HomeMy WebLinkAboutContract 1245-3 Q - IgqS -
COUNTY OF RIVERSIDE
DEPARTMENT OF ANIMAL SERVICES FOR COUNTY USE ONLY
�� O F R i�� COUNTY DEPT/DIVISION: CONTRACT NO. RFP NO.
* Animal Services 15-004
J �4r FUND: DEPARTMENT ID: PROJECT-GRANT: ACCOUNT:
O * !�� ! f ', * Q 10000 4200600200,4200600300 HS600025 773220,773210,773230
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V 9 1 t ,i1 CLASS/LOCATION: CONTRACT AMOUNT: $270,234
,k' -- ; PERIOD OF PERFORMANCE: July 1,2015 through June 30,2016
494 r 9' 8 q COUNTY CONTACT: CONTRACTOR REPRESENTATIVE:
Robert Miller,Director Charlie McClendon,Manager
(951) 358-7442 (760)324-4511
PROGRAM NAME: Animal Field and Shelter Services
This agreement is made and entered into by and between the County of Riverside, a political
subdivision of the State of California,through its Department of Animal Services, hereinafter referred to as
COUNTY, and Cathedral City,hereinafter referred to as CITY.
WITNESSETH:
WHEREAS,the CITY is desirous of contracting with COUNTY to provide a broad range of
animal control and shelter services pursuant to this contract for the purpose of safeguarding the health and
safety of the population of Cathedral City, and the health and safety of its domestic animals for the purpose
of promoting the humane treatment of animals; and
WHEREAS,the CITY wishes to comply with state mandates regarding animal control; and
WHEREAS,COUNTY has the personnel and experience to provide such animal field and shelter
services and is willing to enter into a contract with CITY for the provision of such services subject to the
terms and conditions and for the compensation as hereinafter set forth.
NOW THEREFORE in consideration of the mutual promises,covenants and conditions
hereinafter contained,the Parties hereto mutually agree as provided on pages lthrough 5, Exhibit A
consisting of 4 pages,Exhibit B consisting of 5 pages, and Exhibit C consisting of 2 pages,attached
hereto and incorporated herein.
JUL 212015 2)-S
FORM APPROVED COUNSEL
BY K4§i4l BELL?-VALOI/S DATE
COUNTY Approvals CITY Approvals
Appro -d as to form: Approved as to form:
Name: Name:
111Pr C . f--e-c ei
Title: ALL Title:
Date: Date: L - (5_. I5
Approved by Board of Supervisors Approved by City Council
S :n /A I1 Sign: .%��I
Ma on Ashley, Chairman Stanley Henry, Ma
Date: JUL 212015 Date:
ATTEST: Kecia Harper-Them,Clerk ATTEST: Gary Howell, Clerk
By:/$ i !AL,&t. Atat
15-00
1 1. COUNTY OBLIGATIONS:
2 COUNTY shall provide all services as outlined and specified in Exhibit A, Scope of
Animal Field Services and Exhibit B, Scope of Animal Shelter Services attached hereto
3 and by this reference incorporated herein.
4 2. PERIOD OF PERFORMANCE:
5 The Animal Field Services as referenced in Exhibit A and the Animal Shelter Services as
referenced in Exhibit B of this Agreement shall be effective on July 1,2015 through June 30,
6 2016,unless terminated as specified in Section 7,TERMINATION.
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3. COMPENSATION:
8 In consideration of services provided by COUNTY pursuant to Exhibit A, and Exhibit
B,COUNTY shall be entitled to receive payment as specified in Exhibit C,Payment
9 Provisions attached hereto and incorporated herein by this reference.
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4. AVAILABILITY OF FUNDING:
11 It is mutually agreed and understood that the obligation of the CITY is limited by and
contingent upon the availability of CITY funds for the reimbursement of COUNTY's fees.
12 In the event that such funds are not forthcoming for any reason,CITY shall immediately
13 notify COUNTY in writing. COUNTY shall be entitled to reimbursement of costs for work
performed,in accordance with EXHIBIT C.
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5. HOLD HARMLESS/INDEMNIFICATION:
15 5.1 CITY shall indemnify and hold harmless the County of Riverside,its Agencies,
16 Districts, Special Districts and Departments, their respective directors,officers, Board
of Supervisors, elected and appointed officials, employees,agents and representatives
17 from any liability,claim, damage or action whatsoever,based or asserted upon any
actions of CITY, its officers,employees, subcontractors,agents or representatives
18 arising out of or in any way relating to this Agreement,including but not limited to
19 property damage,bodily injury, or death or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the actions by
20 CITY,its officers, agents, employees, subcontractors, agents or representatives of this
21 Agreement. CITY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees,cost of investigation, defense and settlements or awards
22 of all Agencies, Districts, Special Districts and Departments of the County of
Riverside,their respective directors, officers, Board of Supervisors, elected and
23 appointed officials, employees, agents and representatives in any such action or claim
24 or action based upon such alleged acts or omissions.
