HomeMy WebLinkAboutContract 1617 DESIGN PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the Cam-i day of ,
2015, by and between the City of Cathedral City, a municipal corporation (" ity") and
DISABILITY ACCESS CONSULTANTS (DAC) ("Design Professional"):
RECITALS
A. Design Professional is specially trained, experienced and competent to
perform the special services which will be required by this Agreement; and
B. Design Professional possesses the skill, experience, ability, background,
certification and knowledge to provide the services described in this Agreement on the
terms and conditions described herein.
C. City desires to retain Design Professional to render professional services
as set forth in this Agreement.
SERVICES OF CONSULTANT
1. Scope of Services; Extra Work.
A. Design Professional shall furnish the services described in the
Scope of Services, attached hereto as Exhibit "A" and incorporated herein by this
reference. Design Professional shall provide said services at the time, place, and in the
manner specified in the Scope of Services.
B. At any time during the term of this Agreement, City may request
that Design Professional perform Extra Work. As used herein, Extra Work means any
work that is determined by City to be necessary for the proper completion of the
services, but which the parties did not reasonably anticipate would be necessary at the
execution of this Agreement. Design Professional shall not perform, nor be
compensated for, Extra Work without written authorization from City. Design
Professional shall perform the Extra Work in the manner specified in the Scope of
Services.
2. Familiarity with Work.
A. Design Professional warrants that it has thoroughly investigated
and considered the scope of services, has carefully considered how the services should
be performed and fully understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
B. If the services involve work upon any site, Design Professional
warrants that it has, or will, investigate the site and is or will be fully acquainted with the
existing conditions, prior to commencement of services hereunder. Should the Design
Professional discover any latent or unknown conditions that may materially affect the
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Design Professional Services Agreement
performance of the services hereunder, it shall immediately inform the City of such fact
and shall not proceed without written instructions from the City except at its own risk.
3. Standard of Care. Services shall be performed by Design Professional in
accordance with generally accepted professional practices and principles and in a
manner consistent with the level of care and skill ordinarily exercised under similar
conditions by members of Design Professional's profession currently practicing in
California. By delivery of completed work, Design Professional certifies that the work
conforms to the requirements of this contract and all applicable federal, state and local
laws and the professional standard of care in California. Design Professional shall
perform such services and duties in conformance to and consistent with that degree of
care and skill consistent with the generally accepted professional standards prevailing
at the time the work is performed. In addition, Design Professional represents that its
work product does not infringe on any other copyrighted work. If Design Professional's
work does infringe on any other copyrighted work, this constitutes willful misconduct
under this Agreement.
4. Independent Evaluation. Design Professional is responsible for making an
independent evaluation and judgment of all conditions affecting performance of the
work, including without limitation site conditions, existing facilities, seismic, geologic,
soils, hydrologic, geographic, climatic conditions, applicable federal, state and local laws
and regulations, and all other contingencies or design considerations. Data
calculations, opinions, reports, investigations, and other similar information provided by
the City relating to site, local or other conditions is not warranted or guaranteed, either
expressly or impliedly, by the City.
5. Licenses.
A. Design Professional represents and warrants to City that it has all
licenses, permits, qualifications, insurance and approvals of whatsoever nature, which is
legally required to practice its profession as well as perform the services as set forth
herein.
B. Design Professional represents and warrants to City that it shall, at
its sole cost and expense, keep in effect or obtain at all times during the term of this
Agreement, any licenses, permits, insurance and approvals which are legally required of
Design Professional to practice its profession.
C. Design Professional shall maintain a valid City business license.
6. Special Requirements. Additional terms and conditions of this Agreement,
if any, which are made part hereof are set forth in the Special Requirements, attached
hereto as Exhibit "B" and incorporated herein by this reference. In the event of a conflict
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Design Professional Services Agreement
between the provisions of the Special Requirements and any other provision of this
Agreement, the Special Requirements shall govern.
COMPENSATION
7. Contract Sum. Compensation to be paid to Design Professional shall be
in accordance with the Schedule of Charges set forth in Exhibit "A", which is attached
hereto and incorporated herein by reference. In no event shall Design Professional's
compensation exceed Twenty Four Thousand Dollars and No Cents ($24,000.00)
without additional written authorization from the City.
8. Payment.
A. Design Professional shall submit monthly billings to City describing
the work performed during the preceding month. Design Professional's bills shall
include a brief description of the services performed, the date the services were
performed, the number of hours spent and by whom, and a description of any
reimbursable expenditures.
B. City shall pay Design Professional no later than 30 days after
approval of the monthly invoice by City staff.
C. When payments made by City equal 90% of the maximum fee
provided for in this Agreement, no further payments shall be made until City has
accepted the final work under this Agreement.
PERFORMANCE SCHEDULE
9. Time of Performance. The services of Design Professional are to
commence upon execution of the Agreement, with work to be completed pursuant to the
Schedule included in Exhibit "A" and is incorporated herein by this reference.
10. Time of Essence. Time is of the essence in the performance of this
Agreement.
COORDINATION OF WORK
11. Independent Design Professional. Neither the City nor any of its
employees shall have any control over the manner, mode or means by which Design
Professional, its agents or employees, perform the services required herein, except as
otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Design Professional's employees, servants, representatives or
agents, or in fixing their number, compensation or hours of service. It is understood that
Design Professional, in the performance of the work and services agreed to be
performed, shall act as and be an independent consultant and shall not act as an agent
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Design Professional Services Agreement
or employee of the City. Design Professional shall obtain no rights to retirement
benefits that accrue to City's employees, and it hereby expressly waives any claim it
may have to any such rights.
12. Conflicts of Interest.
A. Design Professional (including principals, associates and
professional employees) covenants and represents that it does not now have any
investment or interest in real property and shall not acquire any interest, direct or
indirect, in the area covered by this Agreement or any other source of income, interest
in real property or investment which would be affected in any manner or degree by the
performance of Design Professional's services hereunder. Design Professional further
covenants and represents that in the performance of its duties hereunder no person
having any such interest shall perform any services under this Agreement.
B. The City has determined that Design Professional is not a
designated employee within the meaning of the Political Reform Act.
13. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation,
experience and competence of Design Professional. Assignments of any or all rights,
duties or obligations of the Design Professional under this Agreement will be permitted
only with the express consent of the City. Design Professional shall not subcontract any
portion of the work to be performed under this Agreement without the written
authorization of the City. If City consents to such subcontract, Design Professional shall
be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this
Agreement shall create any contractual relationship between City and subcontractor nor
shall it create any obligation on the part of the City to pay or to see to the payment of
any monies due to any such subcontractor other than as otherwise required by law.
RECORDS AND REPORTS
14. Ownership of Documents. All plans, studies, documents and other
writings prepared by and for Design Professional, its officers, employees and agents
and subcontractors in the course of implementing this Agreement, except working notes
and internal documents, shall become the property of the City upon payment to Design
Professional for such work, and the City shall have the sole right to use such materials
in its discretion without further compensation to Design Professional or to any other
party. Design Professional shall, at their expense, provide such reports, plans, studies,
documents and other writings to City upon written request.
15. Licensing of Intellectual Property.
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Design Professional Services Agreement
A. This Agreement creates a nonexclusive and perpetual license for
City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and
other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Design Professional under this Agreement ("Documents and Data").
B. Design Professional shall require all subcontractors to agree in
writing that City is granted a nonexclusive and perpetual license for any Documents and
Data the subcontractor prepares under this Agreement.
C. Design Professional represents and warrants that it has the legal
right to license any and all Documents and Data it provides to the City under this
Agreement.
16. Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information,
and other Documents and Data either created by or provided to Design Professional in
connection with the performance of this Agreement shall be held confidential by Design
Professional. Design Professional shall not, without the prior written consent of City,
use such materials for any purposes other than the performance of the services under
this Agreement nor shall such materials be disclosed to any person or entity not
connected with the performance of the services under this Agreement. Design
Professional shall not use the City's name or insignia, photographs relating to project for
which Design Professional's services are rendered, or any publicity pertaining to the
Design Professional's services under this Agreement in any magazine, trade paper,
newspaper, television or radio production or other similar medium without the prior
written consent of City.
17. Books and Records.
A. Design Professional shall maintain any and all ledgers, books of
account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services, or expenditures and disbursements
charged to City for a minimum period of three (3) years, or for any longer period
required by law, from the date of final payment to Design Professional to this
Agreement.
B. Design Professional shall maintain all documents and records
which demonstrate performance under this Agreement for a minimum period of three (3)
years, or for any longer period required by law, from the date of termination or
completion of this Agreement.
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Design Professional Services Agreement
C. Any records or documents required to be maintained pursuant to
this Agreement shall be made available for inspection or audit, at any time during
regular business hours, upon written request by the City Manager, City Attorney, City
Auditor or a designated representative of these officers. Copies of such documents
shall be provided to the City for inspection at City Hall when it is practical to do so.
Otherwise, unless an alternative is mutually agreed upon, the records shall be available
at Design Professional's address indicated for receipt of notices in this Agreement.
D. Where City has reason to believe that such records or documents
may be lost or discarded due to dissolution, disbandment or termination of Design
Professional's business, City may, by written request by any of the above-named
officers, require that custody of the records be given to the City and that the records and
documents be maintained in City Hall. Access to such records and documents shall be
granted to any party authorized by Design Professional, Design Professional's
representatives, or Design Professional's successor-in-interest.
INSURANCES
18. Insurance Requirements.
A. Policies. Design Professional, at its own cost and expense, shall
procure and maintain, for the duration of the contract, the following insurance policies.
1. Workers Compensation Coverage. Design Professional
shall maintain Workers Compensation Insurance and Employer's Liability Insurance for
his/her employees in accordance with the laws of the State of California. In addition,
Design Professional shall require each subcontractor to similarly maintain Workers
Compensation Insurance and Employer's Liability Insurance in accordance with the
laws of the State of California for all of the subcontractor's employees. Any notice of
cancellation or non-renewal of all Workers Compensation policies must be received by
the City at least thirty (30) days prior to such change. The insurer shall agree to waive
all rights of subrogation against City, its officers, agents, employees and volunteers for
losses arising from work performed by Design Professional for City.
2. General Liability Coverage. Design Professional shall
maintain commercial general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal injury and property
damage. If a commercial general liability insurance form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply separately to the
work to be performed under this Agreement or the general aggregate limit shall be at
least twice the required occurrence limit.
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Design Professional Services Agreement
3. Automobile Liability Coverage. Design Professional shall
maintain automobile liability insurance covering bodily injury and property damage for all
activities of the Design Professional arising out of or in connection with the work to be
performed under this Agreement, including coverage for owned, hired and non-owned
vehicles, in an amount of not less than one million dollars ($1,000,000) combined single
limit for each occurrence.
