HomeMy WebLinkAboutContract 1856 ewc(2
2020 CENSUS FUNDING AGREEMENT
Between
The County of Riverside
And
City of Cathedral City
(Contract #: 2020Census-03)
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RECITALS
IT IS HEREBY AGREED AS FOLLOWS:
WHEREAS, The County of Riverside, hereafter referred to as "County," desires to conduct Census outreach
activities; and
WHEREAS,County has been allocated funds by California Complete Count Census 2020 to provide such services;
and
WHEREAS, County finds City of Cathedral City, hereafter referred to as "Contractor," qualified to provide Census
outreach activities; and
WHEREAS, County desires that such services be provided by Contractor and Contractor agrees to perform these
services as set forth below; and
NOW THEREFORE, County and Contractor mutually agree to the following terms and conditions:
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TABLE OF CONTENTS
I. DEFINITIONS 4
II. PURPOSE 5
III. BACKGROUND 6
IV. CONTRACTOR SERVICE RESPONSIBILITIES 6
V. CONTRACTOR GENERAL RESPONSIBILITIES 7
VI. COUNTY RESPONSIBILITIES 15
VII. FISCAL PROVISIONS 16
VIII. RIGHT TO MONITOR AND AUDIT 16
IX. CORRECTION OF PERFORMANCE DEFICIENCIES 17
X. TERM 18
XI. EARLY TERMINATION 18
XII. GENERAL PROVISIONS 18
XIII. CONCLUSION 21
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DEFINITIONS
A. California Complete Count Committee (CCC) —The committee is an advisory panel that helps to
develop, recommend, and assist in the administration of a Census outreach strategy to encourage
full participation in the 2020 Census.
B. Census Bureau — An agency within the U.S. Department of Commerce and the preeminent
statistical collection and dissemination agency in the United States. The Census Bureau conducts
approximately 200 different annual surveys in addition to the decennial census of the U.S.
population and publishes a wide variety of statistical data about people, housing, and the
economy of the nation.
C. Census Champion — A trusted messenger who is recommended by a local community
organization, institution, or agency involved in Census outreach. Selected volunteers are required
to complete Census 2020 training and participate in meetings or webinars to be equipped to
disseminate accurate and up-to-date information to community members, collect pledge cards,
aid peers in filling out the Census form, and serve as Census spokespersons.
D. Get Out The Count (GOTC) — Collaborative organizing campaign featuring the nonprofit and
public sectors, community based organizations and other partners to educate communities about
the importance of and to maximize participation in Census 2020.
E. Hard To Count (HTC) — Groups or populations who historically have not responded well to the
decennial Census questionnaire, or are expected to be undercounted, hard to locate/reach or
persuade for purposes of Census 2020 completion. HTC populations include, but are not limited
to:
• Racial/Ethnic minorities;
• Immigrants and Refugees;
• People with disabilities;
• Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQIA+);
• Seniors/Older Adults;
• Children Ages 0 — 5;
• Veterans;
• Areas with low broadband subscription rates and limited or no internet access;
• Households with low income or limited English proficiency;
• Farm-workers and rural residents;
• Renters; and
• Those who are homeless or have unstable/nontraditional housing.
F. Household (HH) —A person or group of people who occupy a housing unit as their usual place of
residence.
G. Inland Empire Complete Count Committee(IECCC)—The IECCC seeks to coordinate efforts and
link services to streamline the work of various stakeholders and meet the County's 2020 Census
goals. Stakeholders encompass the public, non-profit and for-profit sectors from both San
Bernardino and Riverside counties, include organizations that represent each state's identified
HTC communities, and are considered trusted messengers. The goal of the IECCC is to increase
the HTC population response rate in the Inland Empire via information sharing, education
outreach, and coordination of work to avoid duplication.
H. Limited English Proficiency (LEP) — Individuals who do not speak English as their primary
language and who have a limited ability to read, speak, write, or understand English can be
considered limited English proficient. These individuals may be entitled to language assistance
with respect to a particular type or service, benefit, or encounter. Executive Order 13166 states
that people who are LEP should have meaningful access to federally conducted and federally
funded programs and activities.
Outreach Plan — The Contractors' plan describing how and when outreach activities will be
provided for the 2020 Census.
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J. Pledge Card —Written commitments collected by trusted messengers in their communities which
allow residents to opt into future communications through mail, phone, texts, or email. All
residents who have opted into future communications will receive two (2) contacts, one before
self-reporting begins and one during the months of March and April 2020 while the Census is live.
Pledge card drives will begin in July 2019 with a concentrated push and continue until February,
2020.
K. Privacy Act — The Privacy Act of 1974 requires that each federal agency advise respondents of
their rights. Specifically, each respondent must know under which law the information is being
collected, how the information will be used, whether he or she must answer the questions, and
the consequences of not answering.
L. Questionnaire Assistance Center (QAC) — A staffed, physical location where the public can get
information about the Census in their native language. These locations also provide online and/or
phone access to complete the questionnaire and can be established at a public venue such as a
library, school, or post office. QACs rely on staff or volunteers to answer questions related to
completing the Census Questionnaire
M. Questionnaire Action Kiosk (QAK) — An unstaffed, physical location where the public can get
information about the Census in their native language. These locations provide online and/or
phone access to complete the questionnaire.
N. Self-Response —When a household completes and returns the Census questionnaire in a timely
manner via internet, mail, or phone, directly to the Census Bureau without requiring a Census
worker to visit in person to obtain a response. Self-response will be available online from March
12, 2020 through April 30, 2020.
O. Statewide Outreach and Rapid Deployment (SwORD) — An interactive mapping portal to foster
data sharing, coordination and collaboration to help identify language gaps and redundancies.
SwORD will be utilized to identify and locate hard-to-count populations and the languages that
need to be covered in the region and enable partners to upload data and information to identify
where outreach occurred. Partners will be able to see where gaps in services exist locally and
regionally, as well as resources such as libraries, community centers, and businesses.
P. Title 13 (US Code) — The collection of laws under which the Census Bureau operates. This law
guarantees the confidentiality of Census information and establishes penalties for disclosing this
information. It also provides the authorization for conducting Census in Puerto Rico and the Island
Areas.
Q. Trusted Messengers — An individual who is well-integrated in his or her community and has a
history of volunteering there. These individuals communicate clearly and persuasively within their
institutions and circles of influence and are able to bring others on board to commit to completion
of Census 2020 goals.
II. PURPOSE
Large portions of Riverside County have historically been hard to count or are anticipated to be less likely
to respond due to the current political climate. In order to ensure a thorough count of all residents in
Census 2020, the County strives to work with trusted community partners to educate, motivate, and
activate residents in participating in the Census. The County will collaborate with cities and local
community-based organizations to inform the general public of the importance of completing the Census
questionnaire. Critical to this goal is to avoid duplication, identify outreach gaps and fill them accordingly.
Contractor will implement outreach to encourage full participation and avoid an undercount as stated in
the Governor's Executive Order B-49-18. The County's vision is to ensure that HTC communities and
populations in the County are accurately counted in the 2020 Census, thereby achieving the highest self-
response rate possible for California.