5.2 With respect to any action or claim subject to indemnification herein by CITY,CITY
25 shall, at its sole cost,have the right to use counsel of its own choice and shall have the
right to adjust, settle,or compromise any such action or claim without the prior
26 consent of COUNTY;provided,however,that any such adjustment, settlement
27 or compromise in no manner whatsoever limits or circumscribes CITY's
indemnification to COUNTY as set forth herein. CITY's obligation to defend,
28 indemnify and hold harmless COUNTY shall be subject to COUNTY having given
CITY written notice within a reasonable period of time of the claim or of the
commencement of the related action, as the case may be, and information and
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1 15-01,
2 reasonable assistance, at CITY's expense, for the defense or settlement thereof.
CITY's obligation hereunder shall be satisfied when CITY has provided to
3 COUNTY the appropriate form of dismissal relieving COUNTY from any liability for
4 the action or claim involved.
5.3 The specified insurance limits required in this Agreement shall in no way limit or
5 circumscribe CITY's obligations to indemnify and hold harmless COUNTY herein
from third party claims.
6 5.4 COUNTY shall indemnify and hold harmless the CITY,its Agencies,Districts,
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Special Districts and Departments,their respective directors,officers, governing
bodies, elected and appointed officials, employees, agents and representatives from
8 any liability whatsoever,based or asserted upon any negligent or willful misconduct
of COUNTY its officers, employees, subcontractors, agents or representatives arising
9 out of or in any way relating to this Agreement,including but not limited to property
10 damage,bodily injury, or death or any other element of any kind or nature whatsoever
arising from the performance by COUNTY, its officers, agents,employees,
11 subcontractors,agents or representatives of this Agreement. COUNTY shall defend
at its sole expense, all costs and fees including but not limited to attorney fees,cost of
12 investigation, defense and settlements or awards of all Agencies,Districts, Special
3 Districts and Departments of the CITY, their respective directors, officers, governing
body, elected and appointed officials, employees, agents and representatives in any
14 claim or action based upon such negligent or omissions.
5.5 With respect to any action or claim subject to indemnification herein by COUNTY,
15 COUNTY shall, at its sole cost, have the right to adjust, settle,or compromise any
16 such action or claim without the prior consent of CITY provided,however,that any
such adjustment, settlement or compromise in no manner whatsoever limits or
17 circumscribes COUNTY's indemnification to CITY as set forth herein. COUNTY's
obligation to defend, indemnify and hold harmless CITY shall be subject to CITY
18 having given COUNTY written notice within a reasonable period of time of the claim
19 or of the commencement of the related action, as the case may be,and information
and reasonable assistance, at COUNTY's expense, for the defense or settlement
20 thereof. COUNTY's obligation hereunder shall be satisfied when COUNTY has
21 provided to CITY the appropriate form of dismissal relieving CITY from any liability
for the action or claim involved.
22 5.6 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe COUNTY's obligations to indemnify and hold harmless the CITY
23 herein from third party claims.
24
6. INSURANCE: COUNTY agrees to maintain the following insurance coverage's
25 during the term of this Agreement:
6.1 Workers' Compensation:
26 COUNTY shall maintain Workers' Compensation Insurance(Coverage A) as
27 prescribed by the laws of the State of California. Policy shall include Employers'
Liability(Coverage B)including Occupational Disease with limits not less than
28 $1,000,000 per person per accident.
6.2 Commercial General Liability:
COUNTY shall maintain Commercial General Liability insurance coverage for claims
2
which may arise from or out of COUNTY's performance under this Agreement. 15-00
t This coverage shall have a limit of liability not less than$1,000,000 per occurrence
2 combined single limit.
6.3 Vehicle Liability:
3 COUNTY agrees to maintain automobile liability insurance for vehicles provided by
4 the COUNTY for use under this Agreement. This coverage shall have a limit of
liability of not less than$1,000,000 combined single limit.
5 6.4 General Insurance Provisions-All lines:
6.4.1 Any insurance carrier providing insurance coverage hereunder shall be
6 admitted to the State of California and have an A M BEST rating of not less
than A: VIII(A:8).
6.4.2 The insurance requirements contained in this Agreement may be met with
8 a program(s)of self-insurance.
9 7. TERMINATION:
to CITY and COUNTY reserve the right to terminate this Agreement at any time, with or
without cause,upon one hundred eighty(180)days advance written notice stating the
t i extent and effective date of termination. Upon receipt of any notice of termination
from CITY, COUNTY shall immediately cease all services hereunder except such as
12 may be specifically approved in writing by CITY and COUNTY. COUNTY shall be
13 entitled to compensation for all services rendered prior to termination and for any services
authorized in writing by CITY thereafter.
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8. FORCE MAJEURE;
15 8.1 In the event the COUNTY is unable to comply with any provision of this Agreement
16 due to causes beyond their control such as acts of God, acts of war, civil disorders,or
other similar acts, COUNTY will not be held liable to CITY for such failure to comply.
17 8.2 In the event CITY is unable to comply with any provision of this Agreement due to
causes beyond their control such as acts of God, acts of war,civil disorders,or other
18 similar acts, CITY will not be held liable to COUNTY for such failure to comply.
