HomeMy WebLinkAboutContract 1825 TASTE OF JALISCO EVENT SERVICES AGREEMENT
BETWEEN
THE CITY OF CATHEDRAL CITY, CALIFORNIA
AND
HOCKER PRODUCTIONS
This Taste of Jaliso Event Service Agreement ("Agreement") is entered into as
of July 24, 2019 ("Effective Date") by and between the City of Cathedral City, a charter
city and a municipal corporation ("City") and Hocker Productions, sole proprietorship
("Service Provider"). City and Service Provider are sometimes hereinafter individually
referred to as "Party" and hereinafter collectively referred to as "Parties." It is mutually
agreed by and between the undersigned Parties as follows:
SECTION 1. EVENT SUMMARY.
1.1 Event Description.
City's Event is intended to celebrate the sister city relationship between
Cathedral City and Tequila, Jalisco, Mexico ("Event") through music,
fashion, spirits, culture and cuisine.
1.2 Date and Time of Event.
The 2020 Event will be held on February 8, 2020. It is understood that
this is a "Rain or Shine" Event.
1.3 Location of Event.
The Event will be held at Festival Lawn, 68700 Avenida Lalo Guerrero, or,
at City's option, the Cathedral City Community Amphitheater, 68510
Avenida Lalo Guerrero ("Site") and as more specifically depicted in
Exhibit "B".
SECTION 2. SERVICE PROVIDER RESPONSIBILITIES.
The City is retaining Service Provider to produce, organize, manage, and run the
Event in 2020. Service Provider will perform each of the tasks for which the
corresponding box has been checked "a" below. Service Providers shall perform all
Tasks in conformance with the terms and conditions set forth in Exhibit "A", "General
Provisions," of this Agreement and Exhibit "B", "Event Specific Tasks," of this
Agreement.
2.1 License for use of Site to be issued by City.
2.2 Timeline and Schedule of Primary Events.
V Full Event Timeline & Schedule
❑ Event Activity Specific Timeline & Schedule
1
2.3 Event Site Plan.
2'Full Event Site Plan
❑ Event Activity Specific Site Plan
2.4 Promoting and Marketing.
EzFull Event Promoting and Marketing
❑ Event Activity Specific Promotion and Marketing
2.5 Budget.
Q'Full Event Budget
❑ Event Activity Specific Budget
❑ Budget to Actual Report
2.6 Sponsorships.
CIFuII Event Sponsorships
❑ Event Activity Specific Sponsorships
2.7 Coordination with City.
2.8 Reports.
"Periodic Progress Reports as specified
❑ Event Activity Specific Reports as specified
❑ Event Activity Specific Promotion and Marketing
2.9 Other Licenses & Permits.
ID'Food service permits — Health Department
ID7Alcohol service Permits — Alcohol & Beverage Control
Er From other Governmental Agencies as specified
2.10 Event Activities.
Activities for the Event shall include the following, subject to additional
terms as outlined in Exhibit "B":
Q"Entertainment
El/Food Vendors
f5/Merchandise Vendors
❑ Parade
❑ Other:
SECTION 3. COMPENSATION AND METHOD OF PAYMENT.
3.1 As consideration for Service Provider's satisfactory performance of this
2
Agreement, and subject to any limitations set forth in this Agreement, City agrees to pay
Service Provider total compensation, inclusive of Service Provider's actual expenses,
not to exceed fifty two thousand five hundred dollars ($52,500.00), unless additional
compensation is approved in writing in accordance Section 21 ("Amendment") as
specified in Exhibit "A" to this Agreement.
Any sponsorship procured by the Service Provider shall be approved by the City.
3.2 The City Payment entitles City to be recognized and designated as the
name/title sponsor for the Event and to all of the benefits and privileges afforded to such
level of sponsorship and to any benefits and privileges otherwise specified in Exhibit
"B". No other sponsor shall be afforded higher or superior recognition, or more benefits
or privileges than City, without the prior written consent of City.