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III. BACKGROUND
The U.S. Constitution requires the federal government to count all people residing in the United States
through a national Census every ten (10) years, to ensure equal representation and fair allocation of
government resources. The next National Census Day is April 1, 2020. The results of the Census serve
to assist in important community decisions like where to build homes, parks, schools, and roads and
where to offer health, childcare, and transportation services. Businesses also rely on Census data to
determine where to open facilities, what products to develop, and how to market their services.
California has historically been the hardest-to-count state in the nation. In 2016, about 75% of all
Californians belonged to one or more groups that tend to be undercounted. The County of Riverside is
home to many of these hard to count groups. Approximately 22% (or 529,309 people) of Census tracts
in the County are likely to be very hard to count, according to Census Bureau estimates that draw on
demographic characteristics and historical trends.
• 21.8 % of residents are foreign born;
• 40.2 % speak a language other than English at home;
• 6.6 % of children are under 5 years old;
• 7.7 % of persons have a disability; and
• 12.9 % of residents are at or below the poverty rate.
The County will not only face challenges from HTC populations that are least likely to respond to the
Census but also from a growing distrust in government, including the following challenges: the concern
over whether a citizenship question may be reinstated might discourage immigrants who are facing an
uncertain climate; an online survey that has security challenges and poses barriers for vulnerable
communities and populations without digital access and computer literacy; and concerns about what the
Census data will be used for and whether it will remain confidential.
Undercounting the population could have significant and negative impacts not only for Riverside County,
but the State of California in terms of federal funding for critical community programs, representation at
all levels of government, and data used for decision-making across sectors. If segments of the County
are not counted in 2020,their voices may not be fully considered when making important budget, program
and policy decisions.
In July 2018,the County began collaborating with San Bernardino County, University of California (UCR),
the non-profit sector, and other stakeholders to begin 2020 Census activities and create a strong,
community based Complete Count Committee. Self-response will be available online from March 12,
2020 through April 30, 2020. Beginning in May, the Census Bureau will begin sending enumerators out
door-to-door to count people who did not self-respond.
IV. CONTRACTOR SERVICE RESPONSIBILITIES
A. Contractor's responsibilities include, but are not limited to, the following:
1. Updating SwORD in a timely manner to identify activities completed in HTC areas such
as:
a. Name of event,
b. Type of event (e.g., QACs, meeting, public event, hiring event, etc.),
c. Type of activity (e.g., email or text contact, distribution of pledge cards, etc.),
d. Local Media outreach (e.g., ethnic radio/television spots, culturally and
linguistically appropriate flyers, local ethnic newspapers/flyers, etc.), and
e. Result of event;
2. Collaborating with County partners and organizations to direct residents to QAC/QAK
locations;
3. Being culturally and linguistically competent and responsive to a rapidly changing climate;
4. Providing outreach activities that are not duplicated;
5. Identifying demographic and geographic service gaps; and
6. Using a grassroots approach that is community-based and led.
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B. Contractor must complete background checks on all employees working on 2020 Census
activities.
C. Monitoring methods may include, but are not limited to:
1. Review of reports drawn from SwORD and other reporting databases; and
2. Review of monthly reports (Attachment A)from Contractor;
D. An Outreach Plan must be submitted to the County within thirty (30) days of contract execution.
The County Census Representative will review and approve the submitted Outreach Plan prior to
initiation of outreach activities. Other outreach activities not described in Contractor's Outreach
Plan may be approved by the County Census Representative.
E. If the Contractor decides to host a Questionnaire Assistance Center or Kiosk (QAC/QAK), the
Contractor shall adhere to the requirements outlined by the State within the QAC/QAK Guide for
Contracted Outreach Partners, which shall be provided to Contractor by the County Census
Representative following execution of the Contract.
V. CONTRACTOR GENERAL RESPONSIBILITIES
A. In the performance of this Contract, Contractor, its agents and employees, shall act in an
independent capacity and not as officers, employees, or agents of the County of Riverside.
Contractor agrees to comply with the applicable federal suspension and debarment regulations.
By signing this Contract, Contractor certifies that:
1. Neither it nor any principal is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any
federal department or agency;
2. It has not within a three-year period preceding this Contract been convicted of or had a
judgment rendered against it for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public transaction or contract under a
public transaction; or a violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification, or destruction or records, making false
statements, or receiving stolen property;
3. Is not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or local) with commission of any of the offenses enumerated in
Paragraph (A)(2) herein; and
4. Has not within a three-year period preceding this Contract had one (1) or more public
transactions (Federal, State or local)terminated for cause or default.
B. Contractor shall not be identified as suspended or debarred on the federal System for Award
Management's (SAM) excluded list (https://www.sam.gov). If at any time during the term of this
Contract, the County determines Contractor is identified as either suspended or debarred on the
SAM, Contractor shall be considered in material breach of this Contract, and the County may
proceed under the Correction of Performance Deficiencies in Section IX of this Contract, including
immediate termination of this Contract. If Contractor becomes aware, at any point during the term
of this Contract, that it is identified as suspended or debarred on the SAM excluded list, Contractor
must immediately inform County. Such inclusion will be considered a material breach of the
Contract and be sufficient grounds for immediate termination.
C. Without the prior written consent of the Chief Executive Officer(CEO)of the County, this Contract
is not assignable by Contractor either in whole or in part.
D. This is not an exclusive Contract. The County reserves the right to enter into a contract with other
Contractors for the same or similar services. The County does not guarantee or represent that
the Contractor will be permitted to perform any minimum amount of work, or receive
compensation, under the terms of this Contract.
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E. Contractor agrees to provide or has already provided information on former County of Riverside
administrative officials (as defined below) who are employed by or represent Contractor. The
information provided includes a list of former County administrative officials who terminated
County employment within the last five (5) years and who are now officers, principals, partners,
associates or members of the business. The information also includes the employment with or
representation of Contractor. For purposes of this provision, "County Administrative Official" is
defined as a member of the Board of Supervisors or such member's staff, Chief Executive Officer
of the County or member of such officer's staff, County department or group head, assistant
department or group head, or any employee in the Exempt Group, Management Unit or Safety
Management Unit.
F. If during the course of the administration of this Contract, the County determines that the
Contractor has made a material misstatement or misrepresentation or that materially inaccurate
information has been provided to the County, this Contract may be immediately terminated. If
this Contract is terminated according to this provision, the County is entitled to pursue any
available legal remedies.
G. Failure by a party to insist upon the strict performance of any of the provisions of this Contract by
the other party, or the failure by a party to exercise its rights upon the default of the other party,
shall not constitute a waiver of such party's right to insist and demand strict compliance by the
other party with the terms of this Contract thereafter.
H. Contractor agrees not to enter into any subcontracts for work contemplated under this Contract
without first obtaining written approval from the CEO's County Census Representative. The
County may withhold such consent in its sole discretion.
At County's request, Contractor shall provide information regarding the subcontractor's
qualifications and a listing of a subcontractor's key personnel including, if requested by the
County, resumes of proposed subcontractor personnel. Contractor shall remain directly
responsible to County for its subcontractors and shall indemnify County for the actions or
omissions of its subcontractors under the terms and conditions specified in Paragraph Z of this
Section V. All approved subcontractors shall be subject to the provision of this Contract applicable
to Contractor Personnel, including removal pursuant to Paragraphs U and V of this Section V.