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9. ALTERATION;
20 No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, as authorized by their respective governing bodies,
21 and no oral understanding or agreement not incorporated herein,shall be binding on any of
22 the parties hereto.
23 10. SEVERABILITY:
24 If any provision in this Agreement is held by a court of competent jurisdiction to be invalid,
void or unenforceable,the remaining provisions will nevertheless continue in full force
25 without being impaired or invalidated in any way.
26 11. RECORDS:
27 COUNTY shall maintain and keep records of all expenditures and obligations incurred
pursuant to this contract and all income and fees received thereby according to generally
28 recognized accounting principles. Such records and/or animal control operations of
COUNTY shall be open to inspection and audit by CITY or its authorized representative
as is deemed necessary by the CITY Manager or the authorized representative of the
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CITY Manager upon reasonable notice to COUNTY. 15-00'
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2 12. NO THIRD PARTY BENEFICIARY:
This contract between CITY and COUNTY is intended for the mutual benefit of the two
3 signing parties only. No rights are created under this contract in favor of any third party
4 or any party who is not a direct signatory to this contract.
5 13. NONDISCRIMINATION:
During the performance of this contract, COUNTY agrees that it shall not discriminate
6 on the grounds of race,religious creed,color,national origin, ancestry, age,physical
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disability,mental disability,medical condition including the medical condition of
Acquired Immune Deficiency Syndrome(AIDS) or any condition related thereto,
8 marital status, sex or sexual orientation in the selection and retention of employees and
subcontractors and the procurement of materials and equipment, except as provided in
9 Section 12940 of the Government Code of the State of California. Further,COUNTY
10 agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this contract.
11
14. VENUE:
12 Any action at law or in equity brought by either of the parties hereto for the purpose of
13 enforcing a right or rights provided for by this contract shall be tried in a court of
competent jurisdiction in the County of Riverside, State of California, and the parties
14 hereby waive all provisions of law providing for a change of venue in such proceedings
to any other county. In the event either party hereto shall bring suit to enforce any term
15 of this contract to recover any damages for and on account of the breach of any term
16 or condition of this contract, it is mutually agreed that the prevailing party in such action
shall recover all costs thereof including reasonable attorneys' fees to be set by the court
17 in such action.
18 15. ASSIGNMENT:
19 It is mutually understood and agreed that this contract shall be binding upon COUNTY
and its successors. Neither this contract nor any part thereof nor any moneys due or to
20 become due hereunder may be assigned by COUNTY without the prior written consent
and approval of CITY. CITY and COUNTY hereby agree to the full performance of
21 the covenants contained herein.
22
16. AMENDMENTS:
23 Any amendments, including any supplements,to this contract shall be in writing and
24 shall have the approval of the Board of Supervisors of COUNTY and the CITY
Council. This is the entire contract for Animal Field and Shelter Services and supersedes
25 any prior written or oral contract inconsistent herewith. Any amendment will be presented
to the City Manager prior to CITY Council approval.
26
27 17. NOTICES:
All correspondence and notices required or contemplated by this Agreement shall be
28 delivered to the respective parties at the addresses set forth below and are deemed
submitted one day after their deposit in the United States mail,postage prepaid:
4
COUNTY: CITY: 15-00,
1 Department of Animal Services Cathedral City
2 6851 Van Buren Boulevard 68700 Avenido Lalo Guerrero
Jurupa Valley, CA 92509 Cathedral City, CA 92234
3 Attention: Director Attention: City Manager
4 or to such other address(es) as the parties may hereafter designate in writing.
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15-0$
1 CATHEDRAL CITY
2 EXHIBIT A
SCOPE OF ANIMAL FIELD SERVICE
3
4 The County of Riverside,hereinafter referred to as COUNTY, agrees to provide the following
animal field services for the Cathedral City, hereinafter referred to as CITY:
5
1. Definition of Field Services: The Animal Field Services to be provided by COUNTY for
6 CITY within the corporate limits of CITY shall include but not be limited to the following
activities:
7
1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to
8 the priority of calls as described in this Exhibit.
1.2 Impoundment: Impound all animals found at large and collect such impound fees as
9 as referenced in Riverside COUNTY Code Title 6 or appropriate CITY ordinance.
to 1.3 Proper Care and Treatment: Provide care and treatment to any stray or abandoned
animal in accordance with State law and local ordinances.
11 1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond in
person to all reported bites by dogs or by suspected rabid or wild Animals.As part of
12 this response, COUNTY shall contact and interview the bite victim(or the victim's
13 parent(s)or guardian(s) in the case of a minor) as part of the bite investigation
procedure.
14 1.5 Quarantine: Quarantine, as prescribed by State law and COUNTY Ordinances as
codified under Riverside COUNTY Code Title 6,or any successor thereto
15 (hereinafter referred to as"Riverside COUNTY Code Title 6") all animals suspected
16 to be rabid and/or that have bitten a person or other animal.
1.6 Stray and Barking Animal Complaints: Respond to and process stray and barking
17 animal complaints as referenced in Riverside COUNTY Code Title 6 or appropriate
CITY ordinance.