3.3 Service Provider may solicit, procure, or obtain other sponsors of the
Event and shall utilize sponsorship receipts as provided in Section 6 ("Sponsorships")
of Exhibit "A". Any compensation received by Service Provider as permitted under
Section 6 shall not be considered to by the City Payment and shall not require
amendment of this Agreement pursuant to Section 21 ("Amendment") of Exhibit "A".
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on
the date and year first-above written.
CITY OF CATHEDRAL CITY SERVICE PROVIDER
4/(t -7
i � _ / La
Charles P. McClendon Jeff :c
City Manager P -s'. t, ocker Productions
ATTEST:
Tracey R v1artindz
City Clerk
APPROVED • T., FORM
Eric S. Vail
City Attorney
3
EXHIBIT A
GENERAL PROVISIONS
SECTION 1. LICENSE.
City does hereby grant to Service Provider and Service Provider hereby accepts from City, a
revocable, nonexclusive license to use the Premises to plan, organize, find sufficient sponsors, staff and
run the Event and for no other purpose.
SECTION 2. TIMELINE AND SCHEDULE OF PRIMARY EVENTS.
Service Provider shall develop a detailed timeline of activities. Activities to be held throughout the
Event shall include all categories of activities as specified in subsection 2.2 of the Agreement. Service
Provider shall provide a final detailed timeline of activities to the Communications/Events Manager at
least ninety(90)days prior to the commencement of the Event.
SECTION 3. EVENT SITE PLAN.
Service Provider shall provide a draft site plan and Event layout to City's Communications/Events
Manager for approval at least sixty (60) days prior to the Event. A final site plan, Event layout and staging
plan shall be submitted to the Communications/Event Manager fourteen (14) days prior to the Event.
SECTION 4. PROMOTION AND MARKETING.
All marketing efforts or Event promotion activities of Events available through the City will be
made available for the promotion of the Event and will be handled directly by the City. This includes an
awareness program to broadcast the Event schedule, first-aid locations, public transport locations,
restroom facilities, handicap accessible areas, distribution of Event related press releases, and media
advisories. Service Provider shall promote the Event and shall recruit businesses and organizations to
participate.
SECTION 5. BUDGET.
Service Provider shall draft a budget to ensure compensation for the performance of each activity
as specified in Section 2, Subsection 2.10. The draft budget shall be based on actual expenses including
applicable sponsorships, if any, and total cost of expense.
SECTION 6. SPONSORSHIPS.
Service Provider may, but is not required to, procure additional sponsors for the Event. Sponsors
may choose to direct their donation to support a certain activity held in conjunction with the Event or to
the Event generally. If the Sponsor chooses a directed donation, Sponsor shall provide Service Provider
written instructions indicating the purpose of the donation. If the Sponsor chooses to provide a donation
to support the Event generally, the Service Provider shall indicate what cost the donation is off setting.
Service Provider is to ensure compensation for performance of each activity as specified in Section 2,
Subsection 2.10.
SECTION 7. COORDINATION WITH THE CITY.
Service Provider shall respond to emails from the Communications/Events Manager within 48
hours. Service Provider shall respond to emails from the Communications/Events Manager listed as
"Urgent" within 24 hours. Service Provider shall provide a phone number in which immediate contact can
be made by the Communications/Events Manger at least five (5) days prior to the Event.
SECTION 8. REPORTS.
Service Provider shall provide timely and accurate reports regarding the progress of Event at
each meeting. Reports shall include a list of planned activities and an estimated breakdown of the
budget.
4
Service Provider shall prepare a final post Event report that includes but is not limited to
information such as activities held in conjunction with the Event, number of people in attendance, number
of sponsors, any issues that arose during the course of the Event, total number of vendors retained by the
Service Provider, breakdown of the final budget and number of tickets sold during the Event, if applicable.
The report shall be given to the Communications/Events Manager within ninety(90) days from completion
of Event.
SECTION 9. OTHER LICENSES AND PERMITS.