4. Professional Liability Coverage. Design Professional shall
maintain professional errors and omissions liability insurance for protection against
claims alleging negligent acts, errors or omissions which may arise from Design
Professional's operations under this Agreement, whether such operations by the Design
Professional or by its employees, subcontractors, or sub consultants. The amount of
this insurance shall not be less than one million dollars ($1,000,000) per occurrence.
B. Endorsements. Each general liability and automobile liability
insurance policy shall be with insurers possessing a Best's rating of no less than A:VII
and shall be endorsed with the following specific language:
1. The City, its elected or appointed officers, officials,
employees, agents and volunteers are to be covered as additional insured's with
respect to liability arising out of work performed by or on behalf of the Design
Professional, including materials, parts or equipment furnished in connection with such
work or operations.
2. This policy shall be considered primary insurance as
respects the City, its elected or appointed officers, officials, employees, agents and
volunteers. Any insurance maintained by the City, including any self-insured retention
the City may have shall be considered excess insurance only and shall not contribute
with it.
3. This insurance shall act for each insured and additional
insured as though a separate policy had been written for each, except with respect to
the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the City,
its elected or appointed officers, officials, employees or agents.
5. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
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Design Professional Services Agreement
6. The insurance provided by this policy shall not be
suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30)
days written notice has been received by the City.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-
insured retentions must be declared to and approved by the City. At the City's option,
Design Professional shall demonstrate financial capability for payment of such
deductibles or self-insured retentions.
D. Certificates of Insurance. Design Professional shall provide
certificates of insurance with original endorsements to City as evidence of the insurance
coverage required herein. Certificates of such insurance shall be filed with the City on
or before commencement of performance of this Agreement. Current certification of
insurance shall be kept on file with the City at all times during the term of this
Agreement.
19. Indemnity. To the fullest extent permitted by law, the Design Professional
shall indemnify, defend (with independent counsel approved by the City) and hold
harmless the City, and its directors, officers, and employees from and against all
liabilities (including without limitation all claims, losses, damages, penalties, fines and
judgments, associated investigation and administrative expenses, and defense costs,
including but not limited to reasonable attorneys' fees, court costs and costs of
alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or
relate to the negligence, reckless, or willful misconduct of the Design Professional or the
acts or omissions of an employee, agent or subcontractor of the Design Professional.
The provisions of this paragraph survive completion of the services or the termination of
this contract. The provisions of this section are not limited by the provisions of section
18 relating to insurance.
ENFORCEMENT OF AGREEMENT
20. Entire Agreement. This Agreement constitutes the complete and
exclusive statement of Agreement between the City and Design Professional. All prior
written and oral communications, including correspondence, drafts, memoranda, and
representations, are superseded in total by this Agreement.
21. Waiver. Waiver of a breach or default under this Agreement shall not
constitute a continuing waiver of a subsequent breach of the same or any other
provisions under this Agreement. Payment by City under this Agreement shall not be
deemed a waiver of defects, even if such defects were known to the City at the time of
payment.
22. Rights and Remedies. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the
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Design Professional Services Agreement
parties are cumulative and the exercise by either party of one or more of such rights or
remedies shall not preclude the exercise by it, at the same or different times, of any
other rights or remedies for the same default or any other default by the other party.
23. Controlling Law Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be held exclusively in a state court in the County of Riverside.
24. Litigation Expenses and Attorneys Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the
prevailing party shall be entitled to recover its reasonable litigation expenses, including
court costs, expert witness fees, discovery expenses, and attorneys fees.
25. Execution. This Agreement may be executed in several counterparts,
each of which shall constitute one and the same instrument and shall become binding
upon the parties when at least one copy hereof shall have been signed by both parties
hereto. In approving this Agreement, it shall not be necessary to produce or account for
more than one such counterpart.
26. Authority to Enter Agreement. Design Professional has all requisite
power and authority to conduct its business and to execute, deliver, and perform the
Agreement. Each party warrants that the individuals who have signed this Agreement
have the legal power, right, and authority to make this Agreement and to bind each
respective party.
27. Termination. City may terminate this Agreement immediately for cause.
City may terminate this Agreement without cause upon fifteen days written notice of
termination. Upon termination, Design Professional shall be entitled to compensation
for services performed up to the effective date of termination.
MISCELLANEOUS
28. Notices. Any notice required to be given under this Agreement shall be in
writing and either served personally or sent prepaid, first class mail. Any such notice
shall be addressed to the other party at the address set forth below. Notice shall be
deemed communicated within 48 hours from the time of mailing if mailed as provided in
this section.
If to City: Charles P. McClendon
City Manager
City of Cathedral City
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
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Design Professional Services Agreement
If to Consultant: Barbara Thorpe
Project Manager/ Principal
Disability Access Consultants
2243 Feather River Blvd.
Oroville, CA 95965
29. Amendments. This Agreement may be modified or amended only by a
written document executed by both Design Professional and City and approved as to
form by the City Attorney.
30. Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
31. Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of this Agreement or any other rule of
construction which might otherwise apply.
CITY OFFICERS AND EMPLOYEES
32. Non-liability of City Officers and Employees. No officer or employee of the
City shall be personally liable to the Design Professional, or any successor in interest, in
the event of any default or breach by the City or for any amount, which may become
due to the Design Professional or to its successor, or for breach of any obligation of the
terms of this Agreement.
33. Prohibited Interests. Design Professional maintains and warrants that it
has not employed nor retained any company or person, other than a bona fide
employee working solely for Design Professional, to solicit or secure this Agreement.
Further, Design Professional warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Design
Professional, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
34. Equal Opportunity Employment. Design professional represents that it is
an equal opportunity employer and it shall not discriminate against any subcontractor,
employee or applicant for employment because of sex, marital status, race, color,
religion, ancestry, natural origin, physical handicap, sexual orientation or domestic
partnership status. Such nondiscrimination shall include, but not be limited to, all
activities related to initial employment upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination.
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Design Professional Services Agreement
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF CATHEDRAL CITY
' j(A
Charles P. McClendon, City Manager
ATTEST
'.ary F. Howe I, City Cler
APPROVED AS TO CONTENT APPROVED AS TO FORM:
:074,411
Pat Milos, Comm ity Development Director Charles R. Green, City Attorney
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Design Professional Services Agreement
DISABILITY CONSULTANTS
DESIGN PROFESSIONAL:
By: -
Title: ?1. .‘ w e
Business License #: /Ono /Lf 3 9 oea cd, Lc&
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Design Professional Services Agreement
EXHIBIT "A"
SCOPE OF SERVICES
(Included in February 25, 2015 Draft Proposal for Accessibility Services)
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Design Professional Services Agreement
EXHIBIT "B"
SPECIAL REQUIREMENTS
(None)
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Design Professional Services Agreement
CottkedrS City
Cathedral City
DRAFT Proposal for Accessibility Services
(for Discussion Purposes)
Americans with Disabilities Act (ADA) Self-evaluation and
Transition Plan
February 25, 2015
Disability Access Consultants
2243 Feather River Blvd
Oroville, CA 95965
DAC
DAC
TABLE OF CONTENTS
COVER LETTER III
FIRM BACKGROUND 2
INNOVATIVE TOOLS,STRATEGIES AND BEST PRACTICES 4
PROJECT TEAM 4
OTHER QUALIFICATIONS AND STAFF CERTIFICATIONS 5
QUALIFICATIONS AND EXPERIENCE 6
REFERENCES 7
STATEMENT OF UNDERSTANDING AND SCOPE OF WORK 9
VALUE ADDED ITEMS TO ENHANCE THE PROJECT AT NO ADDITIONAL COST OR THAT PROVIDE A COST SAVINGS 10
SCOPE OF WORK 11
1. ADA Self-evaluation(Programmatic and Policy Review) 11
2. Facility Survey/Barrier Assessment 11
3. Comprehensive ADA Self Evaluation and Transition Plan 12
4. Public Participation and Outreach 12
6. Project Database and Mapping(Added Value at no Additional Cost) 12
PROJECT APPROACH 13
1. ORIENTATION/PROJECT MEETING AND CLARIFICATION OF PROJECT SCOPE,AND SCHEDULE 13
2. SELF-EVALUATION OF ALL CITY PROGRAMS,SERVICES,ACTIVITIES,EVENTS AND RELATED POLICIES,PROCEDURES AND PRACTICES14
3. SURVEY FACILITIES-ACCESS COMPLIANCE ASSESSMENT REPORTS AND SOFTWARE FOR TRANSITION PLANS 15
4. COMPLIANCE ASSESSMENT/TRANSITION PLAN REPORTS AND IMPLEMENTATION 18
SCHEDULE:SCOPE OF SERVICES SUMMARY BY ESTIMATED TIMELINES 19
COST 20
POSSIBLE COST SAVING OPTIONS 20
ADDITIONAL INFORMATION 21
APPENDIX SUPPLEMENTAL MATERIAL
DAC Proposal to Cathedral City for Accessibility Services ii
DAC
COVER LETTER
February 25,2015
To: Bill Simons, P.E.
City Engineer
Cathedral City
Re: Infrastructure Assessment at Various Locations and Transition Plan Update
Firm Information: Disability Access Consultants (DAC)
2243 Feather River Blvd,Oroville, California 95965
Project Manager: Barbara Thorpe, President
bthorpe@dac-corp.com
Phone: 1-800-743-7067
We appreciate the opportunity to submit our statement of qualifications and proposal for providing
consultant services for an Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan for
Cathedral City.
DAC has extensive experience in the evaluation of program and facility accessibility and provides a full
continuum of Americans with Disabilities Act (ADA) and accessibility services for public entities, such as the
Cathedral City. Founded as a California corporation and woman owned business in 1998, DAC has provided
services for the past 17 years to assist public entities to comply and implement accessibility requirements in
accordance with the ADA,Title 24 of the California Building Code,Section 504 and related federal,state and
local disability-related nondiscrimination laws and regulation. DAC has conducted over 14,000 building
inspections, surveyed thousands of parks and playgrounds, surveyed thousands of miles of sidewalks and
performed hundreds of programmatic reviews and self-evaluations to study the accessibility of programs,
services, activities, events and related areas. DAC has a comprehensive understanding of applicable
standards, regulations and requirements under Title II of the ADA, California Building Code and related
state accessibility standards.
DAC recently completed over 25 similar studies in the past few years and many more in prior years. DAC
has completed similar surveys and projects for over 200 public entities with similar requirements in
California.
To provide for easy management of the transition plan and documentation of compliance efforts, DAC has
developed web based software called DACTrak. DACTrak is a powerful tool to manage and update the
transition plan, project costs and document progress. Custom reports can be printed in a variety of
formats.
This proposal is authorized by Barbara Thorpe, who is empowered to submit the bid, negotiate with the
City, and authorized to sign a contract with the Cathedral City.There are no conflicts of interest.
