirty
(30) days written notification to the other party or due to unavailability of funding.
Termination of the MOU will take effect thirty (30) days following receipt of the written
notice of termination or upon effective date of funding expiration.
5.0 AUDITS
PACT agrees that any duly authorized representative of the Federal, State, or local
government shall have the right to audit, inspect, excerpt, copy or transcribe any pertinent
records, electronic data and documentation relating to this MOU. Any audit exception, as
it relates to this MOU, resulting from an audit conducted by any duly authorized
representative of the Federal, State, or local government shall be the responsibility of the
PACT agencies. Any audit disallowance adjustments must be paid in full upon demand if
required, or may be withheld at the discretion of the Chief Probation Officer against
amounts due to PACT under this or any PACT agreement with Probation.
6.0 RECORDS RETENTION
Each party agrees to retain all records pertaining to this MOU for the period indicated in
the Riverside County Records Retention General Schedule per Board of Supervisors Policy
A-43 unless otherwise indicated by the source of funds. If, at the end of the retention
period,there is ongoing litigation or an audit involving those records, each party shall retain
the original records until the resolution of such litigation or audit.
7.0 FINANCIAL REPORTS
Four financial reports are to be submitted quarterly by each PACT partner during each fiscal
year covering the following reporting periods:
Quarter Reporting Period
1 July 1—September 30
2 July 1—December 31
3 July 1—March 31
4 July 1—June 30
The CCPEC approved template for financial report submission is incorporated herein as
Exhibit A. The summary PACT report for each quarter will be compiled and presented to
CCPEC by Probation. Due dates for quarterly financial reports are established annually by
the CCPEC.
Page J 5
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
8.0 CONFIDENTIALITY
All parties agree to maintain the confidentiality of all information in accordance with all
applicable Federal, State and local laws and regulations.
9.0 HOLD HARMLESS AND INDEMNIFICATION
Each participating agency agrees to indemnify and hold the other participating agencies
harmless from any and all liability for death, injury and/or damage, actual or alleged, to
persons or property, arising out of, or resulting from negligent acts or omissions of the
indemnifying party or its employees. When Probation, PACT itself, or its agents are held
liable for deaths or injuries to persons or property, each party's liability for contribution or
indemnity for such injuries shall be based proportionately upon the contributions of each
participating agency. In the event of liability imposed upon any of the participating agencies
for death, injury, and/or damage which is caused by the negligent or wrongful act or
omission of any of the parties in the performance of this MOU,the contribution of the party
or parties not directly responsible for the negligent or wrongful act or omission shall be
limited to $100.00. The party or parties directly responsible for the negligent or wrongful
acts or omissions shall indemnify, defend, and hold the other parties harmless from any
liability for death, injury and/or damage arising out of the performance of this MOU.
10.0 ASSIGNMENT
This MOU shall not be assigned by any party hereto, either in whole or in part,without prior
written consent of the other parties. Any assignment or purported assignment of this MOU
without the prior written consent will be deemed void and of no force or effect.
11.0 LICENSE AND CERTIFICATIONS
When applicable, all parties verify upon execution of this MOU, that all work performed
pursuant to this MOU will possess a current and valid license/certification in compliance
with any local, State, and Federal laws and will be performed by properly trained and
licensed/certified staff.
12.0 COMPLIANCE,GOVERNING LAW, AND SEVERABILITY
PACT shall comply with all applicable Federal, State, and local laws and regulations. In the
event there is a conflict between the various applicable laws and regulations,the PACT shall
comply with the more restrictive law or regulation. Any legal action related to this MOU
shall be filed only in the Superior Court for the State of California in Riverside, California.
Page 16
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
All parties shall be obligated to attend a mediation session before a neutral third-party
mediator prior to the filing of any legal action.
If any provision in this MOU is held by a court of competent jurisdiction to be invalid, void
or enforceable, the remaining provisions will nevertheless continue in full force without
being impaired or invalidated in any way.
13.0 COMPENSATION
13.1 Maximum Amount:
Maximum allowable costs for FY2019-2020 under this MOU shall not exceed
$2,472,500.00 or as approved by CCPEC for each annual fiscal year's budget. Annual
allocations assigned to each PACT agency are detailed in Exhibit C, incorporated
herein.