18 1.7 Dead Animals: Remove dead Animals from the public right-of-way except in such
i9 cases where the Animal is on a state highway within CITY limits. In such cases,
COUNTY shall immediately(or as soon as reasonably practicable)notify by
20 telephone, facsimile, electronic mail transmission or other means the State of
California's Department of Transportation.
21 1.8 Return of Impounded Animals: Encourage the return of any lost/stray Animal
22 (impounded by field personnel)to the rightful owner in the field, subject to the
payment of impound fees.
23 1.9 Licenses for Dogs: County shall issue dog licenses for City residents at City's
24 request. All fees collected for dog licenses shall be accounted for by County and
credited to City on a monthly basis,provided,however,that County shall retain the
25 sum of$5.85 for each dog license issued hereunder. County shall verify dog license
status when responding to requests for service or when responding to complaints
26 about animal behavior. The Animal Control Officer, as part of said officer's regular
27 animal control duties as defined by,but not limited to, the terms of this contract, shall
conduct license inspection activities during animal control investigations so as to
28 ascertain the number of unlicensed dogs,to license such dogs and to foster complianc:
with Cathedral City Municipal Code. County shall also provide an automated
or manual verification system whereby owners can verify the status of their
6
animal's license by telephone. 15-0i
1 1.10 Kennels and Catteries: COUNTY shall inspect and issue licenses to operate dog
2 kennels and catteries within CITY pursuant to CITY's municipal codes, and collect
fees in connection therewith.All fees for licenses to operate dog kennels and catteries
3 shall be retained by COUNTY.
4 1.11 Issuance of Warnings and Citations: Enforce all appropriate provisions of
Riverside COUNTY Code Title 6 including the issuance of warning notices or
5 citations as necessary for violations of the provisions of said Riverside COUNTY
Code Title 6, State law or CITY municipal codes.
6 1.12 Service to Public: Provide service to the public on matters covered in this contract
7
consistent with established policies and procedures that promote courteous and
efficient service and good public relations. Other policies and procedures
8 notwithstanding, COUNTY,in processing any type of complaint or request for
service,will indicate to the caller that a response can be expected as per Section 6
9 below.
0
2. Shelter Care and Disposition Services: The COUNTY will house CITY's animals at the
11 Coachella Valley Animal Campus located at 72-050 Petland Place,Thousand Palms,
California,92276 or other County operated shelter at the County's discretion.
12
13 3. License Processing:
Compensation for License processing shall be based upon actual licenses processed
14 and licensing processing rate. License processing costs shall be billed monthly and
total resulting compensation may vary from estimated contract cost.
15
16 4. Provision of Vehicles and Radio Equipment: COUNTY shall provide animal control
vehicle(s)with the appropriate animal control boxes mounted on the truck chassis and with
17 an air conditioning unit mounted on the animal control truck boxes for use to provide
contract services. The COUNTY shall equip fuel and maintain said vehicles.
1&
19 5. Missing or Stolen Animals: COUNTY shall file a report with the Riverside Sheriff's
Department within 24 hours if an impounded Animal is missing or suspected to have been
20 stolen from an animal control vehicle or while in COUNTY custody. COUNTY shall
indicate on the police report the circumstances of the Animal's disappearance.
21
22 6. Priority of Field Services:
6.1 Definitions: Services are those enforcement activities rendered by COUNTY
23 pursuant to the relevant sections of Riverside COUNTY Code,Title 6 and related
24 State and CITY codes and are assembled for expediency into two categories:
Emergency and Non-Emergency. Priority Ranking refers to the order of priority
25 with which a call will be handled. All calls will go directly to the dispatcher or
assigned clerical staff for relay to the Animal Control Officer. If a call is
26 "exceptional,"as defined in Section 6.4 of this Exhibit, it will be referred to the
27 Supervisor for evaluation and processing.
Field service activities will be performed daily and generally based upon the
28 priority ranking and based on limited service hours in accordance with contract
or part-time officer. All calls involving imminent danger scenarios will be
responded to within 60 minutes if reasonably possible,subject to considerations
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involving the time of day,traffic conditions, or other uncontrollable 15-0•
circumstances.
2 An Animal Control Officer will respond to animal medical emergencies and other
emergencies involving danger to humans within 30 minutes or less during regular
3 service hours,Monday through Friday, and within 60 minutes or less on Saturdays
and Sundays and after regular service hours and holidays. CITY acknowledges that
4 response time may be affected by traffic congestion or other hindering circumstances
5 uncontrollable by the COUNTY.
COUNTY shall provide a means for responding to calls for service that take place
6 during limited service periods(as defined below)which are of an emergent nature
7
pursuant to this Exhibit. Field service personnel shall be assigned to patrol and other
service field tasks as defined by COUNTY and CITY.
8 The following definitions of"regular service hours," "limited service"and
"holidays"are intended to identify the broad time frames during which specific levels
9 of service will be provided. "Regular Service Hours"shall be deemed to mean
10 between the hours of 10:00 am to 2:30 pm, Monday through Friday,holidays
excepted. "Limited service"shall be deemed to mean between the hours of 2:30 pm
11 to 10:00 am,Monday through Friday, all day Saturday, Sunday and on holidays.