Respectfully submitted by Barbara Thorpe, President
DAC Proposal to Cathedral City for Accessibility Services O1
DAC
FIRM BACKGROUND
Disability Access Consultants was founded as a woman owned California Corporation in 1998, DAC has
provided services for the past 17 years to assist public entities to comply and implement accessibility
requirements in accordance with the ADA,Title 24 of the California Building Code, Section 504 and related
federal, state and local disability-related nondiscrimination laws and regulation. DAC has extensive
experience in the evaluation of program and facility accessibility and provides a full continuum of
Americans with Disabilities Act (ADA) and accessibility services for public entities, such as the Cathedral
City.
DAC has extensive knowledge and experience during the past 16 years with municipalities and public
entities. Based on our experience and listening to the needs of our clients, DAC has developed tools to
enhance ADA projects and streamline the scope of work in a cost effective manner. DACTrak provides an
easy to use web based tool to manage the ADA project and document progress.
DAC has conducted over 14,000 building inspections, surveyed thousands of parks and playgrounds,
surveyed thousands of miles of sidewalk and performed hundreds of programmatic reviews and self-
evaluations to study the accessibility of programs, services, activities, events and related areas. DAC staff
includes certified playground safety inspectors to provide a value added service if requested by the City.
As our founder, Barbara Thorpe, worked with a public entity for 19 years as the ADA Coordinator, 504
Coordinator, and Director of Planning and Compliance, she has extensive experience working with
individuals with disabilities and organizations representing individuals with disabilities. In addition, she
has collaborated with individuals with disabilities and organizations that represent individuals with
disabilities in a facilitative manner that has benefited city governments during her work with other
municipalities. Barbara and the DAC team members have demonstrated the ability to engage and interact
with individuals and organizations to assist with the prioritization, long range planning and
implementation of the ADA plan.
DAC has a team of 12 staff, including two CASp certified inspectors, A
dedicated to assisting public entities, such as the Cathedral City, with
ADA compliance. DAC has a comprehensive understanding of
applicable standards, regulations and requirement under Title II of the 4
ADA,California Building Code and related state accessibility standards.
DAC recently completed similar studies for the City of Newport Beach,
City of Cypress, City of La Quinta, City of Fountain Valley, the City of
San Clemente, City of Del Mar, City of Grass Valley and Calaveras County and the City of Palm Springs.
DAC was also awarded a project to train County of Shasta staff and City of Modesto staff to complete their
own study using our DACTrak accessibility management program. DAC is currently working with Solano
County, the City of Palos Robles Estates and City of Moreno Valley. DAC has extensive experience with
similar public entity clients.
DAC has a reputation to being responsive to the client's needs, providing on-time project completion
within budgets. DAC has a proven track record for comprehensive experience in conducting ADA Self
Evaluations and Transition Plans, implementation and related services.
DAC was recently awarded a project for the Department of Transportation in Washington, D.C.to develop
a pilot study for potential duplication of methodologies in other areas, using tools and standards for public
rights-of-way accessibility reviews by means of a software program to update and manage the ADA public
rights-of-way transition plan. DAC will be providing recommendations for best practices and technologies
for the DOT. In addition, DAC was awarded an additional project with the Department of Transportation in
Washington, D.C. to develop a model self-evaluation and transition plan for public rights-of-way to be
replicated as a best practice in other areas.
DAC Proposal to Cathedral City for Accessibility Services Page 2 of 21
DAC
Other public entities for which DAC has provided similar services include Fair Oaks Recreation and Park
District, Padre Dam Water District, Hayward Parks and Recreation, 15 California Fairs, 160 California public
school districts, and several large Joint Power Authorities and insurance carriers for groups of public
entities.
DAC is currently assisting the Public Entity Risk Management Authority (PERMA) members, of which the
Cathedral City belongs, to assist members with ADA compliance at a discounted rate. DAC has been
assisting several Joint Power Authorities in Sacramento and El Dorado County since 2000 and currently
provides updates, consultation, plan reviews and expert witness services. DAC has worked with public
entities of all sizes, from one site to 506 sites. Members of the DAC team have also served as expert
witnesses to assist public entities to defend their current practices and ADA plan. DAC has only served on
the side to assist public entities to defend their practices and plan and has never assisted with litigation
against a public entity. Our mission statement and philosophy embrace the enhancement and assistance
to our clients to build an ADA accessibility plan while documenting previous and current compliance
methods.
Over the 17 years of serving our clients, DAC has demonstrated financial stability, staff stability and has a
no claims insurance record.
DAC provides a full continuum of professional services that include, but are not limited to:
• Facility inspections
• Self-evaluations for ADA and Section 504 of the Rehabilitation Act
• Policy review and development
• Transition plans
• Public rights-of-way surveys
• Consultation
• Accessibility compliance intake and management software—DACTrak
• DACTrak training to conduct your own inspections
• Expert witness services
• Plan reviews
• ADA Plan implementation assistance and consultation
• Outdoor developed and recreational areas(pools, parks,trails,camping areas)
• NPSI playground safety inspections
• ADA Playground inspections
DAC utilizes the appropriate standard(s)for the inspection that may include, but is not limited to:
• ADA 2010 Standards
• California Building Code
• ADA-ABA
• UFAS
• ANSI
• Section 504 of the Rehabilitation Act
• Outdoor developed and recreational standards
• National Playground Safety Institute(NPSI)standards
• PROWAG—Federal Public Rights-of-way Guidelines
• Federal Highway Administration's Manual on Uniform Traffic Control Devices(MUTCD)
Our firm stands out in the public entity arena due to proven performance in a wide range of services,from
programmatic and policy reviews, facility inspections, transition plans, consultation, plan reviews and
expert witness services. We excel at providing a comprehensive assessment of our clients' current status
by preparing a study of all areas related to accessibility in different departments to document ongoing
compliance.
DAC Proposal to Cathedral City for Accessibility Services Page 3 of 21
DAC
Innovative Tools,Strategies and Best Practices
Based on experience and knowledge of the accessibility field and best practices, DAC continues to develop
innovative methodologies, easy to use ADA management tools, and proven, successful strategies for
evaluating programs, services, activities, events, facilities, parks and public rights-of-way. DACTrak was
developed by DAC for the purpose of easy and useful importing and management of the accessibility data
collected in the field. DACTrak is interactive web based software and is not an enhanced excel spread
sheet. The ability to collect, compile, analyze and use report data in a practical format was one of the
driving forces to develop the DACTrak intake and management software.
Our DAC accessibility management software, DACTrak, provides our clients with a powerful management
tool to document compliance, project costs, print custom reports and record progress. DACTrak is not an
excel spreadsheet, but actual software that has been developed by our company to assist with the
implementation and documentation of the City's ADA plan and provides photographs of as-is site
conditions, which has proved to be valuable documentation. Findings and recommendations, in addition
to other data are preloaded into the DACTrak software. As DAC owns and licenses the DACTrak software,
we can make custom modifications for our clients.
PROJECT TEAM
Disability Access Consultants (DAC) has a dedicated team of twelve professionals with backgrounds in
administrative leadership roles with public entities, construction and code enforcement. DAC is an equal
opportunity employer and our team composition includes minority and veteran representation.The team
has worked together on numerous ADA compliance projects with City governments and public entities.
DAC works with several large JPA's and insurance pools to assist public entities with ADA compliance.
City Contacts
Cathedral City
Barbara Thorpe
Project
Manager
1 11 1
Boga Jennie Grover
Srikant Talasila CASp-152,ICC
Director of
Director of IT Facility Team Leader/ Operations
Quality Control
Candice Pursch
Jeff Eubank
Field Inspection Supervisors
Field Inspectors(4-6)
` J
The DAC team has a proven record to provide on-site services in a collaborative and efficient manner.
DAC has experienced team members who have worked with public entities for successful and on time
completion of numerous projects. Necessary staff members have ICC, NPSI, and CASp certification.A CASp
certified Team Leader will be involved with the project and field evaluations. The project team is
organized to provide a representation of skills needed to accomplish the project objectives. In addition,
DAC Proposal to Cathedral City for Accessibility Services Page 4 of 21
DAC
teams that have worked together previously will be assigned to the Cathedral City project. Following are
descriptions of key team members'qualifications and their assigned roles.
Barbara Thorpe,M.Ed.,LOT
DAC Project Manager
As DAC Project Manager, Barbara will coordinate activities and schedules and report to the Development
Services Director or designee. Barbara will serve in the leadership role regarding the ADA Self-Evaluation
of programs, services, activities and events along with the review of policies and procedures. Barbara
brings twenty years of experience in public administration and providing services to individuals with
disabilities to Disability Access Consultants. As an administrator in a public entity, Barbara provides
unparalleled understanding of the application of the Americans with Disabilities Act and related
legislation. In addition to assisting public entities with compliance with the ADA, Barbara has conducted
compliance reviews for the Department of the Interior to audit for compliance with the ADA, Section 504
of the Rehabilitation Act and related civil rights laws and regulations. Barbara has served as an expert
witness for the Department of Justice, Office of the Attorney General. Additionally, Barbara is a licensed
occupational therapist. Barbara serves on the Division of State Architect Advisory Board and serves as the
vice-chair for the DSA Access Compliance Committee. Barbara has worked on over 200 public entity
projects that are similar to the Cathedral City.
Michael Boga, B.A. Education,California Certified Access Specialist, ICC Accessibility, Usability and Plans
Examiner
Inspection Team Leader
As manager of the production and the inspection team, Michael brings a unique blend of experience in the
building industry along with his understanding of individuals with disabilities to the accessibility team.
Michael is a certified accessibility specialist through the International Conference of Building Officials
(ICC), certified in Accessibility, Usability and Plans examination and is California certified CASp inspector
#152. Michael has completed the updated DSA courses regarding the 2010 California Building Code.
Michael has provided numerous staff development sessions to public entities regarding accessibility
requirements. If requested, Michael would provide training, assist with plan reviews and review new
work completed for compliance, as requested. Mike has worked on over 260 projects that are similar to
the Cathedral City.
Srikant Talasila
Director,Information Technology
Srikant brings many years of experience with information technology and management information
services from a large corporation. He has the ability to categorize and organize large volumes of
information regarding public and school facilities into a manageable database. He provides training and
consultation to our clients in the use of DACTrak. Srikant would work directly with Cathedral City staff to
train and assist with the data entry and management of data.
Jennie Grover
Director of Operations
Jennie draws on her experience in technical writing to provide leadership and management of the
production and technical writing team, organizing the completion of technical reports, as well as managing
production schedules,staff and timelines.
Other Qualifications and Staff Certifications
A qualification that makes DAC unique is the inclusion of Certified Playground Safety Inspectors on staff.
Optional Activity/Optional Staff—Playground "Safety"Inspections
DAC staff includes certified playground safety inspectors to provide a value added service if requested by
the City. DAC has a team of 12 staff, including CASp certified inspectors, dedicated to assisting public
entities,such as the Cathedral City,with ADA compliance.