For any subcontractor, Contractor shall:
1. Be responsible for subcontractor compliance with the Contract and the subcontract terms
and conditions; and
2. Ensure that the subcontractor follows County's reporting formats and procedures as
specified by County.
Contractor shall maintain all records and books pertaining to the delivery of services under this
Contract and demonstrate accountability for contract performance. Said records shall be kept
and maintained within the County of Riverside. County shall have the right upon reasonable
notice and at reasonable hours of business to examine and inspect such records and books.
All records relating to the Contractor's personnel, contractors, subcontractors, service/scope of
work and expenses pertaining to this Contract shall be kept in generally acceptable accounting
format. Records should include, but are not limited to, monthly summary sheets, sign-in sheets,
and other primary source documents. Fiscal records shall be kept in accordance with Generally
Accepted Accounting Principles and must account for all funds, tangible assets, revenue and
expenditures. Fiscal records must also comply with the appropriate Code of Federal Regulations
(CFR) that state the administrative requirements, cost principles and other standards for
accountancy. Please refer to http://www.ecfr.gov/cgi-bin/text-
idx?tpl=/ecfrbrowse/Title02/2cfr200 main 02.tpl for further information.
All records shall be complete and current and comply with all contract requirements. Failure to
maintain acceptable records per the preceding requirements shall be considered grounds for
withholding of payments for billings submitted and for termination of the Contract.
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J. Contractor shall notify County in writing of any change in mailing address and/or physical location
within ten (10) days of the change and shall immediately notify County of changes in telephone
or fax numbers.
K. Contractor shall notify County of any continuing vacancies and any positions that become vacant
during the term of this Contract that will result in reduction of services to be provided under this
Contract. Upon notice of vacancies, the Contractor shall apprise County of the steps being taken
to provide the services and to fill the position as expeditiously as possible. Vacancies and
associated problems shall be reported to County on each periodically required report for the
duration of said vacancies and/or problems.
L. Contractor shall designate an individual to serve as the primary point of contact for the Contract.
Contractor shall notify the County when the primary contact will be unavailable/out of the office
for one (1) or more workdays. Contractor or designee must respond to County inquiries within
two (2) County business days. Contractor shall not change the primary contact without written
notice to the County. Contractor will also designate a back-up point of contact in the event the
primary contact is not available.
Contractor's Primary Point of Contact:
City of Cathedral City
Attn: Charlie McClendon, City Manager
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
(760) 770-0372
CMcClendoncathedralcity.qov
cni
M. Contractor shall repair, or cause to be repaired, at its own cost, all damage to County property,
vehicles, facilities, buildings or grounds caused by the willful or negligent acts of Contractor or
employees or agents of the Contractor. Contractor shall also be responsible for damage caused
by his/her staff to personal property of County employees. Such repairs shall be made
immediately after Contractor becomes aware of such damage, but in no event later than thirty
(30) days after the occurrence.
If the Contractor fails to make timely repairs, the County may make any necessary repairs. For
such repairs, the Contractor shall repay all costs incurred by the County, by cash payment upon
demand or County may deduct such costs from any amounts due to the Contractor from the
County, as determined at County's sole discretion.
N. Contractor shall notify the County of all upcoming meetings of the Board of Directors or other
governing party and shall keep the County apprised of any and all actions taken by its Board of
Directors which may impact on the Contract. Board of Directors' minutes shall be submitted to
the County upon request. Further, a County representative shall have the option of attending
Board meetings during the term of this Contract.
0. Contractor shall protect from unauthorized use or disclosure names and other identifying
information concerning persons receiving services pursuant to this Contract, except for statistical
information not identifying any participant. The Contractor shall not use or disclose any identifying
information for any other purpose other than carrying out the Contractor's obligations under this
Contract, except as may be otherwise required by law. This provision will remain in force even
after the termination of the Contract.
P. Contractor shall hold as confidential and use reasonable care to prevent unauthorized access by,
storage, disclosure, publication, dissemination to and/or use by third parties of, confidential
information that is either: (1) provided by the County to Contractor or an agent of Contractor or
otherwise made available to Contractor or Contractor's agent in connection with this Contract; or,
(2) acquired, obtained, or learned by Contractor or an agent of Contractor in the performance of
this Contract. For purposes of this provision, confidential information means any data, files,
software, information or materials in oral, electronic, tangible or intangible form and however
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stored, compiled or memorialized and includes, but is not limited to: technology infrastructure,
architecture, financial data, trade secrets, equipment specifications, user lists, passwords,
research data, and technology data.
Q. Contractor shall obtain from the Department of Justice (DOJ) records of all convictions involving
any sex crimes, drug crimes, or crimes of violence of a person who is offered employment or
volunteers for all positions in which he or she would have contact with a minor,the aged, the blind,
the disabled or a domestic violence client, as provided for in Penal Code section 11105.3 prior to
providing any services. This includes licensed personnel who are not able to provide
documentation of prior DOJ clearance. A copy of a Driver's License issued by the State of
California, which requires a DOJ clearance, is sufficient proof. The County must be immediately
notified of any records showing a conviction. The County may instruct Contractor to take action
to deny/terminate employment or terminate internship and/or volunteer services where the
records show the person is unsuitable for employment, internship, or volunteer services.
R. Contractor shall notify the County of any staff member, paid intern or volunteer who has been
convicted of any crime of violence or of any sexual crime. Contractor shall investigate all incidents
where an applicant, employee, intern or volunteer has been arrested and/or convicted for any
crime listed in Penal Code Section 11105.3 and shall notify the County. In the County's discretion,
the County may instruct Contractor to either deny/terminate employment or terminate internship
and/or volunteer services.
Contractor shall immediately notify the County concerning the arrest and/or conviction, for other
than minor traffic offenses, of any paid employee, agent, consultant, intern, or volunteer staff,
when such information becomes known to Contractor.
S. In recognition of individual rights to work in a safe, healthful and productive workplace, as a
material condition of this Contract, Contractor agrees that the Contractor and the Contractor's
employees, while performing service for the County, on County property, or while using County
equipment:
1. Shall not be in any way impaired because of being under the influence of alcohol or an
illegal or controlled substance.
2. Shall not possess an open container of alcohol or consume alcohol or possess or be under
the influence of an illegal or controlled substance.
3. Shall not sell, offer, or provide alcohol or an illegal or controlled substance to another
person, except where Contractor or Contractor's employee who, as part of the
performance of normal job duties and responsibilities, prescribes or administers medically
prescribed drugs.
Contractor shall inform all employees that are performing service for the County on County
property, or using County equipment, of the County's objective of a safe, healthful and productive
work place and the prohibition of drug or alcohol use or impairment from same while performing
such service for the County.
The County may terminate for default or breach of this Contract and any other Contract the
Contractor has with the County, if the Contractor or Contractor's employees are determined by
the County not to be in compliance with above.