"Holidays"as herein shall be those as established by the COUNTY and the CITY.
12 The COUNTY shall answer all telephone calls for Field Services during phone center
13 Operational hours. Calls shall be received by the COUNTY answering service after
hours and on holidays, as noted above. Calls answered by the answering service will
14 be handled on an emergency basis as outlined in this Exhibit. The dispatcher and/or
clerical support staff shall maintain a detailed record of all requests, for service,both
15 emergency and routine,received during regular service hours and after regular seivic:
16 hours, including time and date,when the calls were answered and the disposition of
those calls. Records of these calls shall be maintained for at least thirty(30)days.
17 The CITY and COUNTY agree that any incident reports to the COUNTY by
residents or through emergency services involving a dangerous, aggressive,wild,
18 injured or sick animal constitute an emergency and require immediate action by the
19 COUNTY pursuant to this contract.
Calls for service received after normal business hours that are not of an emergent
20 nature shall be answered by an answering service and referred to call back on the next
21 business day during phone center operational hours. These calls will then be
scheduled for response in accordance with this Exhibit.
22 6.2 Calls considered as Emergencies to be handled Without Delay:
6.2.1 Animals endangering health or safety of the community.
23 6.2.2 Police Department requests for service.
24 6.2.3 Sick or injured stray animals.
6.2.4 Animals in distress.
25 6.2.5 Humane investigations—life threatening. (Depending on immediate
circumstance)
26 6.3 Calls Considered as Non-Emergency to be handled during Regular Business
27 Hours:
6.3.1 Pick-up confined,healthy, stray-animals.
28 6.3.2 Dead animal removal.
6.3.3 Quarantine investigations.
6.3.4 Leash law enforcement.
8
6.3.5 Nuisance animal investigations. 15-01,
1 6.3.6 Permit investigations.
2 6.4 Exceptions:
The Animal Control Director or the deputies of the Animal Control Director may,
3 on a case-by-case basis, authorize variations of priority when circumstances require.
4 COUNTY shall provide a written report within five(5)business days of making a
determination that a variation in priority was required. Qualifying incidents will be
5 determined by the responding officer.
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1 CATHEDRAL CITY 15-0i
EXHIBIT B
2 SCOPE OF ANIMAL SHELTER SERVICES
3 The County of Riverside,hereinafter referred to as COUNTY, agrees to operate and provide the
4 following Animal Shelter Services for Cathedral City,hereinafter referred to as CITY:
1. Shelter Location: The COUNTY will house the CITY's animals at the Coachella Valley
5 Animal Campus Shelter located at 72-050 Petland Place,Thousand Palms CA 92276
("Shelter"),or other shelter operated by the County of Riverside at County's
6 discretion.
The handling of these animals will comply with the terms of this contract. The
COUNTY is responsible for the maintenance and operation of the shelter, and the care of
8 the animals on a 24-hour basis.
9 2. Contract Performance: COUNTY's Director of Department of Animal Services,or
10 appointed designee, shall meet as necessary to discuss contract performance with the
CITY's City Manager or appointed designee.
11
3. Shelter Services:
12 3.1 Treatment of Animals: Adequate care and treatment of animals while in custody at
13 the Shelter to ensure that animals impounded are provided with humane and
appropriate levels of care including a clean environment, fresh water,adequate
14 nutrition and appropriate medical care.
3.2 Spay and Neuter: Ensuring that all dogs and cats adopted from the Shelter are
15 spayed or neutered, or that adequate provisions are made for such spaying or
16 neutering if COUNTY transfers any animals,or if adopted animal is unable to
receive spaying or neutering due to a medical condition.
17 In accordance with California Food and Agricultural Code Sections 30503 and
31751.3, if a veterinarian employed at the Shelter certifies that a dog or cat is too
18 sick or injured to be spayed or neutered,the COUNTY shall collect a spay/neuter
19 deposit from said adopter or purchaser and said deposit will be deposited into a
segregated fund,which will be maintained by the COUNTY. Such deposit will
20 be fully refunded to the adopter or purchaser if proof of sterility is provided within
21 30 business days from the date of surgery, at which the deposit is forfeited in
accordance with the CA Code 30503 and 31751. Accordingly spay and neuter
22 deposits may only be used by the COUNTY for programs to spay or neuter dogs and
cats.
23 3.3 Volunteer Program: Maintenance of a program to provide for the participation of
24 Volunteers in programs relating to animals.
3.4 Enforcement: Enforce all relevant provisions of County of Riverside Title 6,
25 ANIMALS, and State law as may be applicable to animals housed,kept or
maintained at the Shelter.
26 3.5 Incoming Animal Identification: Incoming animals must be checked immediately
27 for collar tag, and scanned for microchip by qualified Shelter staff within one hour o
arrival to the Shelter. Shelter staff shall make all attempts to notify owners
28 within twenty-four(24)hours of the animal impound by COUNTY.