13.2 Method, Time and Schedule/Condition of Payments:
Within thirty (30) days of the end of each month in which services were rendered,
each participating PACT agency will prepare and submit to the Probation Principal
Accountant assigned to the program, via email, a reimbursement claim for services
and expenditures performed and incurred during the month. Using the invoice
template, incorporated herein as Exhibit B, claim documentation will include, but is
not limited to, an invoice with an itemized expenditure summary of Salaries&Benefits
and Services & Supplies; and copies of timesheets, pay registers, and vendor invoices
or receipts, as applicable.
Upon review and approval, Probation shall process each claim within fifteen (15)
business days. The corresponding payment voucher will be forwarded to the County
Auditor-Controller's office for processing. Invoices will be held beyond the fifteen (15)
business days when an annual fiscal year realignment budget has not been approved
by the CCPEC and the County Board of Supervisors. Upon approval by both governing
bodies, held invoices will be released to the Auditor-Controller's office for processing.
Each year, estimates for the month ending June 30 should be provided to Probation
by June 20 with the final invoice due July 31 or next available working day.
Page l 7
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
If PACT ceases provision of services for any period,then no payment will apply for that
period. Probation will reimburse PACT for services provided in accordance with the
terms and conditions contained herein.
Additional clarifications on the reimbursement process are provided as part of the
Frequently Asked Questions, incorporated herein as Exhibit D.
13.3 Use of Funds:
PACT agencies shall not use any funds received pursuant to this MOU for any other
program, project, or purpose. PACT shall not use realignment funds to supplant by
claiming reimbursement from Probation for any costs which have been paid by
another source of revenue. PACT agrees that it will not use funds received pursuant
to this MOU, either directly or indirectly, for purposes of obtaining funds under any
other program without prior written approval of Probation. Additional guidelines for
use of funds received pursuant to this MOU are provided in the Funding and
Reimbursement Policy and Guidelines for Regional PAC Teams as developed by the
Association of Riverside County Chiefs of Police and Sheriff(ARCCOPS) in cooperation
with Probation, incorporated herein as Exhibit E. Any revisions by ARCCOPS to the
guidelines will supersede the attached exhibit.
13.4 Disallowance:
In the event PACT receives payment for services pursuant to this MOU which is later
disallowed for nonconformance with the terms and conditions herein by Probation,
PACT shall promptly refund the disallowed amount to Probation upon request, or at
its option, Probation may offset the amount disallowed from any payment due to
PACT under any PACT agreement with Probation.
13.5 Availability of Funding:
Probation's obligation for payment under this MOU is contingent upon the availability
of funds from which payment can be made.
14.0 NOTICES
All notices, claims, correspondence, reports, and/or statements authorized or required by
this MOU shall be addressed for each location as follows:
Page 18
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
Riverside County Probation Department
Fiscal Unit
Administrative Services Manager
P.O. Box 833
Riverside, CA 92502
(951) 955-2983
Post-release Accountability and Compliance Team
Sean Thuilliez, Chief of Police
Beaumont Police Department
660 Orange Avenue
Beaumont, CA 92223
(951) 769-8507
sthuilliezPbeaumontPd.org
All notices shall be deemed effective when they are made in writing, addressed as indicated
above, and deposited in the United States mail. Any notices, correspondence, reports,
and/or statements authorized or required by this MOU addressed in any other fashion will
not be acceptable.
Page 9
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
2.—_11 2-- • ' l - 1 3/it ( Lo Lo
Ron Miller II, Chief Probation Officer Date
Riverside County Probation Department
Page 110
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
Sean Thuilliez, Chief of Police Date
Beaumont Police Department
Page 111
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
t r, -
AA- c(
Charles P. McClendon,City Manager Date
Cathedral City
Page 112
DocuSign Envelope ID 862996AF-OFE6-4223-9030-36C68E121C4C
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents,and the day and year written herein below.