T. Contractor shall make every reasonable effort to prevent employees, consultants or members of
its governing bodies from using their positions for purposes that are or give the appearance of
being motivated by a desire for private gain for themselves or others, such as those with whom
they have family, business, or other ties. In the event County determines a conflict of interest
exists, any increase in costs associated with the conflict of interest may be disallowed by County
and such conflict may constitute grounds for termination of the Contract. This provision shall not
be construed to prohibit employment of persons with whom Contractor's officers, agents, or
employees have family, business or other ties so long as the employment of such persons does
not result in increased costs over those associated with the employment of any other equally
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qualified applicants and such persons have successfully competed for employment with other
applicants on a merit basis.
U. Contractor shall adhere to the County's Travel Board Policy (D-1) when travel is pursuant to this
Contract and for which reimbursement is sought from the County. In addition, Contractor is
encouraged to utilize local transportation services, including but not limited to, the Ontario
International Airport.
V. Contractor agrees to and shall comply with the following indemnification and insurance
requirements:
1. Indemnification — Contractor agrees to indemnify, defend (with counsel reasonably
approved by County) and hold harmless the County and its Agencies, Districts, Special
Districts and Departments, their respective directors, officers, Board of Supervisors,
elected and appointed officials, employees, agents and representatives (individually and
collectively hereinafter referred to as Indemnitees) from any liability, action, claim or
damage whatsoever, based or asserted upon any services of Contractor, its officers,
employees, subcontractors, agents or representatives arising out of or in any way relating
to this Agreement, including but not limited to property damage, bodily injury, or death or
any other element of any kind or nature.
Contractor shall defend, at its sole expense, all costs and fees including, but not limited,
to attorney fees, cost of investigation,defense and settlements or awards,the Indemnitees
in any claim or action based upon such alleged acts or omissions.
With respect to any action or claim subject to indemnification herein by Contractor,
Contractor shall, at their sole cost, have the right to use counsel of their own choice and
shall have the right to adjust, settle, or compromise any such action or claim without the
prior consent of County; provided, however, that any such adjustment, settlement or
compromise in no manner whatsoever limits or circumscribes Contractor's
indemnification to Indemnitees as set forth herein.
Contractor's obligation hereunder shall be satisfied when Contractor has provided to
County the appropriate form of dismissal relieving County from any liability for the action
or claim involved.
The specified insurance limits required in this Agreement shall in no way limit or
circumscribe Contractor's obligations to indemnify and hold harmless the Indemnitees
herein from third party claims.
In the event there is conflict between this clause and California Civil Code Section 2782,
this clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall
not relieve the Contractor from indemnifying the Indemnitees to the fullest extent allowed
by law.
2. Additional Insured — All policies, except for the Workers' Compensation, Errors and
Omissions and Professional Liability policies, shall contain endorsements naming the
County and its officers, employees, agents and volunteers as additional insureds with
respect to liabilities arising out of the performance of services hereunder. The additional
insured endorsements shall not limit the scope of coverage for the County to vicarious
liability but shall allow coverage for the County to the full extent provided by the policy.
Such additional insured coverage shall be at least as broad as Additional Insured (Form
B) endorsement form ISO, CG 2010.1185.
3. Waiver of Subrogation Rights — The Contractor shall require the carriers of required
coverages to waive all rights of subrogation against the County, its officers, employees,
agents, volunteers, contractors and subcontractors. All general or auto liability insurance
coverage provided shall not prohibit the Contractor and Contractor's employees or agents
from waiving the right of subrogation prior to a loss or claim. The Contractor hereby waives
all rights of subrogation against the County.
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4. Primary and Non-Contributory — All policies required herein are to be primary and non-
contributory with any insurance or self-insurance programs carried or administered by the
County.
5. Severability of Interests—The Contractor agrees to ensure that coverage provided to meet
these requirements is applicable separately to each insured and there will be no cross
liability exclusions that preclude coverage for suits between the Contractor and the County
or between the County and any other insured or additional insured under the policy.
6. Proof of Coverage —The Contractor shall furnish Certificates of Insurance to the County
Department administering the Contract evidencing the insurance coverage, including
endorsements, as required, prior to the commencement of performance of services
hereunder, which certificates shall provide that such insurance shall not be terminated or
expire without thirty (30) days written notice to the Department, and Contractor shall
maintain such insurance from the time Contractor commences performance of services
hereunder until the completion of such services. Within fifteen (15) days of the
commencement of this Contract, the Contractor shall furnish a copy of the Declaration
page for all applicable policies and will provide complete certified copies of the policies
and endorsements immediately upon request.
7. Acceptability of Insurance Carrier — Unless otherwise approved by Risk Management,
insurance shall be written by insurers authorized to do business in the State of California
and with a minimum "Best" Insurance Guide rating of"A-VII".
8. Deductibles and Self-Insured Retention — Any and all deductibles or self-insured
retentions in excess of$10,000 shall be declared to Risk Management.
9. Failure to Procure Coverage— In the event that any policy of insurance required under this
Contract does not comply with the requirements, is not procured, or is canceled and not
replaced, the County has the right but not the obligation or duty to cancel the Contract or
obtain insurance if it deems necessary and any premiums paid by the County will be
promptly reimbursed by the Contractor or County payments to the Contractor will be
reduced to pay for County purchased insurance.
10. Insurance Review— Insurance requirements are subject to periodic review by the County.
The Director of Risk Management or designee is authorized, but not required, to reduce,
waive or suspend any insurance requirements whenever Risk Management determines
that any of the required insurance is not available, is unreasonably priced, or is not needed
to protect the interests of the County. In addition, if the Department of Risk Management
determines that heretofore unreasonably priced or unavailable types of insurance
coverage or coverage limits become reasonably priced or available, the Director of Risk
Management or designee is authorized, but not required, to change the above insurance
requirements to require additional types of insurance coverage or higher coverage limits,
provided that any such change is reasonable in light of past claims against the County,
inflation, or any other item reasonably related to the County's risk.
Any change requiring additional types of insurance coverage or higher coverage limits
must be made by a written amendment to this Contract. Contractor agrees to execute any
such amendment within thirty (30) days of receipt.
Any failure, actual or alleged, on the part of the County to monitor or enforce compliance
with any of the insurance and indemnification requirements will not be deemed as a waiver
of any rights on the part of the County.
11. The Contractor agrees to provide insurance set forth in accordance with the requirements
herein. If the Contractor uses existing coverage to comply with these requirements and
that coverage does not meet the specified requirements, the Contractor agrees to amend,
supplement or endorse the existing coverage to meet the specified requirements. The
type(s) of insurance required is determined by the scope of the contract services.
Page 12 of 21
Contractor shall pass down the insurance obligations contained herein to all tiers of
subcontractors working under this Contract.