DAC Proposal to Cathedral City for Accessibility Services Page 5 of 21
DAC
Certified Playground Inspectors
Ernest Knight and Pat McLaughlin are CPSI's with more than 30 years of combined experience in
playground layout, design, accessibility and inspection. Having completed more than 1000 playground
inspections, their in-depth knowledge and experience as it relates to playground equipment and
playground design will insure thorough and comprehensive reports on the current condition of the City
play areas. Pat McLaughlin would be our project leader for the playground inspections and would be
assisted by Ernest Knight or one of our other staff DACTrak Certified, CPSI's. Pat holds a current CPSI
certificate and a California Contractors license. Mike Boga, Team Leader (CASp #152), is also a certified
playground inspector for playground safety. Some Park Districts, such as the Desert Recreation District
and the Fair Oaks Recreation and Park District have added playground safety inspections (in addition to
ADA playground inspections)to their projects.
QUALIFICATIONS AND EXPERIENCE
The DAC team members proposed for the Cathedral City project have worked together on similar projects.
A few projects are listed below. References and a description for the scope of work are provided for
several of the following recent California projects:
• City of Los Alamitos
• City of Bakersfield
• City of San Clemente
• City of Fountain Valley
• City of Modesto
• City of La Quinta
• City of Newport Beach
• City of Claremont
• City of Huntington Beach
• City of Modesto
• City of Manteca
• City of Waterford
• City of Grass Valley
• City of Banning
• City of Red Bluff
• County of Tehama
• County of Butte
• Solano County
• City of Palos Verdes Estates
• City of Moreno Valley
• City of Palm Springs
• City of Cypress
• City of Lincoln City
• Calaveras County
• Desert Recreation District
• Fair Oaks Recreation and Park District
• City of Glendale
• City of Oroville
• City of Clovis
• County of Santa Clara
• County of Shasta
• Town of Paradise
DAC Proposal to Cathedral City for Accessibility Services Page 6 of 21
DAC
DACTrak Accessibility Management Software
The accessibility management software is included at no cost to the City of a period of two years. If the
City decides to continue with the use of the web based management software after the initial two years at
no cost,a small licensure fee is charged for unlimited City users and includes the storage and maintenance
of the City data. DAC also offers a volume discount if other JPA members are using the secure, web based
DACTrak system.
If the City decides not to continue to use the web based DACTrak Accessibility Management System to
maintain, update and document compliance of the ADA plan, the data can be transferred to an excel
spreadsheet or an alternate format. DAC has found that usable and easy to manage software (instead of
excel spreadsheets)is imperative to maintaining and updating the ADA plan.
Categories can be customized and findings organized as demonstrated in the screen shots of the DACTrak
software included as an addendum to our proposal.
DACTrak Reports reds suppat
lest n[Iwitt
City of La Quinta I•
Project Portfolio for City of La Quinta
City of Laquinta
inters&'(lions
Parks
Sid.•walks
!rails
Buildings
References
The following are a few of the most recently completed references for scopes of work similar to the
Cathedral City that include City and County Governments and Park Districts. Numerous additional
references are available.
County of Butte • DAC is currently working with the County to inspect County
Grant Hunsicker facilities for compliance with the Americans with Disabilities
Director of General Services Act and California Building Code.
2081 2"d Street • DAC is also performing a review of County policies, grievance
Oroville,CA 95965-3413 procedures and public notices to evaluate their compliance
Phone: (530)538-2511 with the ADA and suggest alternatives if necessary.
Ghunicker @buttecounty•net • DAC is assisting the County in developing their updated
transition plan.
Thomas Cowles • DAC has provided training to County staff on ADA compliance,
Capital Improvement Project
methods for reasonable accommodations, and effective
Manager
2081 2'Street communications with individuals with disabilities.
Oroville,CA 95965-3413
Phone: (530)538-6055
TCowles@buttecountv.net
DAC Proposal to Cathedral City for Accessibility Services Page 7 of 21
DAC
County of Solano • DAC is currently performing ADA Accessibility surveys of
Rosa Lane, PhD,AIA, LEED AP County facilities using the DACTrak Accessibility Management
Associate County Architect software.
Division of Architectural Services
• DAC is also assisting the County to perform a Self-Evaluation
675 Texas Street, Suite 2500 of services, policies, programs and practices.
Fairfield,CA 94533 • County staff will use DACTrak to update and implement their
Phone: (707)784-7908 Transition Plan.
rmlane@solanocountv.com
City of Newport Beach • ADA Self-evaluation and transition plans of buildings, parks,
Fong Tse intersections, roadways, sidewalks and public rights-of-way.
Principal Civil Engineer The City was provided DACTrak Accessibility Management
3300 Newport Boulevard Software to manage the implementation of the plan,
Newport Beach,CA 92663 document resources needed and document progress.
Phone: (949)644-3321
FTSE@newportbeachca.gov
County of Shasta • DAC is training County staff to use DACTrak to perform self-
Thomas Forbish inspections of County facilities using the DACTrak Intake
Facilities& Fleet Divisions Manager inspection software.
Facilities& Fleet Services Division • The County is also using the DACTrak online management
1958 Placer Street software to update the County's transition and barrier
Redding,CA 96001 removal plan.
Phone: (530)225-5659
tforbish@co.shasta.ca.us
City of La Quinta • ADA Self-evaluation and transition plans of buildings, parks,
Terry Deeringer intersections, roadways, sidewalks and public rights-of-way.
Human Resources/General Services The City was provided DACTrak Accessibility Management
Manager Software to manage the implementation of the plan,
78495 Calle Tampico document resources needed and document progress.
La Quinta,CA 92253 • The ADA Self-Evaluation of programs, services and activities to
Phone: (760)777-7041 determine if any were discriminatory for individuals with
Tdeeringer@la-quinta.org disabilities was completed by DAC.
City of San Clemente • ADA Self-evaluation and transition plans of buildings, parks,
Johanne Thordahl piers, beach areas, golf course, pools, beach concessions,
Risk Mgmt.Analyst lifeguard areas,trails and public rights-of-way.
100 Avenida Presidio • The City was provided DACTrak Accessibility Management
San Clemente,CA 82672 Software to manage the implementation of the plan,
Phone: (949)361-8203 document resources needed and document progress.
ThordahlJ @san-clemente.org • The ADA Self-Evaluation of programs, services and activities to
determine if any were discriminatory for individuals with
Sam Penrod disabilities was completed by DAC.
Human Resources Manager • DAC also assisted with the resolution of two complaints.
100 Avenida Presidio
San Clemente,CA 92672
Phone: (949)361-8313
PenrodS@san-clemente.org
DAC Proposal to Cathedral City for Accessibility Services Page 8 of 21
DAC
City of Fountain Valley • ADA Self-evaluation and transition plans of buildings, parks,
Temo Galvez intersections, sidewalks and public rights-of-way.The City was
Deputy City Engineer provided DACTrak Accessibility Management Software to
10200 Slater Avenue manage the implementation of the plan, document resources
Fountain Valley,CA 92708 needed and document progress.
Phone: (714)593-4517 • The ADA Self-Evaluation of programs,services and activities to
Temo.galvez @fountainvalley.org determine if any were discriminatory for individuals with
disabilities was completed by DAC.
Fair Oaks Recreation and Park • DAC performed ADA inspections of all District parks, facilities
District and playgrounds to identify elements that need modification
Maureen Zamarripa to achieve compliance with the Americans with Disabilities
District Administrator Act and CBC Title 24.
4150 Temescal Street • DAC also performed playground safety assessments to ensure
Fair Oaks,CA 95628 the District's compliance with the California Playground Safety
Phone: (916)966-1036 -ext. 13 Regulations.
mzamarripa @fairoakspark.org
City of Modesto • DAC trained City staff to use the DACTrak tablet to inspect
Paul Liu selected City buildings
Senior Planner • DAC staff inspected City Parks
1010 Tenth Street,Suite 300 • DAC assisted with the development of an ADA Self-evaluation
Modesto,CA 95354 • DAC assisted the City with the public input process
Phone: (209)577-5282
pliu @modestogov.com
Disability Access Consultants has never been removed from a project or disqualified from proposing on a
project.
Subcontractors
DAC does not use subcontractors, as DAC prefers team members that have direct accountability and
training by DAC to provide a seamless project delivery and interaction with City staff.
No Conflict of Interest
DAC does not have any actual, apparent, potential, direct or indirect conflicts of interest that may exist
with respect to the firm, management, or employees of the firm or other persons relative to the services
to be provided for this project. In addition, DAC does not have any public or private clients doing business
with the Cathedral City.
STATEMENT OF UNDERSTANDING AND SCOPE OF WORK
Disability Access Consultants (DAC) understands that the Cathedral City(City) is seeking a qualified firm
to inspect, evaluate and prepare reports identifying the extent of construction-related and potential
barriers in the City's programs,services, activities and special sponsored events.
The inspections will identify barriers or potential barriers in accordance with applicable Federal and
State accessibility standards and regulations. In addition, it is understood that DAC will assist the City in
developing a schedule for barrier removal over time in a cost effective and realistic manner, using
programmatic solutions where available.
In order to successfully complete the project activities in a timely manner, DAC will work closely and
collaboratively with the Cathedral City without imposing unnecessary interruptions or burdens to City staff.
DAC Proposal to Cathedral City for Accessibility Services Page 9 of 21
DAC
DAC has extensive knowledge and experience with all Federal and State regulations during the past 17
years in business, that includes, but is not limited to the ADA up to and including the current 2010
American's Disability Act Standards (ADAS), 28 Code of Federal Regulation (CFR) 35, Title 24 California
Building Standards Code, Title II of the ADA, PROWAG, MUTCD, Section 504 and related Federal and
State Standards and Regulations.
Value Added Items to Enhance the Project at No Additional Cost or that Provide a Cost Savings
In addition to the above understandings and confirmations, DAC has found through its experience of
working with City and County Governments and Joint Power Authorities, such as PERMA, of which the
Cathedral City is a member, that certain other items enhance the level of success and implementation of
ADA Transition Plans and Self-Evaluations by public entities.
As an additional value at no cost, DAC provides at least one photograph of each noncompliant accessible
item or element, a record number for reference, estimated costs and other features to assist with the
implementation of the Transition Plan. To provide for easy management of the transition plan and
documentation of compliance efforts, DAC has developed web-based software called DACTrak. DACTrak
is a powerful tool to manage and update the accessibility plan, project costs and document progress.
Custom reports can be easily prepared, printed and saved in a variety of formats.
Disability Access Consultants(DAC) includes the following additions at no additional cost:
• Noncompliant findings and recommendations are included in the DACTrak software
• One or more photographs of each noncompliant finding are included
• Additional photographs can be viewed of the noncompliant item by one click
• DACTrak provides a method to schedule and track the barrier removal
• Documentation of progress and compliance using the progress reporting feature of DACTrak
• Priorities can be established and further refined using DACTrak
DACTrak provides for an organized input method that captures all of the information gathered from the
site inspections with photographs for each noncompliant finding. In essence,all of the field information is
captured in a web-based software package and provides for "green" data collection and avoids paper and
pencil checklists and unorganized photographs. DACTrak can also be used on a tablet pc to add new
facilities and update compliance assessments and transition plans.