Service Provider is responsible for obtaining, at its own cost, the permits indicated from the
specified governmental agencies. Service Provider is responsible for timely completing and filing all
necessary applications and related documents and materials reasonably necessary to obtain the
specified licenses and permits. Service Provider shall provide City with a certified copy of any issued
license or permit and shall maintain the original or a certified copy of each license or permit issued onsite
during the Event and available for inspection by City or any governmental body having jurisdiction or the
subject matter of the license or permit.
SECTION 10. CANCELLATION OF EVENT.
The City reserves the right to stop or cancel the Event should the weather pose a potential
danger to the Service Provider, equipment, vendors, entertainers and all others in attendance of the
Event. Every effort will be made to continue the Event; however, safety is paramount in all decisions.
City may cancel and/or reschedule the Event, with or without cause, at any time by giving ten (10)
days written notice of cancellation and/or rescheduling to Service Provider. In the event such notice is
given, Service Provider shall cease all work immediately. Service Provider shall be compensated for all
work performed prior to receipt of the notice of cancellation. Service Provider may request an alternate
date or cancellation of the Event.
SECTION 11. CITY SAFETY AND WELFARE PROVISIONS.
11.1 Service Provider shall follow direction on all safety related issues including Cathedral City
fire and police department regulations.
11.2 Service Provider shall recruit, hire, train and supervise Event staff and volunteers as
needed to perform all responsibilities as outlined in this Agreement.
11.3 Service Provider shall comply with City sound curfews if activities related to the Event are
held on the premises after 9 p.m. Sunday through Thursday, 10 p.m. on Friday and 10
p.m. on Saturday.
11.4 Service Provider shall obtain all certificates of insurance and liability release forms from
all parade entrants, volunteers, sub-contractors, and vendors participating in the Event
and submit them to the City Communications/Event Manager.
11.5 Service Provider agrees that its services and the timely performance thereof, are an
essential component of City's Event.
SECTION 12. CITY PROVIDED SERVICES.
Service Provider is not responsible for what will be furnished, contracted for, or otherwise
procured by City. City's failure to procure or to perform or have performed shall not constitute a breach of
the Agreement and Service Provider shall have no right to pursue any action for damages or other
recovery form City. City shall provide the following:
12.1 City's Communications/Events Manager shall be responsible for providing water, food,
green room, and restrooms for City Council Members and other special guests of the
City, if applicable.
12.2 City shall secure all City services and City permits for activities on the Premises, provide
support and waive fees for activities planned at City owned and controlled properties.
5
12.3 If required, City shall be responsible for notifying all property and business owners of any
anticipated dates, times and length of any street closures due to Events.
12.4 City shall meet all ADA requirements, accessibility and special needs of spectators on the
premises and in all City owned property.
12.5 City shall provide road closure and public safety services and personnel, if required. City
is responsible for all printing, production, processing, mailing, postage, signage, and
any/all other costs associated with road closure activity related to Events.
12.6 City shall be responsible for ordering and placement of the portable restrooms. The
number of portable restrooms shall commensurate with the expected attendance.
12.7 City shall place City owned metal interlocking barricades at congested areas at the
premises.
12.8 City shall provide trash maintenance service.
12.9 City shall provide any required traffic cones with holes in top.
12.10 City shall provide use of pop-tents in City inventory.
12.11 City shall provide City owned light towers, if required, for set up on City property.
SECTION 13. INDEPENDENT CONTRACTOR.
It is understood that City retains Service Provider on an independent contractor basis and Service
Provider is not an agent or employee of the City. The manner and means of conducting services are
under the control of the Service Provider, except to the extent they are limited by statute, rule or
regulation and expressed terms of this Agreement. No civil service status or other right of employment
shall accrue to Service Provider or its employees. Nothing in this Agreement shall be deemed to
constitute approval for Service Provider or any of Service Provider's employees or agents, to be the
agents or employees of the City. Service Provider shall have the responsibility for and control over the
means of performing any work or service provided under this Agreement. Anything in this Agreement that
may appear to give City the right to direct Service Provider shall mean only that Service Provider shall
follow the desires of the City with respect to the results of the Services provided.
SECTION 14. INSURANCE.