3.6 Quarantine: COUNTY shall quarantine, as prescribed by law, all animals
suspected of being rabid,or involved in a bite investigation.
10
3.7 Impoundments and Quarantines: COUNTY shall house, feed and care for all 15-00-
1 animals impounded and/or quarantined at the Shelter.
2 3.8 Incoming Animal Examinations/Assessments: A cursory exam will be performed
within twelve(12)hours, except after regular business hours when the examination
3 will be performed within twenty-four(24)hours. Incoming animal assessment must
4 include the following:
3.8.1 A physical examination to determine if a medical condition exists which
requires a veterinarian's attention
3.8.2 Routine vaccinations and de-worming, as needed
6 3.8.3 External parasite treatment, as necessary
3.8.4 Document the animal's incoming weight
3.8.5 Scan for microchip identification
8 3.8.6 Establish unique identifier for the animal
3.8.7 Document any identifying features or abnormalities. The COUNTY shall
9 properly document on an animal-by-animal basis that an
10 examination/assessment is performed.
3.9 Behavioral Assessments: Behavioral Assessments of Shelter animals will be
11 conducted in accordance with guidelines established by the Department of Animal
Services.
12 3.10 Adoption: Animals identified as being available for adoption are placed in
13 adoptable areas of the Shelter.
3.11 Community Adoption Partners: California Food&Agricultural Code, Sections
14 31108(b)and 31752(b) state any stray dog/cat"that is impounded pursuant to this
division shall,prior to the euthanasia of that animal be released to a nonprofit,as
15 defined in Section 501(c) (3)of the Internal Revenue Code,animal rescue or
16 adoption organization if requested by the organization prior to the scheduled
euthanasia of that animal. The public or private shelter may enter into cooperative
17 agreements with any animal organization or adoption organization. In addition to
any required spay or neuter deposit,the public or private shelter, at its discretion,
18 may assess a fee,not to exceed the standard adoption fee, for animals adopted or
19 released."
3.12 Foster Care Placement: A foster care placement program assists the Shelter by
20 improving animal care, giving certain animals a better chance of adoption, and lifting
the spirits and morale of staff and volunteers.
21 3.13 Vicious Dogs: Any dog declared or determined to be vicious/dangerous and in
22 custody of the Shelter either under impoundment or quarantine shall be deemed
unsuitable for adoption and shall not be released except as required by law or at the
23 Director's discretion.
24 3.14 Euthanasia: Provide humane euthanasia service as required for impounded
animals held at the Shelter for the lawful number of days, if such animal is not
25 reclaimed by said animal's owner and is deemed to be not adoptable by COUNTY.
Animals that are irremediably suffering from a serious illness or severe injury may
26 not be held for owner redemption or adoption. Only euthanasia methods approved
27 by the American Veterinary Medical Association shall be used.
Records will be kept for a period of not less than three(3)years on each
28 euthanized animal including the following information: breed; sex; color;weight;
other distinguishing characteristics; date, time and location where animal was
found;method of euthanasia and reason for use of method.
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3.15 Drug Enforcement Agency(DEA): Additionally,the COUNTY must 15-00-
comply with all Drug Enforcement Agency(DEA)regulations regarding storage,
2 record-keeping, inventory, use, and disposal of all controlled substances.
3.16 Feeding Protocols: All animals shall be fed in amounts appropriate to meet their
3 nutritional needs.
4 3.17 Staffing and Volunteers: COUNTY shall recruit and supervise all necessary
personnel for the office,kennel,veterinary and other areas of the Shelter. Staffing
5 shall include any and all full or part-time personnel and shall include the
recruitment,supervision and assignment of volunteers in suitable Shelter-related
6 activities. Personnel employed at the Shelter in the performance of Shelter-related
7
activities shall be designated as COUNTY employees and any and all volunteers
engaged in Shelter activities shall participate in activities designated by COUNTY
8 and shall be under the auspices of COUNTY. Use of volunteers at the Shelter shall
be determined by COUNTY on behalf of CITY.
9 3.18 Holding Periods: COUNTY shall hold all stray impounded animals,not otherwise
0 owner identifiable, for holding periods as required by law.
3.19 Missing Animals: COUNTY shall notify police immediately of any animal found
1 to be missing from the Shelter that had previously been impounded and/or in
protective custody.
12 3.20 Hours of Operation: COUNTY shall maintain hours of operation at the Shelter to
13 provide maximum public access for the animals,to the extent possible.
3.21 Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean
14 and sanitary condition. COUNTY's policies and procedures in this area may include
beneficial standards and/or guidelines derived from reputable animal care
15 organizations including,but not limited to, the following: Humane Society of the
16 United States,American Humane Association and American Veterinary Medical
Association.
17 3.22 Provision of Personnel and Supplies: COUNTY will provide personnel, supplies,
materials,medication,pharmaceuticals, and equipment,including forms and reports
18 to perform all aspects of the Shelter Services program.
19 3.23 CITY Access: COUNTY shall provide access to the authorized representatives of
CITY to the entire Shelter during normal business hours,and at such other
20 times upon reasonable notice.