DAC has also found that having usable "software" and not just a database is very important to be able to
easily manage and update the transition plan. Our extensive experience with clients needing to have an
easy to manage and update plan was the catalyst for DAC to develop our DACTrak software for use by our
clients. Thus,other critical issues include:
• Software to update and manage your Transition Plan
• The ability to document progress and barrier removal
• The ability to print custom reports
• The ability to update the plan "automatically"when codes change without re-inspecting sites
• The ability to project costs
• The ability to add or delete facilities
DAC's collection of actual measurements of as-is conditions and GIS information for public rights-of-way is
another value added item. The collection of an as-is condition is a valuable asset to allow the user to
make an informed decision based on an actual measurement. For example, if a "yes" or "no" approach is
utilized to indicate if an item is compliant,the user may not know what the actual level of noncompliance
is and would not be able to set a priority or severity rating. If codes change,the information collected can
be reprocess without the need to re-inspect, thus providing longevity of the plan and internal capacity of
the City in a cost effective manner.
DAC Proposal to Cathedral City for Accessibility Services Page 10 of 21
DAC
SCOPE OF WORK
The scope of work may include, but is not limited to:
1. ADA Self-evaluation(Programmatic and Policy Review)
a) Assisting the City in developing the procedures, forms and postings needed to conduct a self-
evaluation of the City's programs,services, activities and events;
b) Conducting the self-evaluation of all relevant public facilities, programs, services, and
activities,to include research,field data collection, and data analysis;
c) Reviewing policies, procedures and practices to determine if any are discriminatory or
potentially discriminatory;
d) Meeting with the City to determine the best method to meet the Title II ADA requirement for
opportunities for public input, DAC will present recommendations for input by the public;
e) Compiling a draft and subsequently a final Self-evaluation for review by the City;
2. Facility Survey/Barrier Assessment
a) Survey by DAC of buildings,sites, parks, recreational areas and public right-of-way;
b) Surveys will identify all physical barriers(interior and exterior)that identify physical barriers in
each site in accordance with Title 24 of the California Building Code and the ADA Standards
(previously referred to as ADAAG);
f) Developing a Transition Plan which will identify and prioritize current barriers, provide a
schedule for barrier removal, as well as establish procedures for addressing future
accessibility issues;
g) Identification of potential risk management issues by the analysis of data and identification of
risk management profiles;
h) Providing photographs,findings, recommendations, code references,estimated costs, priority
settings (in addition to prioritized report) in accessibility software, not just an excel
spreadsheet,for accessibility management;
i) Identification of actual as-is conditions with photographs (not just compliant or noncompliant
notation);
j) Providing management, monitoring, and web based tracking tools that will allow staff to
manage current and future accessibility issues, update the deficiency status, and generate
reports to show progress in meeting the Transition Plan requirements;
k) Providing training for City staff as requested on general ADA compliance rules and regulations
so they are knowledgeable and empowered to understand the accessibility requirements, and
to prevent noncompliant work being performed and barriers being built. Training will also
include project overview objectives to ensure that all new construction, alterations and
additions meet current accessibility standards and that features will be maintained by
building the internal capacity of the City, including policies to support the objectives of
compliant new work and maintenance of accessible standards;
I) Conducting a survey of City public right-of-ways to include but not limited to sidewalks,
crosswalks, pathways, curb ramps for compliance with the ADA, PROWAG, CAMUTCD and
other applicable standards and regulations;
m) GIS locations will be provided in the DACTrak web based accessibility management software
for all public right-of-way measurements;
n) Conducting a field survey of existing ramps that will include GIS locations, condition data,
coordinates, ramp type, slopes (running and cross),top landings, bottom landings, side flares,
detectable warnings and related areas;
o) Incorporated public right-of-way data and curb ramps into the overall ADA Transition Plan
document;
DAC Proposal to Cathedral City for Accessibility Services Page 11 of 21
DAC
p) An inventory of the items identified as physical barriers will be incorporated into facility
diagrams and/or into the DACTrak accessibility database management software system.
3. Comprehensive ADA Self Evaluation and Transition Plan
a) DAC will develop, in collaboration with the City, a comprehensive ADA Self-Evaluation and
Transition Plan for facilities, buildings, parks and the public right-of-way;
b) The ADA requires a minimum of four items to be included in a transition plan. The four (4)
requirements will be included in the City's plan, in addition to the items listed below:
a. the noncompliant finding
b. recommended method for barrier removal
c. projected schedule for barrier removal
d. the identity of the person that is responsible for the implementation of the plan
c) The ADA Transition Plan prepared for the City will also include:
a. Identification of the actual,as-is barrier
b. Method of evaluation of the barrier
c. Prioritization for removal of barriers
d. Estimated costs
e. Procedures,forms, methodology and technology for monitoring implementation of the
plan
f. Documentation of barrier removal
g. Procedures,forms, methodology and technology for performing additional assessment
of barriers(future sites or sites remodeled or the function changed)
h. Development of Requests for Accommodation forms
i. Standard drawing for remediation methods for the applicable remediation (federal or
state-depending upon barrier)
4. Public Participation and Outreach
a) As required by Title II of the ADA, DAC will lead the public participation and outreach program
to assist the City to advise the public and stakeholders,solicit input into the City's plan, provide
opportunity for interested persons and individuals to participate in the development of the
plan;
b) DAC will present recommendations to the City regarding the proposed methods to provide
opportunities to the public and collaborate with the City to select the individual methods for
public input that are most appropriate for the Cathedral City (on-line surveys, questionnaires,
postings, notices, meetings,etc.);
c) DAC will organize the format and procedures for a Project Workshop or workshops to inform
the community and received public input;
d) DAC will maintain a record of public input comments;
e) DAC will participate and answer questions appropriate to the consultants or refer questions
appropriate to the City;
f) After receiving input from the City following a review of the draft plan, DAC will prepare and
present a draft plan to the community
6. Project Database and Mapping(Added Value at no Additional Cost)
DAC will provide the City with actual accessibility management software, not just electronic database
of items contained in the Facility Survey Report. DAC has found that an electronic database does not
provide the City with a tool containing integrated photographs needed to implement the plan, set
priorities, make notes and print custom reports. If the City does not want to use the software,the data
can be placed in an excel spreadsheet.
DAC Proposal to Cathedral City for Accessibility Services Page 12 of 21
DAC
DAC will provide the City with DACTrak, a web-based monitoring,tracking, and management system at
project completion. DACTrak allows users to review and update progress in barrier removal, and to
generate many different styles of reports to document progress. DACTrak contains one or more
integrated photographs that are attached to the finding, eliminating the need to reference another
area or report supplement.
a) DAC will license DACTrak to the City for a period of two years at no cost to manage all of the
field data collected, print custom reports, document progress, estimate costs and perform
other management functions;
b) Data collected will be the property of the City should the City decide for any reason not to
continue to use the DACTrak accessibility intake and management software system;
c) DACTrak will include and provide correlation with field data collected, reports,transition plans,
drawings, code references, estimated costs and photographs for each noncompliant
accessibility item or element;
d) Reference maps for GIS information will be provided in addition to a linked mapping system for
each item;
e) DACTrak provides a description, location and record number for each barrier that allows the
user to access the information and location;
Project Approach
Activities will include, but are not limited to the following:
1. Orientation/Project Meeting and Clarification of Project Scope, and Schedule
DAC will conduct an initial project kick-off meeting with selected Cathedral City staff to establish roles
and lines of communication, refine project goals, review the overall project schedule, schedule
surveys of Cathedral City facilities and identify key Cathedral City personnel related to the project
scope. Initial self-evaluation activities will be completed during this step. More specific activities will
include:
❑ Information that is needed will be clarified at the initial orientation meeting. The initial
meeting will also clarify proposed activities and provide a collaborative framework to discuss
project strategies. DAC has found that at least one orientation meeting is needed to prepare a
strategic project work plan for a coordinated and seamless effort. The project methodology is
generally designed to develop a comprehensive plan without placing additional activities and
impact upon Cathedral City staff.
❑ Barbara Thorpe of DAC will be designated as the project manager and policy and program
analyst and will be the DAC contact for the project and serve as the point of contact for the
Cathedral City. The CASp designated team member that will coordinate the inspection team
during the facility reviews will be Mike Boga. Mike will be directly involved in the project and
field evaluations. Other roles and responsibilities of key team members are indicated in the
organizational chart and in the description of the roles and responsibilities.
❑ Barbara will meet with the designated Cathedral City officials to discuss the project scope,
deliverables currently needed by the Cathedral City, deliverables that may be needed by the
Cathedral City in the near future, discuss projected schedules and timelines, discuss cost saving
methods, and review alternatives for compliance by the Cathedral City. DAC has some optional
cost saving measures for consideration by the City, which include use of the DACTrak tablet to
complete inspections or a portion of the inspections. Use of the DACTrak tablet by staff has
also proved to be a valuable training activity.
DAC Proposal to Cathedral City for Accessibility Services Page 13 of 21
DAC
❑ Specific methodologies and data collection will be clarified. Timelines and benchmarks will be
developed. Operational and procedural requirements will be reviewed, such as coordination of
schedules, name tags, project dates and other relevant information. DAC staff members wear
DAC company shirts and have DAC identification badges.
❑ The initial orientation meeting should include an assessment of previous compliance activities
and areas of current or potential litigation. The review of compliance activities and high
priority areas will assist with the development of an overall project plan. The review and
documentation of prior initiatives will also build a more defensible plan if the City is challenged
by litigation.
❑ Project objectives will be clarified and elements that may be unique or of particular importance
for the Cathedral City will be discussed. Items such as community input and staff needs will be
confirmed.
❑ Hours of operation,schedules and Cathedral City activities by location will be discussed.
❑ The self-evaluation to review policies, procedures, practices and contracts, agreements and
documents will be initiated.
2. Self-Evaluation of all City Programs, Services, Activities, Events and Related Policies, Procedures
and Practices
❑ DAC will review all City policies, memos of understanding, administrative regulations and
other policy and procedural related documents to identify if any are discriminatory or
potentially discriminatory for individuals with disabilities.
❑ DAC will make recommendations to the City for consideration regarding potential revisions to
policies and practices.
❑ DAC will collaborate with the City to " ° -_ -
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of the ADA without rising to the level of "'''°
increasing risk and liability for the City. w"""°"i"
❑ Recommendations will be made, as appropriate, regarding programmatic alternatives to
physical barrier removal.
❑ DAC will prepare a draft Self-Evaluation summary document for the City to review.
DAC Proposal to Cathedral City for Accessibility Services Page 14 of 21
DAC
❑ Following comments by the City, DAC will prepare a final ADA Self-Evaluation and describe
recommendations for implementation.