Service Provider shall procure and maintain, at its sole cost and expense, policies of insurance to
include Comprehensive General Liability and Personal Injury with limits of at least one million dollars
($1,000,000.00) per occurrence. Certificates of insurance evidencing the foregoing and designating the
City, its elected officials, officers, employees, agents, and volunteers as additional named insured shall be
provided prior to commencement of Services.
SECTION 15. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Service Provider shall keep itself informed of and comply with all applicable federal, state and
local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement.
Service Provider shall obtain any and all licenses, permits and authorizations necessary to perform the
Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials,
employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Service
Provider to comply with this section.
SECTION 16. NONDISCRIMINATION.
Service Provider shall not discriminate, in any way, in the employment of persons to perform the
Services in violation of any federal or state law prohibiting discrimination in employment, including based
on the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical
condition, genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, of any person, except as provided under California Government Code Section 12940.
6
SECTION 17. INDEMNIFICATION.
17.1 To the full extent permitted by law, Service Provider shall indemnify, protect, defend and
hold harmless City, and any and all of its employees, officials and agents from and
against any liability (including liability for claims, suits, actions, arbitration proceedings,
administrative proceedings, regulatory proceedings, losses, expenses or costs of any
kind, whether actual, alleged or threatened, including attorney's fees and costs, court
costs, interest, defense costs, and expert witness fees), where the same arise out of, are
a consequence of, or are in any way attributable to, in whole or in part, the performance
of this Agreement by Service Provider, or by any individual or entity for which Service
Provider is legally liable, including but not limited to officers, agents, employees or
subcontractors of Service Provider. The provisions of this section do not apply to claims
occurring as a result of City's sole negligence. The provisions of this section shall not
release City from liability arising from gross negligence or willful acts or omissions of City
or any and all of its officials, employees and agents.
17.2 Service Provider agrees to obtain executed indemnity agreements with provisions
identical to those set forth in this section from each and every sub-Service Provider or
any other person or entity involved by, for, with or on behalf of Service Provider in the
performance of this Agreement naming the Indemnified Parties as additional
indemnitees. In the event Service Provider fails to obtain such indemnity obligations from
others as required herein, Service Provider agrees to be fully responsible according to
the terms of this section. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of any rights
hereunder. This obligation to indemnify and defend City as set forth herein is binding on
the successors, assigns or heirs of Service Provider and shall survive the termination of
this Agreement or this section.
SECTION 18. PROHIBITION AGAINST ASSIGNMENT AND TRANSFERS.
Except as specifically authorized under this Agreement, the services to be provided shall not be
assigned, transferred contracted or subcontracted out without the prior written approval of the City.
SECTION 19. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be
personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested,
addressed as follows:
To City: City of Cathedral City
Attn: City Manager
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
To Service Provider: Hocker Productions
Attn: Jeff Hocker
1222 Sunflower Circle North
Palm Springs, CA 92262
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if
mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 20. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated
representative. The City Manager shall have the authority to issue interpretations and to make
amendments to this Agreement, including amendments that commit additional funds, consistent with
7
Section 9 "Amendment" and the City Manager's contracting authority under the Cathedral City Municipal
Code.
SECTION 21. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and
approved by the Service Provider and by the City. The City Manager shall have the authority to approve
any amendment to this Agreement if the total compensation under this Agreement, as amended, would
not exceed the City Manager's contracting authority under the Cathedral City Municipal Code. All other
amendments shall be approved by the City Council. The Parties agree that the requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
SECTION 22. TIME OF THE ESSENCE.
Time is of the essence for the completion of the work described in this Agreement. It is
anticipated by the Parties that all work described herein will be completed and that any delay in the
completion of the work described herein shall constitute default under the terms of this Agreement.
SECTION 23. TERMINATION OF AGREEMENT AND DEFAULT.
23.1 City may terminate this Agreement, with or without cause, at any time by giving ten (10)
days written notice of termination to Service Provider. In the event such notice is given,
Service Provider shall cease all work immediately. Service Provider may request to
terminate Service Provider may request an alternate date for Events with express written
approval of the City.