Without in anyway affecting the indemnity herein provided and in addition thereto, the
Contractor shall secure and maintain throughout the contract term the following types of
insurance with limits as shown:
a. Workers' Compensation — If Contractor has employees as defined by the State of
California they shall procure and maintain Workers' Compensation Insurance, in
full compliance with the Workers' Compensation and Occupational Disease Laws
of all authorities having jurisdiction over the Property. Such policy shall include
Employer's Liability (Coverage B) and Occupational Disease coverage, with limits
not less than One Million Dollars ($1,000,000) per person, per occurrence. Policy
shall provide a Waiver of Subrogation in favor of the County.
b. Commercial General Liability Insurance —Procure and maintain comprehensive
general liability insurance coverage that shall protect County from claims for
damages for personal injury, including, but not limited to, accidental and wrongful
death, as well as from claims for property damage, which may arise from County's
use of the Property or the performance of its obligations hereunder, whether such
use or performance be by County, by any subcontractor, or by anyone employed
directly or indirectly by either of them. Policy shall also include fire and extended
coverage on the improvements, alterations and fixtures to be constructed and
installed upon the Property in an amount not less than the full replacement value
of such improvements, alterations and fixtures. Such insurance shall name County
as an additional insured with respect to this Agreement and the obligations of
County hereunder. Such insurance shall provide for limits of not less than One
Million Dollars ($1,000,000) per occurrence. If such insurance contains a general
aggregate limit, it shall apply separately to this agreement or be no less than two
(2)times the occurrence limit.
c. Vehicle Liability Insurance — If vehicles or mobile equipment are used in the
performance of the obligations under this Agreement, then Contractor shall
maintain liability insurance for all owned, non-owned or hired vehicles so used in
an amount not less than $1,000,000 per occurrence combined single limit. If such
insurance contains a general aggregate limit, it shall apply separately to this
agreement or be no less than two (2)times the occurrence limit. Policy shall name
the County as Additional Insureds.
d. General Insurance Provisions —All lines
i. Any insurance carrier providing insurance coverage hereunder shall be
admitted to the State of California and have an A M BEST rating of not less than
A: VIII (A:8) unless such requirements are waived, in writing, by the County Risk
Manager. If the County's Risk Manager waives a requirement for a particular
insurer such waiver is only valid for that specific insurer and only for one policy
term .
ii. The insurance requirements contained in this Agreement may be met with a
program(s)of self-insurance. Contractor must declare its insurance self-insured
retention for each coverage required herein. If any such self-insured retention
exceeds $500,000 per occurrence each such retention shall have the prior
written consent of the County Risk Manager before the commencement of
operations under this Agreement. Upon notification of self-insured retention
unacceptable to the County, and at the election of the County's Risk Manager,
Contractor's carriers shall either; 1) reduce or eliminate such self-insured
retention as respects this Agreement with the County, or 2) procure a bond
which guarantees payment of losses and related investigations, claims
administration, and defense costs and expenses
Page 13 of 21
iii. Contractor shall cause Contractor 's insurance carrier(s) to furnish the County
of Riverside with a properly executed Certificate(s) of Insurance and copies of
Endorsements effecting coverage as required herein. Further, said
Certificate(s) and policies of insurance shall contain the covenant of the
insurance carrier(s) that a minimum of thirty (30) days written notice shall be
given to the County of Riverside prior to any material modification, cancellation,
expiration or reduction in coverage of such insurance. If Contractor insurance
carrier(s) policies does not meet the minimum notice requirement found herein,
Contractor shall cause Contractor 's insurance carrier(s) to furnish a 30-day
Notice of Cancellation Endorsement.
iv. In the event of a material modification, cancellation, expiration, or reduction in
coverage, this Agreement shall terminate forthwith, unless the County of
Riverside receives, prior to such effective date, another properly executed
Certificate of Insurance and copies of endorsements evidencing coverage's set
forth herein and the insurance required herein is in full force and effect. County
shall not commence operations until the County has been furnished
Certificate(s) of Insurance and copies of endorsements. An individual
authorized by the insurance carrier to do so on its behalf shall sign the original
endorsements for each policy and the Certificate of Insurance.
v. It is understood and agreed to by the parties hereto that the Contractor's
insurance shall be construed as primary insurance, and the County's insurance
and/or deductibles and/or self-insured retention's or self-insured programs shall
not be construed as contributory.
vi. County reserves the right to require that Contractor adjust the monetary limits
of insurance coverage as required in this Paragraph 12 herein every fifth (5th)
year during the term of this Agreement or any extension thereof, subject to
ninety (90) days written notice to County of such adjustment, in the event that
County reasonably determines that the then existing monetary limits of
insurance coverage are no longer consistent with those monetary limits of
insurance coverage generally prevailing in the Riverside County area for
facilities comparable to the Property; provided, however, that any adjustment
shall not increase the monetary limits of insurance coverage for the preceding
five (5) years in excess of fifty percent (50%) thereof.
vii. Contractor shall pass down the insurance obligations contained herein to all
tiers of subcontractors working under this Agreement.
viii. Contractor agrees to notify County of any claim by a third party or any incident
or event that may give rise to a claim arising from the performance of this
Agreement.
W. Contractor shall comply with all applicable laws, statutes, ordinances, administrative orders, rules
or regulations relating to its duties, obligations and performance under the terms of the Contract
and shall procure all licenses and pay all fees and other charges required thereby. Contractor
shall maintain all required licenses during the term of this Contract. Failure to comply with the
provisions of this section may result in immediate termination of this Contract.
X. Contractor shall comply with all applicable local health and safety clearances, including fire
clearances, for each site where services are provided under the terms of this Contract.
Y. Contractor agrees to and shall comply with the County's Equal Employment Opportunity Program,
Employment Discrimination, and Civil Rights Compliance requirements:
1. Equal Employment Opportunity Program — The Contractor agrees to comply with the
provisions of the Equal Employment Opportunity Program of the County of Riverside and
all rules and regulations adopted pursuant thereto: Executive Orders 11246, as amended
by Executive Order 11375, 11625, 12138, 12432, 12250; Title VII of the Civil Rights Act
Page 14 of 21
of 1964; Division 21 of the California Department of Social Services Manual of Policies
and Procedures; California Welfare and Institutions Code section 10000), the California
Fair Employment and Housing Act; and other applicable federal, state, and County laws,
regulations and policies relating to equal employment or social services to welfare
recipients, including laws and regulations hereafter enacted.
2. Employment Discrimination — During the term of the Contract, Contractor shall not
discriminate against any employee or applicant for employment or service recipient
because of race, religious creed, color, national origin, ancestry, physical disability, mental
disability, medical condition, genetic information, marital status, sex, gender, gender
identity, gender expression, sexual orientation, age, or military and veteran status.
Contractor shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432,
12250, 13672, Title VII of the Civil Rights Act of 1964, the California Fair Housing and
Employment Act and other applicable Federal, State and County laws and regulations and
policies relating to equal employment and contracting opportunities, including laws and
regulations hereafter enacted.
3. Civil Rights Compliance—The Contractor shall develop and maintain internal policies and
procedures to assure compliance with each factor outlined by state regulation. The
policies and procedures must address prohibition of discriminatory practices, accessibility,
language services, staff development and training, dissemination of information, and
complaints of discrimination. Contractor is required to maintain Civil Rights policies and
procedures for the duration of the Contract.
Z. Contractor agrees to comply with all applicable provisions of the Americans with Disabilities Act
(ADA).
