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HomeMy WebLinkAboutContract 1619-2 cK 1 z ri PROFESSIONAL SERVICES AGREEMENT CONTRACT AMENDMENT CITY PROJECT NO. 8914 CathedraL City FEDERAL AID PROJECT NO. BHLS-5430(027) DATE PALM DRIVE BRIDGE SPANNING THE WHITEWATER RIVER CONSULTANT: MICHAEL BAKER INTERNATIONAL. Attention: Bradley R. Mielke, P.E., S.E. 74-130 Country Club Drive, Suite 201 Palm Desert, CA 92260-1687 CONTRACT AMENDMENT NO. 5 Pursuant to the terms of the original Professional Services Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the original scope of work for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the Contract. ********************************************************* DESCRIPTION OF CHANGE This contract amendment authorizes additional design funds for Michael Baker to complete the following additional work objectives: Additional Utility Coordination - $28,400; Joint Use Agreement for SCE - $3,600; CVWD Storm Drain Revisions - $12,400; Additional Right of Way Acquisition Services - $21,800; Additional Project Management Services - $35,300; Construction Services (including Constructability Review Support) - $35,000; and Reimbursable Expenses Budget Increase - $10,000. Michael Baker's additional work request outlining the approved scope of work and fee, dated November 28, 2016, is attached and made part of this contract amendment. ****************.***************************************** Contract Amount Through Contract Amendment No. -4-: $1,393,819.00 Add/Deduct this Amendment: $146,500.00 Revised Contract Total: $1,540,319.00 The contract completion date for the engineering phase is not affected by this contract amendment. Contract Amendment No. 1 extended the completion date through December 2021 to allow for the five year Mitigation, Monitoring and Reporting activity following the completion of construction. ******************************************* ************* * Approve,. / 1/ Date: Di. LUG By: / **************************************** ********* ***** We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted Title: ,,�� By: ir. 1244.4441.40.C' Consultant: Michael Baker International Date: 12/1/2016 Michael Baker We Make a Difference INTERNATIONAL November 28,2016 JN: 130556 Mr.John Corella,PE CITY OF CATHEDRAL CITY 68-700 Avenida Lalo Guerrero Cathedral City,CA 92234 RE: Date Palm Drive Bridge Widening;City Project No. 8914 Federal Project Number:BHLS 5430(027) Additional Work Request No. 10 Dear John: The following information is provided to describe the Additional Work Requested so that the Contract may be amended as appropriate.The additional work noted represents revisions to our original scope of work which are either out of scope items or additional work required due to changes in direction as directed by others. Description of Changes: Additional Utility Coordination ($28,400) Consultation and coordination with various utility owners and agencies was originally included in the Contract. However, the work required to complete the final utility agreements was well in excess of what was anticipated at the time of the original agreement and was related to multiple rounds of review comments, differing opinions of agency reviewers, and changes in direction received from utility owner/agency staff. Consultant was required to provide additional coordination,prepare for and attend meetings with the utility companies,prepare exhibits,quantity and cost estimates that described the additional work needed for the various utility facilities in order to obtain Utility Agreements (CVWD, DWA, SCE) and receive final direction from the utility owners as to how the relocation and/or adjustment of their facilities would be handled during construction. The additional fees reflect the following man hours required by Michael Baker to respond to changes required by the agencies. • Coachella Valley Water District(CVWD)—72 hrs. • Desert Water Agency(DWA)—38 hrs. • Southern California Edison Company(SCE)— 12 hrs. • Gas Company—8 hrs. • Verizon Communications 6 hrs. • Time Warner Cable 6 hrs. • Riverside County Flood Control District(RCFCD)—26 hrs. M @AKERINTL,COM 14725 Alton Parkway I Irvine,CA92618 Office:949.472.3505 I Fax:949-472-8373 We Make a Difference Joint Use Agreement for SCE ($3,600) Consultant prepared exhibits to supplement the existing Joint Use Agreement between SCE and the City of Cathedral City. The existing area described in the Joint Use Agreement (JUA) required revision to accommodate the relocation of SCE facilities on the easterly side of Date Palm Drive at Station 37+63.The exhibit was completed(and revised twice)to supplement the existing JUA exhibit and was drawn at a scale of 1"=20'. The exhibit was signed (as required by SCE) by a California Licensed Land Surveyor and contains layout,parcel and record information. Consultant also coordinated extensively with the SCE Land Management Group-Eastern Division in obtaining requirements for the exhibit,reviewing(and revising) the draft exhibit and working to process the exhibit for approval by the SCE Title Group. A total of 24 additional hours were expended on this effort. CVWD Storm Drain Revisions ($12,400) Consultant worked closely with CVWD to obtain a permanent encroachment for the 30"storm drain(and ancillary facilities)that outlets