3.24 Livestock and Fowl Care: COUNTY shall provide food,care and shelter to
21 livestock and fowl,either at the Shelter or at another location when such animals
22 cannot be cared for at the Shelter. Costs of housing any livestock or fowl,regardless
of Shelter location shall be charged to the owner of the animal, if known. If the
23 animal's owner wishes to redeem the animal,the owner shall first pay all applicable
24 fees and charges at the Shelter; except as otherwise required by law, then and only
then,will the COUNTY authorize release of the animal. COUNTY shall notify
25 CITY in writing where said expenses reach the amount of$5,000 or greater per
incident. Such expenses shall not exceed the amount of$25,000 per incident unless
26 authorized in writing by CITY.
27 3.25 Animal Disposal: COUNTY shall prohibit any animal whether dead or alive,
which has been impounded,in custody, or in quarantine at the Shelter to be given
28 away,disposed of,traded,sold or in any manner given over to another person,
organization or entity for experimentation,regardless of purpose. COUNTY
shall be responsible for the disposal of animal remains in its custody or
12
control,subject to applicable laws. 15-01
3.26 Level of Service Provided: COUNTY will provide Shelter Services as defined in
2 this contract. COUNTY's policies and procedures for Shelter Services shall be base.
on standards and/or guidelines derived from reputable animal care organizations
3 including,but not limited to the following: Humane Society of the United States,
4 American Humane Association and American Veterinary Medical Association.
5 4. Compensation:
4.1 Compensation for Sheltering: Compensation for shelter services shall be based upon
6 established rate for shelter service at specified primary shelter location and prior year
7
impounds of dogs and cats. An annual rate shall be established based on these factors
and payable monthly in 1/12`h increments. Additional costs for large animal sheltering
s are incurred at$20 per animal per day for horses and cattle and$12 per animal per da
for swine, goats and sheep in accordance with ordinance and will be billed based on
9 actual sheltering on a monthly basis.
10 4.2 Compensation for Operations and Maintenance: Compensation for Operations and
maintenance shall be based upon rate for shelter service at a specified primary shelter
11 location and prior year impounds of dogs and cats. An annual rate shall be established
based on these factors and payable monthly in 1/12'''increments.
12 4.3 License Processing: Compensation for License processing shall be based upon actual
13 licenses processed and licensing processing rate. License processing costs shall be
billed monthly and total resulting compensation may vary from estimated contract
14 COSt.
4.4 Outreach Activities: Daily flat rates educational outreach and shot clinics will be
15 billed based on actual outreach days scheduled. Compensation accounts for full staff
16 time to provide service for one day. The maximum time possible will be afforded for
actual outreach activity; however actual outreach activity time will be reduced by
17 travel and preparation time the day of the event.
18 5. Definitions:
19 5.1 "Shelter Services,"as used in this contract shall include,but is not limited to,the
following activities:
20 5.1.1 Impoundment, admittance,receiving, care, custody and feeding of any and all
stray domestic animals. Livestock, exotics and the impoundment of wildlife
21 as may be delivered and/or received at the Shelter until an appropriate wildlife
22 agency can be contacted and the wildlife then transferred into their custody.
5.1.2 Redemption,treatment, sale, adoption, and/or disposal of any and all animals.
23 5.1.3 Counseling and advising animal owners.
24 5.1.4 Each animal shall be identified individually and photographs of all newly
impounded animals shall be posted on the Shelter website.
25 5.1.5 Ensuring that all dogs, four months and older,released from the Shelter to a
resident of Riverside County are licensed and, if not licensed,to sell license
26 to the owner or other person taking custody of each such dog. In accordance
27 with COUNTY ordinances, require the micro-chipping of released animals at
the owner's expense.
28 5.1.6 Humane euthanasia of animals as lawful and necessary,including the
creation of a log detailing those animals that are euthanized and the
reasons for such euthanasia on an animal-by-animal basis. This log
13
1 shall further state whether the animal was unhealthy and unsuitable for 15-0••
adoption.
2 5.1.7 Proper disposal of dead animals.
5.1.8 Care and maintenance of the Shelter facility,including land and buildings.
3 "Care" includes, but is not limited to providing a safe,temporary refuge for
any animal impounded, and providing needed medical services for
4 injured/sick animals or transfer of animal to the appropriate agency.
5 5.2 "Adoptable Animal,"shall mean those animals eight weeks of age or older that at or
subsequent to the time the animals are impounded or otherwise taken into
6 possession,have manifested no sign of disease,injury,j ry, or congenital or hereditary
7 condition that adversely affects the health or temperament of the animal, or that is
likely to adversely affect the animal's health in the future. Dogs declared as
8 "vicious" under State and/or local laws are unadoptable.
5.3 "Treatable,"shall mean an animal with a medical condition such as skin problems
9 bad flea or skin infestations, a broken limb, abscess, or problems that may be treated
10 with appropriate resources,holding space,treatment and/or time. "Treatable"shall
also mean an animal with behavioral conditions that may be corrected with time and
11 proper training,such as chasing animals/objects, food aggression, etc.