AA. Contractor shall observe the mandatory standards and policies relating to energy efficiency in the
State Energy Conservation Plan (California Code of Regulations title 20, section 1401 et seq.).
BB. If the amount available to Contractor under this Contract, as specified in Section VII, Paragraph
A, exceeds $100,000, Contractor agrees to comply with the Clean Air Act (42 U.S.C. Section
7606), section 508 of the Clean Water Act (33 U.S.C. section 1368), Executive Order 11738 and
Environmental Protection Agency regulations (40 C.F.R. section 1.1 et seq.).
CC. Contractor understands and agrees that any and all legal fees or costs associated with lawsuits
concerning this Contract against the County shall be the Contractor's sole expense and shall not
be charged as a cost under this Contract. In the event of any Contract dispute hereunder, each
Party to this Contract shall bear its own attorney's fees and costs regardless of who prevails in
the outcome of the dispute.
DD. Contractor agrees that any news releases, advertisements, public announcements or
photographs arising out of the Contract or Contractor's relationship with County shall include the
County approved Census branding and key messages.
EE. Contractor shall comply with the Environmental Tobacco Smoke/Pro-Children Act of 1994 (20
U.S.0 6081 et seq.).
VI. COUNTY RESPONSIBILITIES
County shall:
A. Coordinate training for QAC staff and supporting materials on Census 2020 process and the
questionnaire.
B. Share/publicize information about QACs/QAKs.
C. Furnish State QAC kits for each of the languages identified in the State Language Access Plan.
D. Provide weekly tracking and reporting tools.
E. Authorize electronic database and platform access, such as for SwORD.
F. Coordinate training, material, and monthly webinars for the Contractor.
Page 15 of 21
•
G. Provide CensuslE pledge cards if needed.
VII. FISCAL PROVISIONS
A. The maximum amount of payment under this Contract shall not exceed $17,228.10 and shall be
subject to availability of funds to the County. The consideration to be paid to Contractor, as
provided herein, shall be in full payment for all Contractor's services and expenses incurred in the
performance hereof, including travel and per diem.
B. Contractor's payment will be paid in five (5) installments as follows:
1. One initial start-up payment of$8,614.05(Fifty percent(50%)of total contract amount)will
be paid once Contract is finalized and a complete invoice is received and approved by the
County Census Representative;
2. One (1) installment of $3,445.62 (Twenty percent (20%) of total contract amount) will be
paid once the Outreach Plan is approved and a complete invoice is received and approved
by the County Census Representative;
3. Three (3) installments of $1,722.81 (Ten percent (10%) each of the remaining contract
amount), not to exceed the overall contract amount will be paid upon receipt and approval
of the Monthly Report (Attachment A) and invoice;
4. The Monthly Report shall be submitted to the CEO's County Census Representative within
five (5) County business days of the end of each month; and
5. The Monthly Report shall outline the completion of deliverables which meet project
benchmarks as determined and approved by the County Census Representative.
C. Monthly reports shall be submitted to:
County Executive Office
Attn: Jason Farin, Senior Management Analyst
4080 Lemon Street, 4th Floor
Riverside, CA 92501
D. Contractor shall accept all payments from County via electronic funds transfer (EFT) directly
deposited into the Contractor's designated checking or other bank account. Contractor shall
promptly comply with directions and accurately complete forms provided by County required to
process EFT payments.
E. Costs for services under the terms of this Contract shall be incurred during the contract period
except as approved by County. Contractor shall not use current year funds to pay prior or future
year obligations.
F. Funds made available under this Contract shall not supplant any federal, state or any
governmental funds intended for services of the same nature as this Contract. Contractor shall
not claim reimbursement or payment from County for, or apply sums received from County with
respect to that portion of its obligations that have been paid by another source of revenue.
Contractor agrees that it will not use funds received pursuant to this Contract, either directly or
indirectly, as a contribution or compensation for purposes of obtaining funds from another revenue
source without prior written approval of the County.
G. County is not liable for the payment of any taxes, other than applicable sales or use tax, resulting
from this Contract however designated, levied or imposed, unless County would otherwise be
liable for the payment of such taxes in the course of its normal business operations.
VIII. RIGHT TO MONITOR AND AUDIT
A. County shall have the absolute right to monitor the performance of Contractor in the delivery of
services provided under this Contract.
Page 16 of 21
•
B. County or any subdivision or appointee thereof, and the State of California or any subdivision or
appointee thereof, including the Auditor General, shall have absolute right to review and audit all
records, books, papers, documents, corporate minutes, and other pertinent items as requested,
and shall have absolute right to monitor the performance of Contractor in the delivery of services
provided under this Contract. Full cooperation shall be given by Contractor in any auditing or
monitoring conducted. Contractor shall repay to the County within thirty (30) days of receipt of
audit findings any reimbursements made by County to Contractor that are determined by
subsequent audit to be unallowable pursuant to the terms of this Contract or by law.
C. Contractor shall cooperate with County in the implementation, monitoring and evaluation of this
Contract and comply with any and all reporting requirements established by this Contract.
D. All records pertaining to service delivery and all fiscal, statistical and management books and
records shall be available for examination and audit by County, federal and state representatives
for a period of three (3) years after final payment under the Contract or until all pending County,
state, and federal audits are completed, whichever is later. Records of the Contractor which do
not pertain to the services under this Contract may be subject to review or audit unless provided
in this or another Contract. Technical program data shall be retained locally and made available
upon the County's reasonable advance written notice or turned over to County. If said records
are not made available at the scheduled monitoring visit, Contractor may, at County's option, be
required to reimburse County for expenses incurred due to required rescheduling of monitoring
visit(s). Such reimbursement will not exceed $50 per hour (including travel time) and may be
deducted from the following month's claim for reimbursement.
E. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of
County's representatives in the performance of their duties. All inspections and evaluations shall
be performed in such a manner as will not unduly delay the work of the Contractor.
F. Upon County request, Contractor shall hire a licensed Certified Public Accountant, approved by
the County, who shall prepare and file with County, within sixty (60) days after the termination of
the Contract, a certified fiscal audit of related expenditures during the term of the Contract and a
program compliance audit.
G. Pursuant to Code of Federal Regulations (CFR) — Title 2 CFR 200.501, Contractors expending
$750,000 or more in federal funds within the Contractor's fiscal year must have a single audit or
program-specific audit performed. A copy of the audit performed in accordance with Code of
Federal Regulations (CFR) — Title 2 CFR 200.501 shall be submitted to the County within thirty
(30) days of completion, but no later than nine (9) months following the end of the Contractor's
fiscal year. Please refer to http://www.ecfr.gov/cqi-bin/text-idx?node=se2.1.200 1501&rqn=dv8
for further information.
IX. CORRECTION OF PERFORMANCE DEFICIENCIES
A. In the event of a problem or potential problem that could impact the quality or quantity of work,
services, or the level of performance under this Contract, Contractor shall notify the County within
one (1)working day, in writing and by telephone.
B. Failure by Contractor to comply with any of the provisions, covenants, requirements or conditions
of this Contract shall be a material breach of this Contract.
C. In the event of a non-cured breach, County may, at its sole discretion and in addition to any other
remedies available at law, in equity, or otherwise specified in this Contract.