DocuSigned by
t ort. 12/19/2019
�—3F 95FFF2CCD643D
George Johnstone, Chief of Police Date
Corona Police Department
Page I 13
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
(-)J / ))
Chuc Maynard, City Manager Date
City of Desert Hot Springs
Page 114
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
Ee/("2-22-7, /2/////
C. Robert Webb III, Chief of Police Date
Hemet Police Department
/11
Christopher Lopez, City Manager Date
City of Hemet
Page ( 15
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
`1/6(4 ,A4-,e, %— - 2-0 2-e•-9
Mark Scott, City Manager Date
City of Indio
Page 116
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
,,,,K /.2. -1/-1 9
Kim Summers, City Manager Date
City of Murrieta
Page 117
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
VT
City Manager Date
City of Palm Springs
ATTEST:
APPROVED BY CIN COUNCIL
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04-7(0IL 213 Zo
City Clerk 11
APPROVED AS TO FORM:
2ttz
APPROVED BY CITY COUNCIL:
2-23_-2ozo --
Page I 18
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents,and the day and year written herein below.
ear 4410 - Ot 101 tacos)
Lea Deesing, y Manager Date
City of Riversid-41
CERTIeie� + 7-;e`,N-yS
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Attest: Ay ' � I --
• • ;.N J.NICOL
BY: CI Clerk
Chief!,ii �riAl nit, i. re:,t,nre.
Approved as to Form;
By:
Eliot H. Min
Deputy City Attorney
Page 119
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
o / 9
William Pattison, City Mart.ger Date
City of Coachella
Page 120
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
WILL NOT BE PARTICPATING
Grant Yates, City Manager Date
City of Lake Elsinore
Page 21
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
SIGNATURE PAGE
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of Riverside County
Probation Department and the Post-release Accountability and Compliance Team by the
signatures of the duly authorized respective agents, and the day and year written herein below.
LagVIRobert A. • .on, City Manager Date
City of San 1,ci to
Page I 22
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
Exhibit A-Quarterly Financial Summary Report Template
AB 109 Community Corrections Partnership Executive Committee
FY 2019/20 Financial Report-Operating Funds
(Reporting Period Dates)
CCPEC Agency: rDpanmeni Narnei
Dept Number Of applaable)' iBudget unit
Reporting Period(1,2,3,or 4) !Pend a;
ESPEND--TURES
FY MNYY) 0% a Rowing Peeled Dales) (Neat Period Dales) FY(YYIYY)Moraine I Yearend i FJl-Year(On.oln9)
level DescriptiSaranac a Benefit 'on Budget Of1WAGMsget As Emma. Ennui. Varian Estimates
SO b
S.WPros d Ser cgs 0 t 0 s0 SO 0 t0
3 Caner Gimps of 0 0 0 0' i 0
0 =:.ad Assays 0 0 0 0 i : 0
0 0 0i 0
7 Intramd Tmslen 0
it e 0 f 0 0 o p0
0'
Total Expenditures S.I leSO
QFPAIIIRENSAA.REV-ENUE
FY(YYM3 0% • (Reporong Period Dates) ' pont t Period Dales) FY(YYIYY)Year<nd Year..nd i Foil-Year(On-Going)
1 Code Description Wept Of Budget Acaais Enmates Estimates Varian Esamalea
SO S0 so: so So 00 SO
0 0 0
0 0 3 0 0 0
Total Dept.Revenue !g SO SO: Sp S0 f0 10
INET COST 0. SO s0, S0' SO. .
CCPEC Agency' ipepartean Name;
De pi Number(It applicable): isudyet taw NARRATIVE
Reporting Period 11,2.3,or 4) a Penoda.
1. Desoipfon of cadres budget Mika inidud.rq any known or potential problem areas whin the budget and ophons and/or recommendations for addressing these issues
2 Provide a strnmary of AB 109 Whiles parbm)ed during the reporting period Of desired,copies of the roond$y CCPEC reports may be attached).