3. Survey Facilities-Access Compliance Assessment Reports and Software for Transition Plans
❑ DAC will survey the facility locations established at the time of contracting or at the kick off
meeting. Areas open to the public are required to be accessible. Areas that are staff only and
do not have access by the public can be assessed and prioritized differently.
❑ As required by the ADA, the 2010 ADA Standards will be compared with state codes (Title 24
of the California Building Code) and the standard that provides the greater level of
accessibility utilized. As DAC collects as-is field conditions and records all information, data
can be reprocessed if codes change without conducting a re-inspection, thus resulting in a
significant savings when codes change and the plan needs to be updated. Items and areas in
the DAC site surveys may include, but are not limited to the following:
• Parking
• Parking garages
• Curbs
• Curb ramps
• Entrances
• Passenger Loading Zones
• Crosswalks
• Paths of Travel
• Ramps
• Handrails
• Elevators
• Platform Lifts
• Stairs
• Doors
• Door hardware
• Telecommunications Devices(TDD/TTY)
• Signage-Permanent and Directional
• Visual&Audible Communications and Alarms
• Restrooms
• Drinking Fountains
• Common use areas
• Employee break areas °'
rv[ryyG P.ACAa^'.
• Meeting and conference rooms
• Locker Rooms i M '
hg_6i*DB�[��FAL •
• Stadiums Y
• Playgrounds and outdoor areas
• Areas of Rescue Assistance `' 1
• Sidewalks
• Intersections
• Transit stops
• Street Furniture
• Trails
• Recreational areas
• Outdoor Developed Areas
DAC Proposal to Cathedral City for Accessibility Services Page 15 of 21
DAC
❑ Assessments and reports will include a high degree of detail with photographs, code
references, and cost estimates. The DACTrak software and reports will include additional
specifics, such as as-built dimensions, progress reports, additional prioritizations, preset
reporting features and other custom reports. Reports will be delivered in the format
requested, and reports will also be available using DACTrak. The inclusion of photographs
showing the as-is condition has proven to be valuable assistance to clients in the formulation
of the decisions regarding barrier removal priorities. The DACTrak software provides an easy
to use accessibility management platform that exceeds the ability to manage the plan by hard
copies and binders. The assessment report of each facility will include cost estimates to
correct deficiencies in accordance with the ADA,Title 24 of the California Building Code.
❑ Barriers are identified by building, floor, or location and given a unique identifier record
number(UIN)to assist with navigation in the accessibility software and location of the finding
and recommendation by area and site. Estimated applicable costs will be given by item and
element in accordance with industry standards. Costs can be easily adjusted to adhere to any
cost estimates the Cathedral City may utilize.
❑ Public Rights-of-Way: The review of public rights-of-way (PROW) is a requirement for ADA
compliance. Based on our experience working with many City municipalities, some Cities
complete their ADA compliance in phases. Some City municipalities divide ADA compliance to
span budget years and may conduct the surveys of high use public buildings, facilities and
parks as Phase 1, and subsequently complete the surveys of sidewalks, intersections, transit
stops and other related accessibility items followed by low public use facilities and buildings.
❑ DAC currently provides geographical information (latitude and longitude) for each identified
exterior barrier in the public right-of-way that can be incorporated into the City's
Geographical Information System (GIS). If this optional item is selected by the City,there is no
additional cost for the GIS service as it is incorporated into the DACTrak inspection and intake
information collected in the field by the pc tablets used during the inspection of the public
rights-of-way accessible items and elements. DAC incorporated the map-linked GIS feature
based on the needs of many of our City and County clients.
❑ Public rights-of-way that have GIS information and photographs incorporated, include but are
not limited to the following:
Sidewalks
• Width
• Cross Slope
• Running slope
• Changes in elevation greater than 1/4 inch and changes in elevation that are not
beveled up to% inch
• Any obstructions in the sidewalk that obstruct or narrow the path of travel such as
protruding objects and items that narrow the required width
• Street furniture
DAC Proposal to Cathedral City for Accessibility Services Page 16 of 21
DAC
Intersections
• Street furniture
• Crosswalks
• Pedestrian ramps-curb ramps;width,slope, side flares,grooved borders,truncated
domes, alignment with the crosswalk
• Accessible pedestrian signals
• Traffic stop bars
Adams Street
Sidewalks - Exterior : Sidewalks, Hazards&Gratings
East Side Of Adams Street From Avenue 47 To Highway 111
Change In Level 287 Feet North Of Avenue 47 @ 33.7073,-116.2860
Tripping Hazard Height Non Beveled S■ e■aiks,Hazards s Gratngs Tnpp■rg
Hazard Height Non Beveled
Finding
Sidewalk has a tripping hazard that is higher than recommended
value.
On-Site Finding 0.50 inches
Recommendation
Make sure that the sidewalk has no tripping hazards. '
Recommended Up to 0.25 inches
Costing Information(Estimated) Code Reference:
Remove tripping hazards. $198 A .44 3 CA.11336
Record Number: 33590 2611 2307 2925
DAC uses a comprehensive approach to inspecting public rights-of-way (PROW). In order to
conduct an assessment of all the requirements in the PROW, DAC conducts manual
measurements of the field conditions and enters the information into our DACTrak pc tablet in the
field. DAC has found that the use of automated equipment for running slopes on sidewalks, such
as ultra-light profilers, do not provide an actual measurement, but only provide a chart showing
ranges. In some cases, if a change in level is greater than /z inch, no actual quantifiable
information is reported of how much greater or of the severity. In order to get the actual
measurements for the sidewalks and intersections, the use of a "profiler" does not provide the
measurements needed for items such as automated pedestrian signals and street furniture.
❑ Physical access problems that require structural solutions will be documented in the Compliance
Assessment/Transition Plan. The proposed method for removal will be provided.The transition
plan will identify physical barriers that may limit accessibility of the Cathedral City programs,
services or activities for individuals with disabilities. The schedule for removal of barriers and
appropriate timelines will be developed in consultation with the Cathedral City.
❑ Identified barriers and obstacles will be prioritized as discussed in the Scope of Work. Use of
the DACTrak software will provide the Cathedral City with an additional tool to reprioritize
items depending upon the unique and ongoing needs of the Cathedral City and public
comments during the public input process. Public and nonpublic areas will be identified, if
requested. Employee only areas, for example, as usually given a lower priority for barrier
removal.
DAC Proposal to Cathedral City for Accessibility Services Page 17 of 21
DAC
❑ Detailed findings, inspection intake records and digital photos are utilized during the intake
process. Findings are incorporated into the transition/barrier removal plans. Information
collected during the survey process is preloaded by DAC into our DACTrak accessibility
management software.
❑ DAC team members from the Oroville,California office will conduct on-site inspections on our
DACTrak pc tablets or slates and export the on-site field conditions for processing by our
servers the same day of the inspection while located in Cathedral City.Thus,the draft report is
ready the same day or at the end of the inspection of the particular site. Cost estimates are
then refined by Michael Boga, Inspection Team Leader, in collaboration with the City. If the
City has utilized particular cost estimates for standard nonaccessible items or elements, then
the City's cost is entered into the DACTrak program. The on-site facility team leader conducts
a quality assurance review and contacts the field inspector regarding any items in the report
that may need further investigation. The on-site facility team leader completes any necessary
edits and the final quality control editor is notified that the report is ready for the final edit.
.% ,.,.w Tads aapMrt
Facility:Boys&Girls Club I..
Parking-Exterior:Parking Lot,Panting Space
Parking Off Of Park Avenue
Left Accessible Space
Parking Space Width
Finding Parki •Lot,Parking Space:Parking Space Width
The accessible parking space does not meet the minimum
reouirements for width.
On Site Finding: 98.00 inches
Recommendation
Re-stripe the accessible parking space.
Recommended: At least 108.00 inches -,
Costing Information
Re-stripe existing parking space.$350.00
Citations
ADA 4.6.3
CA 11298.4 : �•v
of
Priority 13 I Projected Date of Completion 4/12/2012 &
Progress riot Started IT Actual Date of Completion J
Resolution I I Actual Cost
Send PC to ABC Contracting
New Gemment '
Update Cancel
4. Compliance Assessment/Transition Plan Reports and Implementation
❑ The draft Transition will be submitted to City staff for review and approval. The final report
will be presented to City staff and, if requested, a Q&A session or workshop will be held.
❑ Following approval by the City, DAC will present the transition plan and findings by
demonstrating the use of the DACTrak Accessibility Management software program and
providing a training session. DAC will prepare and print reports in the type and style
requested by the City.The City will have use of the DACTrak software for a period of two years
at no cost to update and manage their information and print progress reports and other
custom report formats.
❑ The draft plan shall describe the methods that will be used to make the facilities accessible
and outline a strategy over time. It is recommended that the schedule and timelines be
developed by the Cathedral City in collaboration with DAC. It is not recommended that DAC
unilaterally place dates in the plan that the Cathedral City may not approve, and DAC would
not want to inadvertently commit the Cathedral City to dates that may be unrealistic or
inappropriate. The projected schedule for barrier removal is required by the ADA for the
DAC Proposal to Cathedral City for Accessibility Services Page 18 of 21
DAC
development and implementation of the required transition plan. It is anticipated that the City
would opt for a phased implementation plan with a timeline of a minimum of five years.
❑ Cost estimates will be provided when available for the specific item or element and can be
easily be adjusted in the DACTrak software to utilize any specific costs adopted by the
Cathedral City.
❑ The phased implementation plan is best developed in collaboration with the Cathedral City.
DAC will recommend a prioritized plan that can be modified and updated by the City.
❑ It is not recommended, nor is it required that the ADA Self-Evaluation be approved by City
Council. Projected dates that are incorporated into the plan may become problematic if the
dates are not met. The plan is intended to be a working, ongoing plan that benefits from
flexibility.
SCHEDULE:SCOPE OF SERVICES SUMMARY BY ESTIMATED TIMELINES
Based upon experience,a project milestone chart is provided in months.
Scope of Service—Activity or Task 1 2 3 4 5 6 7 8
1. DAC Team Meeting with Cathedral City; kick-off meeting; survey
methodologies,deliverables and schedule confirmation
2. Project planning,scheduling, procedures review
3. Review of policies, procedures and practices; analysis of existing
plan
4. Collaboration and confirmation of public input process
5. Public input and community outreach ,
6. Draft Self-Evaluation of services, policies, programs and practices
7. Field inspection data compiled (compiled on a daily basis and
available for review throughout the inspection process)
8. Presentation to selected City staff(recommended that the review
occur at several milestones, not only at the conclusion)
9. Solicit and record feedback from the City(several opportunities for 111111
feedback)
10. Appropriate public input integrated into the surveys for further
prioritization
11. Incorporate and integrate the City's current public right-of-way plan
as appropriate 12. Final Draft
13. Deliverables completed and presentation to the City Council III I
DAC Proposal to Cathedral City for Accessibility Services Page 19 of 21
DAC
COST
DAC's fee is a total cost and includes all expenses.