1. Afford Contractor thereafter a time period within which to cure the breach, which period
shall be established at sole discretion of County; and/or
2. Discontinue reimbursement to Contractor for and during the period in which Contractor is
in breach, which reimbursement shall not be entitled to later recovery; and/or
3. Withhold funds pending duration of the breach; and/or
Page 17 of 21
4. Offset against any monies billed by Contractor but yet unpaid by County those monies
disallowed pursuant to Item "2" of this paragraph; and/or
5. Terminate this Contract immediately and be relieved of the payment of any consideration
to Contractor. In event of such termination, the County may proceed with the work in any
manner deemed proper by the County. The cost to the County shall be deducted from
any sum due to the Contractor under this Contract and the balance, if any, shall be paid
by the Contractor upon demand.
D. Unless a remedy is specifically designated as exclusive, no remedy conferred by any of the
specific provision of the Contract is intended to be exclusive of any other remedy, and each and
every remedy shall be cumulative and shall be in addition to every other remedy given hereunder,
now or hereafter existing at law or in equity or by statue or otherwise. The election of any one (1)
or more remedies by either Party shall not constitute a waiver of the right to pursue other available
remedies.
X. TERM
This Contract shall be effective upon signature by both parties and continues in effect through September
30, 2020, unless terminated earlier in accordance with Section XI of this Contract.
XI. EARLY TERMINATION
A. The County may terminate the Contract immediately under the provisions of Section IX,
Paragraph C, Item 5 of the Contract. In addition, the Contract may be terminated without cause
by the County by serving a written notice to the Contractor thirty (30) days in advance of
termination. The CEO of the County is authorized to exercise the County's rights with respect to
any termination of this Contract.
B. Contractor shall only be reimbursed for costs and un-cancelable obligations incurred prior to the
date of termination. Contractor shall not be reimbursed for costs incurred after the date of
termination.
C. Upon receipt of termination notice Contractor shall promptly discontinue services unless the notice
directs otherwise. Contractor shall deliver promptly to County and transfer title (if necessary) all
completed work, and work in progress, including drafts, documents, plans, forms, data, products,
graphics, computer programs and reports.
XII. GENERAL PROVISIONS
A. When notices are required to be given pursuant to this Contract, the notices shall be in writing
and mailed to the following respective addresses listed below.
Contractor: City of Cathedral City
Attn: Charlie McClendon, City Manager
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
(760) 770-0372
CMcClendon(a�cathedralcity.gov
County: County Executive Office
Attn: Jason Farin, Senior Management Analyst
4080 Lemon Street, 4th Floor
Riverside, CA 92501
Page 18 of 21
B. Nothing contained in this Contract shall be construed as creating a joint venture, partnership or
employment arrangement between the Parties hereto, nor shall either Party have the right, power
or authority to create an obligation or duty, expressed or implied, on behalf of the other Party
hereto.
C. Contractor shall not offer (either directly or through an intermediary) any improper consideration
such as, but not limited to, cash, discounts, service, the provision of travel or entertainment, or
any items of value to any officer, employee or agent of the County in an attempt to secure
favorable treatment regarding this Contract.
The County, by written notice, may immediately terminate any contract if it determines that any
improper consideration as described in the preceding paragraph was offered to any officer,
employee or agent of the County with respect to the proposal and award process. This prohibition
shall apply to any amendment, extension or evaluation process once a contract has been
awarded.
Contractor shall immediately report any attempt by a County officer, employee or agent to solicit
(either directly or through an intermediary) improper consideration from Contractor. The report
shall be made to the supervisor or manager charged with supervision of the employee or to the
County Administrative Office. In the event of a termination under this provision, the County is
entitled to pursue any available legal remedies.
D. Time is of the essence in performance of this Contract and each of its provisions. Except as
otherwise provided herein, when either party has knowledge that any actual or potential situation
is delaying or threatens to delay the timely performance of this Contract, that party shall, within
twenty-four(24) hours, give notice thereof, including all relevant information with respect thereto,
to the other party.
E. County discourages the purchase of equipment with funds received under this Contract. All
equipment, materials, supplies or property of any kind (including publications and copyrights, etc.)
which have a single unit cost of five hundred dollars ($500)or more, including tax, purchased with
funds received under the terms of this Contract and not fully consumed in one (1) year shall be
the property of County and shall be subject to the provisions of this paragraph. The disposition
of equipment or property of any kind shall be determined by County upon Contract termination.
F. The State and County shall have all ownership rights in software or modifications thereof and
associated documentation designed, developed or installed with Federal financial participation.
The Federal Government (Department of Health and Human Services) reserves a royalty-free,
nonexclusive, and irrevocable license to reproduce, publish or otherwise use and to authorize
others to use for Federal Government purposes, such software modification, and documentation.
Proprietary software packages that are sold or leased to the general public are not subject to the
ownership provisions.
G. County shall have a royalty-free, non-exclusive and irrevocable license to publish, disclose, copy,
translate, and otherwise use, copyright or patent, now and hereafter, all reports, studies,
information, data, statistics, forms, designs, plans, procedures, systems, and any other materials
or properties developed under the Contract including those covered by copyright, and reserves
the right to authorize others to use or reproduce such material. All such materials developed
under the terms of the Contract shall acknowledge Riverside County as the funding agency and
Contractor as the creator of the publication. No such materials or properties produced in whole
or in part under the Contract shall be subject to private use, copyright or patent right by Contractor
in the United States or in any other country without the express written consent of County. Copies
of all educational and training materials, curricula, audio/visual aids, printed material, and
periodicals, assembled pursuant to the Contract must be filed with County prior to publication.
Contractor shall receive written permission from County prior to publication of said training
materials.
H. All documents, data, products, graphics, computer programs and reports prepared by Contractor
pursuant to the Contract shall be considered property of the County upon payment for services
(and product, if applicable). All such items shall be delivered to County at the completion of work
Page 19 of 21
under the Contract, subject to the requirements of Section X, Term. Unless otherwise directed
by County, Contractor may retain copies of such items.
No waiver of any of the provisions of the Contract shall be effective unless it is made in a writing
which refers to provisions so waived and which is executed by the Parties. No course of dealing
and no delay or failure of a Party in exercising any right under the Contract shall affect any other
or future exercise of that right or any exercise of any other right. A Party shall not be precluded
from exercising a right by its having partially exercised that right or its having previously
abandoned or discontinued steps to enforce that right.
J. Any alterations, variations, modifications, or waivers of provisions of the Contract, unless
specifically allowed in the Contract, shall be valid only when they have been reduced to writing,
duly signed and approved by the Authorized Representatives of both parties as an amendment
to this Contract. No oral understanding or agreement not incorporated herein shall be binding on
any of the Parties hereto.
K. If any provision of the Contract is held by a court of competent jurisdiction to be unenforceable or
contrary to law, it shall be modified where practicable to the extent necessary so as to be
enforceable (giving effect to the intention of the Parties) and the remaining provisions of the
Contract shall not be affected.