23.2 In the event that Service Provider is in default under the terms of this Agreement, the City
shall not have any obligation or duty to continue compensating Service Provider for any
work performed after the date of default. Instead, the City may give notice to Service
Provider of the default and the reasons for the default. The notice shall include the
timeframe in which Service Provider may cure the default. This timeframe is
presumptively ten (10) days, but may be extended, though not reduced, if circumstances
warrant. During the period of time that Service Provider is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices.
In the alternative, the City may, in its sole discretion, elect to pay some or all of the
outstanding invoices during the period of default. If Service Provider does not cure the
default, the City may take necessary steps to terminate this Agreement under Section 6
"Termination of Agreement." Any failure on the part of the City to give notice of the
Service Provider's default shall not be deemed to result in a waiver of the City's legal
rights or any rights arising out of any provision of this Agreement.
SECTION 24. LIQUIDATED DAMAGES.
Failure to perform or timely perform the services may result in City's inability to hold the Event or
result in an impaired or unsuccessful Event. Therefore, it is agreed that if Service Provider breaches this
Agreement, Service Provider will pay to City $52,500.00 plus any additional City personnel cost as
liquidated damages for the Event. The Parties agree that affixing the amount of actual damages from an
impaired or unsuccessful Event is impractical and extremely difficult, and that the liquidated damages
amount set forth above is a reasonable estimate of the actual damages that would be suffered if this
Agreement were breached. Service Provider will not be liable for damages, including liquidated
damages, if any, caused by delay in performance or failure to perform due to causes beyond the control
of Consultant. Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal,
state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and
unusually severe weather.
Initials
8
SECTION 25. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall
not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of
the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any
subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or
services by Service Provider shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 26. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State
of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively
in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie
exclusively in the Central District of California, in Riverside.
SECTION 27. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this
Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of
reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 28. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" and "B", is the entire, complete, final and
exclusive expression of the Parties with respect to the matters addressed therein and supersedes all
other agreements or understandings, whether oral or written, or entered into between Service Provider
and City prior to the execution of this Agreement. No statements, representations or other agreements,
whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 29. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of
competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement
shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or
unenforceable provision(s).
SECTION 30. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Service Provider represents and
warrants that he/she/they has/have the authority to so execute this Agreement and to bind Service
Provider to the performance of its obligations hereunder.
Service Provider hereby acknowledges that he/she has received - . eviewed G-nera
Provisions for the Agreement as outlined in Exhibit "A".
ervice Provider
9
EXHIBIT B
EVENT SPECIFIC TASKS
SECTION 31. Taste of Jalisco 2020.
31.1 Service Provider shall be responsible for providing the following:
31.1.1 Service Provider shall promote activities held throughout the Event.
This includes promotion of activities held at City businesses.
31 .1.2 Service Provider shall attend and coordinate up to eight (8) in
person meetings with the City's Communications/Events Manager.
Service Provider shall be prepared to discuss overall Event plans at
the meetings.
31.2 City shall provide the following:
31.2.1 City shall support the 2020 Event as the naming rights sponsor for
an annual fee of fifty two thousand five hundred dollars
($52,500.00). Benefits include naming rights, prominent logo
placement in all print and media advertising, press releases,
program guide, social marketing, official poster, merchandise and
website. City retains the rights to the name "Taste of Jalisco" or
"Taste of Jalisco Festival" and Service Provider will be granted use
license for all related Events. Service Provider is to inform the City
Communications/Events Manager of any known infringement. City
is responsible for enforcement and licensing the name.
31.2.2 City's Communications/Events Manager shall give direction as to
the involvement of the Cathedral City City Council and any other
City related official. This shall include, but not be limited to,
providing a welcome message.
31.2.3 City shall place City owned metal interlocking barricades at
congested areas at the Premises. City is not responsible for
providing equipment beyond what is specifically anticipated.
SECTION 32. Entertainment and Vendors.
32.1 Service Provider shall procure and manage talent to perform and
otherwise produce, manage, and run the Event.