A. The total cost for item numbers 1, 2, 7-13 is$16,800. This would include the inspection of the City
facilities and licensure of the DACTrak Accessibility Management Software, but would not include
the review of policies and procedures and the public input process (# 3-6) indicated in blue. It is
anticipated that DAC would assist a City staff member, at no additional charge, to conduct these
activities to provide a cost savings to the City. DAC would provide the City contact with the notices,
survey forms and proposed methods for public input.
B. If the City chooses item numbers 1 to 13,the total cost for is$19,900.
C. Depending on the number of miles of sidewalks inspected, inspections of the public rights-of-way
are priced from $320 to $480 per mile and include sidewalks, curb ramps, street furniture,
signalized intersections and crosswalks. Public right-of-way inspections can be completed in phases
over multiple fiscal years if requested.
Possible Cost Saving Options
DAC has found that a combination of training in the classroom and in the field for practical, hands on
application works best. DAC has trained several public entity clients to conduct their own inspections
using the DACTrak tablet. The DACTrak tablet guides the user through the inspection and asks for specific
measurements. If a measurement is not taken and added to the electronic intake sheet, the software
prompts the user to add the required information and touch the camera icon to take one or more pictures
of each item. Thus, the "smart technology" of the software improves the consistency and quality of the
inspection and lends itself to users other than DAC inspectors for a cost savings.
Reports are generated after completion of the field intake, offering a quick turnaround and report
generation. The quick turnaround time and easy access of password protected data is valuable for public
entities that need to fast track information and reports. The methodology also provides a cost effective
process. DACTrak also provides the opportunity for Cathedral City staff to be trained to use the DACTrak
intake tablet to capture field data, which can then be viewed by an off-site Cathedral City staff member
accessing DACTrak.com. Photographs are automatically captured using the intake software and are easily
viewed online. Several photos may be added for supporting documentation of each noncompliant finding.
Additional photographs can be added for other areas that may or may not be related to accessibility.
Reports can be accessed in multiple formats, depending upon the needs of the Cathedral City. Costs can
easily be adjusted and maintained. DACTrak has seven preset priority findings. DAC will apply the state
and federal recommended priority levels, but will also further customize the priority levels based upon the
magnitude of impact and use by individuals with disabilities in public areas.
Due to the severe shortfall of funding for Cathedral City and other City governments, DAC proposes
alternatives to DAC completing the entire ADA transition plan. DAC has worked with numerous City and
County governments and has provided individualized programs to meet their needs, sometimes in phases,
to enhance compliance with the ADA within the constraints of their budgets. Several strategies that the
Cathedral City might utilize include, but are not limited to:
• DAC conducting accessibility surveys in phases, prioritizing the facility inspections for sites that
have high public use or high use by individuals with disabilities
• Using our DAC pc tablet,Cathedral City employees can conduct their own inspections
DAC Proposal to Cathedral City for Accessibility Services Page 20 of 21
DAC
• DAC conducts some of the inspections while Cathedral City employees follow and receive in field
training
• DAC completes all project components in additional phases over multiple budget years
• Or a combination of the above alternatives
The cost saving alternative of City staff using the DACTrak tablet to complete the public right-of-way
inspections may be a viable alternative that will produce a cost savings.
Additional Information
Conflict of Interest Statement
DAC does not have any financial, business or other relationship with the City that may have an impact
upon the outcome of this contract and does not have any current clients that may have a financial interest
in the outcome of this contract. Disability Access Consultants has no conflict of interest with the Cathedral
City,any associates, representative,consultants, sub consultants,or others.
DAC does not have any conditions that would affect our ability to perform the services described in our
proposal. DAC does not have any previous, pending or current litigation. Our firm has not been debarred,
suspended or declared ineligible to contract with any federal state or local public agency.The firm,owners
or president is not in the Federal Excluded parties List System (EPLS) for Ineligible Professionals and
Debarred Contractors.
Insurance Coverage and Stability
Disability Access Consultants carries all the necessary insurance coverage, such as general liability,
automobile liability, worker's compensation and employer's liability, and professional errors and
omissions malpractice liability insurance. DAC has a no claims record on all policies for our entire 17 years
in business and does not have any pending, previous or current litigation.
DAC has the financial, operational and staff stability to complete a quality and comprehensive project on
time. DAC has no adverse conditions.
Minority Utilization and Affirmative Action
DAC is an equal opportunity employer and has recruited minorities and veterans. DAC's quality control
team leader is a Vietnam veteran with a disability.
Background Checks and Fingerprinting
All employees of Disability Access Consultants have been fingerprinted and have background checks. DAC
has FBI and DOJ fingerprint clearances on file for DAC staff. We have conducted studies for school
districts, state and local governments, the Federal Government, Judicial Chambers and Correctional
Institutions that require background checks. DAC has found that background checks are important
especially in situations where inspection staff may be working near children, and are required in certain
situations.
Supplemental Materials
Actual screen shots from the DACTrak accessibility management software from the City of La Quinta and
the Fair Oaks Recreation and Park District are included as an appendix.
DAC Proposal to Cathedral City for Accessibility Services Page 21 of 21
DAC
APPENDIX
Sample DACTrak Screen Shots and Information
These samples are generated from the DACTrak Accessibility Management web-based software program.
The following screen shots are recent examples of the DACTrak Management software prepared for several
public entity clients.
DACTrok Reports Toots
Upon logging in to
'City of La Quinta �' 'Buildings the secure DACTrak
website,you are able
Buildings to choose the facility
Project Information you would like to
75 495 a,
;2 11
view and manage.
Faulty List These two screen
Boys&Girls Club 19095 v, 6
shots are examples of
City Of La Quinta Sports Complex 5r
facility lists for two
Civic Center 0'
recent public entity
Fire Station#10
transition plan
'Fire Station#93 ('
-, projects.
Quinta library
1;1 1 1. (A 1.2!.;.
l.a Quinta Museum E `�
La Quinta Senior Center L r
13 Q1.Larf,
La Quinta YMCA Daycare
New Fire Station(Fire Station#32)
Polite Substation B.
Public Works&Maintenance 78 1(0 A `2
Silver Rock Temporary Clubhouse
Silverrock Maintenance Building -
Fair Oaks Recreation and Parks District
Project Information
Address 4150 7emescal Street Fair Oaks,LA 115rz8
Stmt. Dine 1.8:2011
Facility List
Arts&Crafts Building 7997 California tk7Ffi(re
Fdu ( (A(Op,
Bannister Park 3810 Dd"00,105 kxd
rel.( Oaks CA 0(111 F+
Community Clubhouse i9,11',alFfcrnna er,:
I AE[ (kik; C:A
District Office 4150 i rmo cal 50 c Ot
!a!I C k%,.CA`i5(01
Fair Oaks Park 11 549 F,ffl (,aka, 1101)0 :00
Farr(>.9k. (i1
Fair Oaks Preschool 50)
I '.):1k5 CA'.) LLfF
Little Phoenix Park I i ';'t,i-• i•.
(ust
McMillan Center 802'0 T ril;' Fauk Ru,id
Miller Park :4250 :ma-,2t A1err,e
DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
DAC
DACTrok T°°" After choosing a
Text Report
Bask Photo Report _. '- -- facility,you are
City of Is Quinta -( Dual Plato Report (La Quinta Senior Center
able to use Reports
(Moto Summary Report
Civic Center Sammary Report drop down menu
Progress Report VieW N Photos to choose which
Total Unit Cost Retort View Cover Pang
Map Overlay report style to
.,.. Text Report _..._.. view. You may
Photo Report
j atiii nlonnationt _ also choose to
view multiple
facilities in one
report.
I\I
1
Y }
Ic+ty of La Quinta -) !Buildings 1.1 This screenshot is
ILa Quanta Senior Center -I IM Locations.-1 an example of the
-I
All Categories None home page for a
Basic Photo
None Report. The sort
All - Corrected
InProgrtea Corrected Generate Report and filter panel
In Progress
Com•leted Not •••livable
allows users to
quickly run reports
tad d9 _ that generate
Accessibility Survey findings for
specified locations
or categories,or by
progress, priority
or resolution
status.
WI
DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
DAC
I a Quints I ibrary
Doors -Chamber Of Commerce : Door, Hardware These two screenshots
Lan Between Li at & ChambelOf Conutler ce� are examples of a
Push t:.«i 1. eri
finding page in a Basic
1 intiing Photo Report. This
sir.,„ .01 type of report shows
trn-`,it-F ing 1 tMt lx.J!'._I�
Recommendation the user the finding,
with accompanying
p..:nnnr•ut:tilt,.= in •o I. recommendation to
Costing Into (Estimated) •4_1141E( 125 _:IoSer ire i e. _25 _.__ correct the non-
compliant item,the
associated photo,code
reference(s),estimated
Code Reference CA I I 5. ::I5A 4o4 cost to remove the
barrier, and any
progress that has been
Progress
added to update the
Record N bet 9;`_=Y..,
Progress Not N:.-,;. transition plan.
Projected Pate ut,;s(i='u; At lual Date
Actual Cost 40.OU Priority r +�
Contractor
Cumurents Ni t Ct;trn:,.nl
La Quinta Museum
Doors -Museum 1st Floor : Door,Hardware
Archives 102
Level
Finding
The door opening force for this door is greater
than allowed.
On-Site Finding 8.00 pounds
Recommendation
Adjust the closer on the door to meet the door
opening force requirements.
Recommendation Up to 5.00 pounds
Costing Info(Estimated)
Adjust door closer pressure. $25
it tit
Code Reference CA 11338.2.5,ADA 404 2.9
Progress
Record Number 43936
Progress Not Started Resolution None
Projected Date Actual Date
Actual Cost $0.00 Priority Two
Contractor
Comments No Comments
DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
DAC
Fair Oaks Park
Path of Travel -Exterior : Path Of Travel,Walking Surfaces
This screenshot is
Path Of Travel At The Basketball Court
an example of a
Exterior Walkway finding page in a
Walking Surface Slope Path of Travel,Walking Surfaces Walking
Surface Slope Dual Photo Report.
Finding
There are slopes greater than allowed maximum slope on the primary This type of report
path of travel.
On-Site Finding 14.70 percent shows the user two
findings per page,
Recommendation
Provide compliant sidewalk. with accompanying
Recommended Up to 5.00 percent recommendations
Costing Information(Estimated) Code Reference to correct the non-
Install compliant pathway, $1,840 ADA 4.37.CO 1133573
compliant item,the
associated photo,
Record Number: 988033
Path of Travel -Exterior : Path Of Travel,Walking Surfaces code reference(s),
and estimated cost
Path Of Travel At The Entrance To The Horticultural Center
to remove the
Exterior Walkway barrier.
Walking Surface Slope path Of Travel,Walking Surfaces Walking
Surface Slope
Finding ••.'