5.4 "Untreatable Animal,"shall mean any animal that is irremediably suffering
12 from a serious illness or physical injury or behavioral condition and shall not be held
13 for owner redemption or adoption.
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1 CATHEDRAL CITY 15-01'
EXHIBIT C
2 PAYMENT PROVISIONS
3 CITY shall pay to COUNTY on a monthly basis in arrears,with a monthly billing and
accounting thereof by COUNTY to CITY those fees as established by County of Riverside
4 Ordinance 630;relative to the services to be performed under this Agreement as follows:
5
1. Animal Field Services:
6 1.1 One half-time Animal Control Officer: 1 x $63,513*=$63,513/annually
*The cost to provide one half-time Animal Control Officer to service an area 4 hours a day,
7 5 days a week,20 hours per week for a total of 1,040 hours per fiscal year, including a
8 factor for direct and indirect overhead and all operational expenses. This cost does not
include overtime. Payable monthly in 1/12th increments of$5,293/monthly.
9 1.2 Estimated Overtime Services 211 hours x$82**=$17,340/fiscal year
**The cost to provide after-hours services(evenings,weekends and holidays)with a
10 minimum 2 hour call out. Estimate based on past experience. To be billed based on actual
11 usage.
1.3 Animal Control Target Area Sweeps: $2,460 per target sweep
12 (The cost to provide 5 officers for 6 hours to perform target area sweep,to be billed
based on actual usage as requested by City.)
13
14 2. Animal Shelter Services:
2.1 Animal Sheltering Services: $167,210/fiscal year
15 Fixed rate based on prior three fiscal year impounds 1,454 x$115 per cat or dog sheltering
rate at Coachella Valley Animal Campus. This formula establishes a fixed
16 rate that will be payable in 1/12x'monthly increments of$13,934/monthly. The CITY
17 will be provided prior year impound rates by March 31'each year.
2.2 Operational and Maintenance(O&M) Costs: $15,180/fiscal year
18 Fixed rate based on prior three fiscal year impounds 1,454 x$10.44=O&M rate at
19 Coachella Valley Animal Campus. This formula establishes a fixed rate that will be
payable in 1/12 monthly increments of$1,265/monthly. The City will be provided prior
20 year impound rates by March 31"each year.
2.2 Large animal sheltering of horses and cattle at$20 per animal per day of
21 sheltering. (Additional cost billed on actual use.)
22 2.3 Large animal sheltering of swine, goats and sheep at$12 per animal per day of
sheltering. (Additional cost billed on actual use.)
23
3. Licensing Service:
24 3.1 Administrative handling fee, $5.85 x 1,195 licenses=$6,991/fiscal year
25 To be billed based on actual usage. Estimated total based on past experience.
26 4. Outreach Activities: Daily flat rates for education outreach and shot clinics will be billed
based on actual outreach days scheduled. Compensation accounts for full staff time to provide
27 service for one day. The maximum time possible will be afforded for actual outreach activity;
28 however actual outreach activity time will be reduced by travel and preparation time the day of
the event.
4.1 Animal Control Target Area Sweeps: $2,460 per target sweep
(The cost to provide 5 officers for 6 hours to perform target area sweep,to be billed based
15
on actual usage as requested by City.) 15-01
4.2 Shot Clinic: $2,783 per shot clinic
2 (The cost to provide 3 clinic services staff and one veterinarian for 9 hours,to be billed
based on actual usage as requested by City.)
3 4.3 Outreach event$2553 per event flat rate billed on actual use
4 (The cost to provide 3 staff, 9 hours each, OT rates used due to limited staffing levels-
supplemented by volunteers.)
5
5. Summary of Compensation for Animal Services: The following chart
6 summarizes the fees to be charged by the COUNTY for animal services pursuant to this
Agreement.
Service FY15/16
8 Regular Field Service $63,513
9
Over-time Field Services $17,340
10 (Estimated)*
Total Field Services $80,853
11
12 Shelter Service** $167,210
(Fixed)
13 Operation&Maintenance*** $15,180
14 Total Shelter Services $182,390
15 License Processing **** $6,991
(Estimated)
16 Total $270,234
17 Rates are subject to change as adopted by the Board of Supervisors.
18 The scheduled compensation payable to COUNTY for all services as set forth in this
19 Agreement is two hundred seventy thousand two hundred thirty-four dollars($270,234) for the
period commencing July 1,2015 through June 30, 2016.
20
*Field services may fluctuate based on actual on call usage.
21
22 **Shelter services fixed rate will be adjusted for each year of contract by the following formula:
Prior three fiscal year dog/cat impounds x sheltering rate. This formula establishes a fixed rate
23 that will be payable in 1/12th monthly increments. The CITY will be provided with prior year
24 impound rates by March 31"each year.
25 ***Operation&Maintenance fixed rate will be adjusted for each year of contract by the
following formula: Prior three fiscal year dog/cat impounds x O&M rate. This formula
26 establishes a fixed rate that will be payable in 1/12th monthly increments. The CITY will be
27 provided with prior year impound rates by March 31'each year.
28 ****License processing costs may fluctuate based on actual number of licenses processed.
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