L. This Contract shall be governed by and construed in all aspects in accordance with the laws of
the State of California without regard to principles of conflicts of laws. The Parties agree to the
exclusive jurisdiction of the federal and state courts located in the County of Riverside, for any
and all disputes arising under this Contract, to the exclusion of all other federal and state courts.
M. In the event the County determines that service is unsatisfactory, or in the event of any other
dispute, claim, question or disagreement arising from or relating to this Contract or breach thereof,
the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement.
To this effect, they shall consult and negotiate with each other in good faith and, recognizing their
mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.
N. The parties actions under the Contract shall comply with all applicable laws, rules, regulations,
court orders and governmental agency orders. The provisions of this Contract are specifically
made severable. If a provision of the Contract is terminated or held to be invalid, illegal or
unenforceable, the validity and enforceability of the remaining provisions shall remain in full effect.
O. In the event that a subpoena or other legal process commenced by a third party in any way
concerning the services provided under this Contract is served upon Contractor or County, such
party agrees to notify the other party in the most expeditious fashion possible following receipt of
such subpoena or other legal process. Contractor and County further agree to cooperate with
the other party in any lawful effort by such other party to contest the legal validity of such subpoena
or other legal process commenced by a third party as may be reasonably required and at the
expense of the party to whom the legal process is directed, except as otherwise proceed herein
in connection with defense obligations by Contractor for County.
P. The County desires that Municipalities, School Districts, and other Tax Districts within the County
of Riverside requiring the same services provided herein may at their option and through the
County's Executive Office, avail themselves of this Contract. Upon notice, in writing, the
Contractor agrees to the extension of the terms of a resultant contract with such governmental
bodies as though they have been expressly identified in this Contract, with the provisions that:
1. Such governmental body does not have and will not have in force any other contract for
like purchases.
2. Such governmental body does not have under consideration for award any other bids or
quotations for like purchases.
Such governmental body shall make purchases directly through and to the Contractor. The
County will not be liable for any such purchase made between the Contractor and another
governmental body who avails themselves of this Contract.
Page 20 of 21
XIII. CONCLUSION
A. This Contract, consisting of 21 pages and Attachment A, is the full and complete document
describing services to be rendered by Contractor to County, including all covenants, conditions,
and benefits.
B. The signatures of the Parties affixed to this Contract affirm that they are duly authorized to commit
and bind their respective institutions to the terms and conditions set forth in this document.
C. IN WITNESS WHEREOF, the Board of Supervisors of the County of Riverside has caused this
Contract to be subscribed to by the Clerk thereof, and Contractor has caused this Contract to be
subscribed in its behalf by its duly authorized officers, the day, month, and year written.
•
COUNTY OF RIVERSIDE CLifOrM Ci
(Print or type name of cor ration,company,contractor,etc.)
' a A T , � By /61 `2
County Executive Officer or Designee (Authorized signature-sign in blue ink)
Name: �GIh '�/� T�zI Name: CVYAId s P, VY10l_.tervi T )
(Print or type name of person signing contract)
Title: (�t�/� Q� 'i �t Title: A AA - i .!
(Pri't or Type)
Dated: ///// 2� Dated: ko' Vlitn,iziA 10, Lk)? n
Address: t(2�-�( /1�/�(/l��G� �{ l5(�e ✓�
Coed trt.1 , CA a M-
FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department
County Counsel
Date: /2( )4)-)"° Date: Date:
Page 21 of 21
ATTACHMENT A
CENSUS 2020
MONTHLY REPORT
AGENCY: REPORT MONTH/YEAR:
CONTRACT#:
MONTHLY TOTALS:
QACs/QAKs (If hosting):
1. Total number of outreach hours
2. Total number of residents who received support
Other Outreach Activities:
1. Total number of outreach activities
2. Total number of residents reached
3. Total number of Census Champions in attendance
Additional Information:
1. Describe any obstacles or challenges encountered during the reporting month and whether they
have been reported to the County:
2. Indicate how the Statewide Outreach and Rapid Deployment(SwORD) system was utilized to plan
and coordinate outreach activities:
3. Provide an example of a successful outreach effort made during the reporting month (do not use
any personally identifiable information, e.g. client name, DOB, etc.):
Submitted by: Date: Click or tap to enter a date.
Title: Phone Number:
This report is due by the 5th County business day of each month, following the report month.
Send the report via email to: 2020Census@rivco.org
Page 1of3
ATTACHMENT A
el
CENSUS 2020
MONTHLY REPORT
QACs/QAKs-Outreach Location
Name: Address:
Type of Location: Date: Hours:
Number of Employees: Number of Volunteers:
Languages: Vision Assistance: ❑ Yes ❑ No Hearing Assistance: ❑ Yes ❑ No
Devices Used for Self-Reporting: ❑ Computers ❑ Tablets ❑ Other
Outreach ❑ Census Champion ❑ Flyer ❑ Newspaper ❑ Radio ❑ Social Media
Medium: ❑ Television ❑ Trusted Messengers El Other
Name: Address:
Type of Location: Date: Hours:
Number of Employees: Number of Volunteers:
Languages: Vision Assistance: ❑ Yes ❑ No Hearing Assistance: El Yes ❑ No
Devices Used for Self-Reporting: ❑ Computers ❑ Tablets El Other
Outreach ❑ Census Champion El Flyer El Newspaper ❑ Radio ❑ Social Media
Medium: ❑ Television ❑ Trusted Messengers ❑ Other
Name: Address:
Type of Location: Date: Hours:
Number of Employees: Number of Volunteers:
Languages: Vision Assistance: ❑ Yes ❑ No Hearing Assistance: El Yes El No
Devices Used for Self-Reporting: ❑ Computers ❑ Tablets ❑ Other
Outreach ❑ Census Champion El Flyer ❑ Newspaper ❑ Radio ❑ Social Media
Medium: ❑ Television ❑ Trusted Messengers ❑ Other
Name: Address:
Type of Location: Date: Hours:
Number of Employees: Number of Volunteers:
Languages: Vision Assistance: ❑ Yes ❑ No Hearing Assistance: ❑ Yes ❑ No
Devices Used for Self-Reporting: El Computers ❑ Tablets ❑ Other
Outreach ❑ Census Champion ❑ Flyer El Newspaper ❑ Radio ❑ Social Media
Medium: ❑ Television ❑ Trusted Messengers ❑ Other
Page 2 of 3
•
ATTACHMENT A
Other Outreach Activity
Name: Address:
Date: Hours of Outreach:
Type of Activity:
Description:
Number of Employees: Number of Volunteers:
Estimated Number of attendees/residents reached:
Languages Supported:
Hard-to-Count Demographics Targeted:
_ HTC Code
African Americans AA
Areas with low broadband subscription rates and limited or no access LB
Asian Americans&Pacific Islanders API
Children under 5 CH
Farm workers FW
Homeless Individuals and Families HIF
Households with limited English proficiency LEP
Immigrants and Refugees IR
Latinos LAT
Lesbian, Gay, Bisexual, Transgender, and Queer LGBTQ
Middle-Eastern North Africans MENA
Native Americans and Tribal Communities NAT
Other Demographic Population as identified OTH
People with Disabilities PWD
Seniors/Older Adults SEN
Veterans VET
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