M
I
i
Reporting Period. (Reporting Pend Dam
Prepared by- Approved by
Date Dar:
Page I 23
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
EXHIBIT B
PACT INVOICE TEMPLATE
(City Logo/Letterhead)
INVOICE:
DATE:
DUE DATE:
Bill to:
RIVERSIDE COUNTY PROBATION DEPARTMENT
FISCAL UNIT ADMIN SVC MGR
PO BOX 833
RIVERSIDE, CA 92502
Invoice Type: PACT Description: (Month) Invoice
Description
Total Price
PACT (City Name) Reimbursement for (Month) Services
1) Salaries and Benefits (Period: MM/DD/YR-MM/DD/YR)
2) Supplies (receipts attached)
Total Due $
Documentation with invoice includes copies of timesheets for billing period and verification of salary and benefits rates charged.Please note,
for confidentiality purpose,original timesheets and any further verification of employees compensation will be on file with the City of(City
Name),Human Resources Department and available to an authorized auditing official for review.
I,the undersigned,hereby certify the above claim submitted for reimburesement are true and correct Realignment expenditures in accordance
with the Memorandum of Understanding(MOU)between the Riverside County Probation Department and the Post-release Accountability and
Compliance Team(PACT).
Signature Title Date
Please remit payment to:
(Provide city information)
Page 174
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
Exhibit C
Distribution of Annual PACT Allocation by City
City of Beaumont $ 178,250.00
Cathedral City $ 230,000.00*
City of Coachella $ 178,250.00
City of Corona $ 178,250.00
City of Corona —(Corporal) $ 178,250.00
City of Desert Hot Springs $ 178,250.00
City of Hemet $ 230,000.00*
City of Indio $ 178,250.00
City of Lake Elsinore $ 178,250.00
City of Murrieta $ 178,250.00
City of Palm Springs $ 178,250.00
City of Riverside $ 230,000.00*
City of San Jacinto $ 178,250.00
FY19/20 Total Annual PACT Allocation $2,472,500.00
*PACT agencies with sergeants assigned to the teams receive $230,000 each. PACT agencies without
sergeants assigned to the teams receive $178,250, as dictated by the approved ARCCOPS memorandum
(exhibit E) revised October 2019.
Page 25
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
Exhibit D
Frequently Asked Questions
1. Year End:
a. What is a year-end estimate claim and what needs to be included?
i. A year-end estimate claim allows Probation to encumber funds for
payment from the current fiscal year into the beginning of the next to
cover expenditures incurred during the month of June and have a record
that the final submittal is pending.
ii. If funds are not encumbered to cover final year-end claims and a claim is
submitted,the reimbursement may be charged against the PACT agency's
allocation for the next fiscal year.
iii. To submit a year-end estimate claim form:
1. Use the Invoice Template (Exhibit B) provided,
2. In the location on the form for listing the month/year of the claim,
please mark as the June Estimate,
3. Based on remaining annual funds and use of funds to date generate
estimated expenditures for the month of June;
4. Attach any advance approvals for services/supply/equipment
purchases, and
5. Submit estimate to Probation no later than June 20 of each year.
b. What if the claim for actual year-end expenditures is not submitted before the
County's year-end submission deadline?
i. If the claim for actual year-end expenditures is not received by the
deadline, Probation will process payment to the PACT agency using the
estimate provided.
ii. When the claim is received (after the deadline), if expenditures exceed the
estimate, Probation will process payment for the difference and the
difference will be paid from any rollover funds. If the expenditures are less
than the estimate,the PACT agency is required to refund the overpayment
back to Probation.
c. What documentation is needed to include major purchases in the year-end
estimate?
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THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
i. To include year-end expenditures that will not complete processing in the
current fiscal year, the submitting PACT agency needs to provide proof of
intent to purchase the major item, such as vehicles.
ii. Proof of intent to purchase can be represented by approval documents
from a City Council, an approved purchase order, an approved requisition,
or a copy of the documents used by the City to encumber funds in their
own fiscal year budget allowing Probation sufficient documentation to
encumber funds to reimburse the submitting PACT agency.
d. What if the estimate is overstated?
i. If funds encumbered funds are remaining after the final year-end
reimbursement claim is submitted (prior to year-end deadline), the funds
will be released for use within Realignment.