into the Whitewater River on the north levee(west of the bridge). Due to concerns regarding potential failure of the slope lining that developed subsequent to completion of the plans,CVWD required the Consultant to provide an extensive analysis to define the water quality measures (dry well), determine flow volumes and velocities, determine the size and depth of the riprap pad and to detail the outlet structure in the slope lining of the levee. Several iterations were required to obtain concurrence on the design of the storm drain.This task also includes preparation of a quantity/cost estimate and application for a permanent easement from CVWD to discharge into the Whitewater River Channel, and revisions to design plans.75 hours we expended on these efforts. Additional Right of Way Acquisition Services ($21,800) Additional work was required by the Consultant and subconsultant-Overland,Pacific&Cutler(OPC) due to: • Design Changes required by Utility Owners and CVWD to include permanent takes requiring more complex appraisals and acquisitions,additional time analyzing and effecting the changes. • Extended Negotiations with BIA which requires additional contact and coordination with BIA as well as additional negotiations to maintain owner cooperation after successful negotiations had been in place. • Implementing Caltrans Modification of TCE Duration requiring modification of settlements and offers,modification of agreements and deeds,additional project management coordinating with Caltrans and City. • Unusually recalcitrant Owners requiring unusually extensive effort necessary to obtain closing documents from two owners. Consultant was also required to provide several exhibits depicting the easement areas required from the Tribal Allottees(92E and 94C)to Overland,Pacific&Cutler for their use in discussions and negotiations with the BIA for the needed easements within the Whitewater River Channel and adjacent to Date Palm Drive. These exhibits include both permanent and temporary construction easements, parcel numbers, owner information numbers and calculated areas (square footages).In addition,a Channel Improvements Summary Letter was required for Allottee 92E describing work to be completed in the channel. A total of $17,900.was expended by OPC beyond the original anticipated efforts and$2,900(18 firs)was expended by Michael Baker. We Make o Difference Project Management Services ($35,300) Consultant completed additional work to provide Project Management Services that is beyond the original scope of work in the contract.The approved contract stipulated a total of nine(9)months to complete the PS&E (final design) Phase of the project. At the time of the last contract amendment, the project was anticipated to be complete in August 2015.However,for reasons beyond the control of the Consultant,the final plans,specifications and estimates were submitted to the City on March 18,2016. This date reflects a schedule extension of seven(7)months which resulted in substantial additional effort by the Consultant that included coordination with the City and the stakeholder agencies,preparing for and attending meetings with the stakeholders and the City (monthly PDT Meetings) and providing communication during the extended time frame. A total of 180 hours were expended on this effort averaging 6 man-hours per week. Services During Construction ($35,000) Currently,there is a task budget in the Contract for Construction Support to be billed on a time and material basis. Based on the complexity of the construction and expected shop drawing submittals,we request this task budget be increased. In addition, the original scope of work did not include preparing record drawings that is now required. Consultant will use the Conti actor's redline mark-ups to prepare record drawings for the project 185 plan sheets} subsequent to completion of construction. We also understand the City will have a Value Engineering session with the Construction Management Consultant selected for this project. We anticipate attending two meetings to review the Project with the City and the ('M Consultant to discuss the spcefic design considerations and possible oppollunities to reduce construction costs it needed As a result of the discussions, the Consultant will take the resolution comments and modify the drawings and specifications in the form of it delta re■ision to the bid documents Reimbursable Expenses ($10,000) C.utrenily, there is a task hudgei in the t (reset for Reimbursable T-xpense> to be pilled on a time an(i material basis. As of March 2016 when PSF was completed. the expenses reached or exceeded the budget limit. Based on the submittals and activities including as-built drawings required during constr.ction. request this task budget be increased The original budget for reimbursable expenses of 'sI4.500 did not cover all the costs of the printing and delivery and mileage expenses required to complete the additional work. The cost to date is 123,500. the remaining S6.0'itk budget will b. ii\ailable for rciinhum sable expenses during the lfidditr_ and Construction Phase of the Project Additional Work Request=$146,500. Please call me if you have any questions on this matter. Respectfully submitted, Bradley R.Mielke,PE,SE Vice President Michael Baker International,Inc.