32.2 Service Provider shall procure and contract with entertainers for
performance of activities at the Event. Service Provider shall receive
approval of entertainer from the Communications/Events Manager prior to
finalization of contract terms.
32.3 Service Provider shall secure all food and merchant vendors for
performance of activities at the Event. Service Provider shall provide City
10
with a copy of Riverside County Health permits and Alcoholic Beverage
Control permits as required.
32.4 Service Provider shall provide all secured food and merchant vendors with
one of the following:
32.4.1 10 x 10 space; or
32.4.2 10 x 20 space; or
32.4.3 10 x 12 food space with required Category 4 tent
32.5 Service Provider shall secure equipment needed for the Event on the
premises including stage, sound, lighting, and all other equipment deemed
necessary to properly implement Event activities. Performers and vendors
are to be responsible for procuring and providing their own tools of their
trade and other related equipment.
Service Provider hereby acknowledges he/she has received and reviewed
the General Provisions for the Agreement as outlined in Exhibit "B".
ervice Provider
RIV#4835-2040-3612 v2
11
.. EXHIBIT B
EVENT SPECIFIC TASKS
SECTION 1. Taste ofJalisco 2020.
1.1 Service provider shall be responsible for providing the following:
1.1.1 Service Provider shall promote activities held throughout the Event.
This includes promotion of activities held at City businesses.
1.1.2 Service Provider shall attend and coordinate up to eight (8) in
person meetings with the City's Communications/Events Manager.
Service provider shall be prepared to discuss overall Event plans at
the meetings.
1.2 City shall provide the following:
1.2.1 City shall support the 2020 Event as the naming rights sponsor for
an annual fee of fifty two thousand and 500 dollars ($52,500.00).
Benefits include naming rights, prominent bgo placement in all print
and media advertising, press releases, program guide, social
marketing, official poster, merchandise and website. City retains the
rights to the name "Taste of Jalisco" or "Taste of Jalisco Festival"
and Service Provider will be granted use license for all related
Events. Service Provider is to inform the City
Communications/Events Manager of any known infringement. City
is responsible for enforcement and licensing the name.
1.2.2 City shall compensate Service Provider with 50% of the contracted
annual amount no later than 30 days upon execution of the
service provider contract.
1.2.3 City shall compensate Service Provider with 25% of the contracted
amount 60 days prior to the scheduled event date.
1.2.4 City shall compensate Service Provider with 25% of the contracted
amount 30 days prior to the scheduled event date.
1.2.5 City's Communications/Events Manager shall give direction as to
the involvement of the Cathedral City City Council and any other
City related official. This shall include, but not be limited to,
providing a welcome message.
1.2.6 City shall place City owned metal interlocking barricades at
congested areas at the Premises. City is not responsible for
providing equipment beyond what is specifically anticipated.
SECTION 2. Entertainment and Vendors.
2.1 Service Provider shall procure and manage talent to perform and
otherwise produce, manage,and run the Event.
•
, ,
Y
2.2 Service Provider shall procure and contract with entertainers for
performance of activities at the Event. Service Provider shall receive
approval of entertainer from the Communications/Events Manager prior to
finalization of contract terms.
2.3 Service Provider shall secure all food and merchant vendors for
performance of activities at the Event. Service Provider shall provide City
with a copy of Riverside County Health permits and Alcoholic Beverage
Control permits as required.
2.4 Service Provider shall provide all secured food and merchant vendors with
one of the following:
2.4.1 10x 10 space; or
2.4.2 10x 20 space; or
2.4.3 10 x 12 food space with required Category 4 tent
2.5 Service Provider shall secure equipment needed for the Event on the
premises including stage, sound, lighting, and all other equipment deemed
necessary to properly implement Event activities. Performers and vendors
are to be responsible for procuring and providing their own tools of their
trade and other related equipment.
Service Provider hereby acknowledges he/she has received and revie•
the General Provisions for the Agreement as outlined in Ex P •i =".
f
ice Provi r
Date
tafi_ J /