2. Staff Substitution for Another PACT Agency
a. What is the process to submit claims when substituting PACT staff by another
police department due to staff shortages?
i. The Police Department providing the staff substitution must bill the PACT
Agency suffering the staff shortage.
ii. The PACT Agency suffering the staff shortage will then submit their
monthly claim to Probation. The claim should include back-up
documentation reflecting invoices and payment to the substituting Police
Department for staff services rendered. Any back-up documentation
provided by the substituting Police Department (such as timesheets)
should be included in the monthly claim.
iii. PACT Agencies cannot bill against another PACT Agency's allocation.
3. Mileage Claims
a. What documentation is required to submit for mileage claims?
i. A mileage log reflecting record of what miles are used for PACT specific
duties is sufficient back-up for a mileage claim.
b. What if a vehicle is 100% PACT?
i. Fuel reimbursement statements reflecting the vehicle's mileage use over
the course of the fiscal year is sufficient back-up for mileage
reimbursement.
Page 127
THE COUNTY OF RIVERSIDE,ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
4. Staff Time
a. Can vacation, sick, and compensation time earned be paid?
i. Yes, vacation, sick, and compensation time earned while performing PACT
duties can be paid.
ii. Detailed tracking of when the time is earned and when it is paid will need
to be provided as back-up to the claim. The tracking is necessary to ensure
no duplication of payment is requested (i.e. reimbursement for
compensation time on one pay period and on the next pay period
requesting reimbursement for time-off using those same backed
compensation time hours). A tracking sheet can be provided upon request.
iii. PACT Agencies that allow their officers to 'sell back' their compensation
time at the end of the year can claim those hours as part of their
reimbursement. Detailed tracking reflecting that the compensation time
is earned while performing PACT duties must be submitted as back-up.
b. Our police department uses electronic timesheets. Is a report from the timesheet
system acceptable back-up?
i. Yes, a report from the timesheet system is acceptable as long as it reflects
when the employee approved their timesheet and when the supervisors
counter-approved their timesheets.
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THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
Exhibit E
11_11-1 111
itlititgitiMPAStEt
** * * Association of Rrvers,de County Chiefs of police and Sher;ff
FUNDING AND REIMBURSEMENT POLICY AND GUIDELINES
FOR REGIONAL P.A.C.TEAMS
Rev. 10/2019
I. PURPOSE: The purpose of this policy is to set forth standardized procedures for oversight and
funding of personal assigned to Regional PAC Teams.
II. ORGANIZATION: Each regional PAC Team will establish a governing board including on command-
level representative from each participating agency.
A. The regional governing board will provide operational and financial support and oversight
to the regional team.
B. The regional board may also determine when a financial need merits a request for
additional funding to one of the funding entities (CCPEC or ARCCOPS).
III. MEMERSHIP: PAC Team membership is open to all law enforcement agencies who are members of
ARCCOPS.The voting membership of ARCCOPS shall determine which agencies will receive funding.
A. Agencies interested in participating and receiving reimbursement shall submit a request to
the ARCCOPS voting membership.
1. ARCCOPS will determine agency participation and reimbursement as requested
base on available funding and regional needs.
IV. FUNDING & REIMBURSEMENT: Funding for PACT personal is provided through the Community
Corrections Partnership Executive Committee (CCPEC) and the Riverside County allocation of AB-
109 mitigation grant(Cal Chief's).
A. Participating PAC Team agencies may submit for reimbursement for direct costs associated
with deploying personnel dedicated to the PACT Team.
B. Reimbursement will be limited to the following:
Page I 29
THE COUNTY OF RIVERSIDE, ON BEHALF OF ITS
PROBATION DEPARTMENT AND
POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAM
FOR PUBLIC SAFETY REALIGNMENT
MEMORANDUM OF UNDERSTANDING
1. Actual cost of all salary,benefits,paid leave and overtime paid to agency employees
for work while assigned and working for a PAC Team.
2. Mileage (at the published IRS rate) for miles traveled using an agency vehicle for
travel to, from and during PAC Team activities.
C. Total reimbursement shall not exceed $178,250 per fiscal year for each police officer,
detective or corporal assigned; and $230,000 per fiscal year for each sergeant assigned to
supervise a PAC Team.
D. Participating agencies shall submit detailed expenditure claims on a monthly basis to the
appropriate funding entity(CCPEC via County Probation or ARCCOPS via city of Corona).
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