There are slopes greater than allowed maximum slope on the primary
path of travel.
On-Site Finding 6.40 percent
Nryh`
Recommendation
Provide compliant sidewalk.
Pecommended Up to 5.00 percent
Costing Information(Estimated) Code Reference
Install compliant pathway. $1,840 ADA437.ca 1133873
Record Number: 9878873
DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
DAC
The Dual Photo and Basic Photo Reports may be exported to an Excel workbook for easy management of the
transition plan data. The Excel workbook exports into a pre-formatted table with the filter function atop
each data column. The report is a fully functioning Excel spreadsheet that may be sorted,filtered and
manipulated by the user. The column for Picture identification numbers includes cells that are live links to the
second tab of the workbook which contains report photos. Clicking the cell for a particular report finding will
bring uo the associated picture on the Photos tab.
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DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
DAC
DACTrok Reports boots
Project Portfolio
. 'City of La Quinta -' Project Home ulldings '1
r acidity 111oore
striding s change Password Users can update
*amts progress using the
Prolrr i 1111111111.11111(1
1 **cent ftanaper
ftotrt Progress Tailor Tools drop down
Faaty List'._ Pri*Rytanaper menu.
11oys irk tarts t lob
Record Manager
City£.7f to CluiFlta spoils C.c, lplex
allows each record
r ivu r,-ut1-1 -
to be updated
l it,•4£.ite,i; ¢/11 individually.
1u 50.1111111 VI
1 a Q1/11itch 11111 try Global Progress
1 a(i11ir11.r M11s, 11111 Editor allows many
records to be
1.1 Cj tririt.l 5c°ru11r f 1•nt.•r
updated at once
II.r ail nrlF.1 VM( A I).ry1.1n-
with identical
New lira`.I.1Innt (I ur 4£.1111111 *I)) - -
information.
I>1,hr a`+irirstatinu
Public Wur ks Ri Mainii..vurrir.,. - Priority Manager
Srdvar tt1.i k I,u111,>rary r hd,bl.us, allows many
....iv, no.k M.1in11 11.in1.-ttlliid1111q records to be
updated at once
with unique
information.
DACTrok Reports roofs
Clients. IFair Oaks Recreation and Parks District -I;, ,)--t: IFair Oaks Recreation and Parks District -I
r I fie,. I Fair Oaks Park -I .-. , - IAII Locations -I
Categcrlei: IAII Categories -I Generate List Record Manager
Name DeficiencyT ,e Location allows the user
Accessible Parking Elemen- F'terir,t tO choose which
Benches Near The Play Area F-1?-,,-2.- r Dior
Community Garden Parking Lot EI 1 E record to update
Continuing Path Of Travel From The Softball Fields To The Skate Park E:leme"''r E`r`'-t: individually.
Curb Rama From The Accessible Space Near The Play Area En re'11 E "n
Directional Signage From The Public Right Of Way I•-i i: E 1
Directional Signage To All Common Areas Flea--enr F rte icr
Drinking Fountain At The Horticultural Cener E 1 E,',--1,,r
Drinking Fountain Near The BBQ Area `1 r
Drinking Fountain Near The Restrooms 1 r
Drinking Fountain Near The Skate Park r r." n iOi
Drinking Fountain Near The Softball Field Concession Stands
Gates To The Community Garden e'0' r `'`t 1``
Hot Licultur al Center ,-'
Left Curb Ramp From The Accessible Spaces Neat The.Skate Park
Mens&Womens Restrooms `r -
Mens Restroonr
Mens Restroonr
DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
i
DAC
DACTrok Reports Tools
1 oft Once a record is
Facility:Fair oaks Park
chosen in Record
Curb Ramps-Exterior:Curb Ramp
Curb Ramp From The Accessible Space Near The Play Area Manager,the user
No Detectable Warnings can set the priority,
Finding Curb Ram, No Detectable Wanton
The curb ramp does not provide a detectable warning surface which select the status of
includes truncated domes. Not Found
On Site Finding'. No progress,add
Recommendation
Provide compliant detectable warnings to surface. See Above projected and actual
Recommended:
Costing Information dates of completion
Provide detectable warning to surface.$144.00
Citations and also document
CA 11278.5.0
ADA 4,7.7
any notes regarding
4,,;; the record.
of/
Pnonty (None .1 Projected Date of Completion A
Progres (Not Started *1 Actual Date of Completion
Resoluti•• I . 1 Actual Cost
New Comment
r ,.f,
Drinking Fountains-Exterior:Drinking Fountains
Drinking Fountain Near The Skate Park
Clear Floor Space Slope
Finding l rlr4'In.. I o4ntAinh clear I RS,'1.aro:+I .P
tft U_:D Fp,v!',L-+x,IV4e-s I..,:_urtipl::a.. —.._.—_.
:r +:ra I Irllln7 .:Sri r.wrron.
Recommendation 0r .
rr;vlde Cbmrltant C'ea-r nor SG3:4 at the Crinl rq tn,r:to r.
ap:,mmenj-d ice,f:2 47 r•rce-,t
Costing Information
u, ,f∎I a,
Citations r , '
ALiA 415.t. n This screen shot
'- , !�: represents an example
of a record with
progress, updates and
,:1.4.:r,,;1. .,t-1, .,:_I.lLn-S:r;r■,l JI foie,f i,>2m..r,r comments added.
Fr,nrlr.., , Piola-tar!flsro..-,frc-r.cr' r 6/1/2011
bt,gec> IG-:mr:oral -l A_lcdi L'U,t._d Ccr•D■<U v1 7!812011
burl Ito ri Itirr..✓,t✓!1 -I Ad,Ali.15r 565.33
tv,Y_rr..,mc,,t Slope corrected and verified to be cospi i ant by inspector e36 Repair
brass area near fountain I
Update Cancel
DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
DAC
is Record Manager
Record Manager gives an Administrator the most
DACTrak RaPaed Tor& Sowed options to examine,manage and update the
transition plan for the selected site.
Facility:fa -+c Nano e,s_.1,a Zafoge
aestivates-Visitors Center:autism.,Toilet C« - By clicking on the photo number,the
trus Visitor Cooler*estrus
Administrator can view more than one
Toant Conl/nr6naat width
t <n n m le dr.paement mpg, er= photo within the same screen.
There 4 muff Cent 7C lC:r space n°t campeerner. Pettit
pr Ste Todina a.. incites
NWi(�. -a pa io en. aleic.srt cear floc
,<cer^.mendea' Al least 60.;.n^,ez
Ce„k,P,a,„,a,t,a„ All comments saved using the Update
[^nali accessible gal $490::0
command are shown under the finding.
Cs8 1.1
All new comments that are added will
also be listed in this area.
af3
m re o u irel,o cede a c.mPl er:=u-i,ai.and*a.e the lode:con,art,ant accessrol<cane u_-. nen.n >-e._.
_o a
preted
woTW Nore • >'•n!cacd Date nt,ornoena-
� P•og.ess
Nat Staled • ActuaV Cat<of,_on'rF,<=ion
An Administrator is able to view
Resolution lieu, Cost Cost findings related to the same element
Nea l_mm<Rt by using the advance controls,also
located under the tool bar at the top of
the page.
x Disability Access Consultants Powered By DACTrak _
r Record Manager
A priority level of 1 through 7 can be
ll! Reports Toot. Rapport
assigned to the element.
3 of 3
ranlity:Sacramento National Wildlife Refuge
Reach Ranges-Exterior,Check S'tattax:Reach Reeve r Element Merest Poba Of OPer tlow
Cbecit Station Projected and actual dates of
trap box Other completion are entered here. The
Elseat Highest Poky Of Operation
Hwang Reach Range,Element Highest Point Of Operenon: Administrator can also add the actual
The highest point of operation for the element n not compliant. Element H -Point Of. rebon
On Site Finding: 59.91 inches
Race. cost of bringing the element into
a
Make
sure that hat th Me highest point of operation a within the
,�,,,,,e,,,edy,,,�, compliance for budgeting and expense
Recommended: 28.00-ar.00 inches
Coss Inform on reporting.
Readjust element height.$50.00
Clbtons
ADA 309
ADA 308
ADA 902.8,2
of I
Pronto e Protected Date u=pmplemR 6/6/2012 New Comments can be added here and
Progress In Progress Actual Cate of Completion
Resolution Actual Cost saved using the Update command.
Staff to relocate when repannt1ng b.ulding an 2,112 2012
New Comment
IUpdate Cancel
3 of 3
Disability Access Consultants Powered By DACTrak
DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
DAC
DACTrok deports Tools
This is an example of
,,,, .t- (Fair Oaks Recreation and Parks District I H .w !Fair Oaks Recreation and Parks District -I Global Progress Editor,
1:illl,,':I (Fair Oak Park I All Locations ,'•I where the user may
Vellerdte Ll st
naorlPaseenger Loading zones _ select many records to
Projected Actual
Location Element Description Finding Progress Completion Date Completion
Date update at one time. In
rxn , 1 d '33 31,1i I 1,31,331 , 1 ill,3 .i-:.,,1 tl ,,,t 11 �,,, ..,I this example,t e
Yd:13
I, I nn
category has been
,I1 t filtered to Passenger
1 Loading Zones using the
f 6 1 s,1 I I I I J 1 1 �■- J■r i f ,� l ■r 1 I.I 1 r,r I 1 -1I t I I I:, 1
i gi , 3'r:■11 t ,U1 r3 IV,i Ilf ll 1■ 1 r10 3 O 111 I'>), 111 , Categories drop down
t xt l 1 ,t I z.,I:,- 1,I.,-,t,l 1 ,n„m I I I,:I I I:, menu.
ti,-,, If 0,1rOc tt r•i11 Ir 4 II t, :...
i.. v� Gleat n
l 1 J Clear
None -1
I Not Started -I
se
DACTrak Sepals Took This is an example of
Priority Manager,where
(City of La Quinta -I !Buildings I-l the user may select
ISilverrock Maintenance Building -I All Locations -1
(Sinks -I lie^e,ate,ist many records to update
On Projected Actual coo with unique information
Element ResponsrlMTity
D Location -. - Finagig Site Priority Progress Resolution ComatetionCOmpletion Contractor from one screen. The
Descnptwn Find) , Date Date
- .1 user may select
IN�a IIN„e -IINone -1 Icon -1 progress information
from the drop down
menus and enter dates
for each line item. All
Ice -II~° .11cee< -I INfoe -I information is updated
with one click of the
Submit button. In this
example,the category
has been filtered to
Sinks using the
SaDnvt
Categories drop down
menu.
DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials
DAC
When GPS information is recorded for the location of an outdoor finding, such as the sidewalk report below,a
Map Overlay report is available to view on DACTrak. This report shows a map of the area where the survey
was performed,and pinpoints the location of the finding. Clicking on the pinpoint brings up a screen showing
the finding, recommendation to bring the item into compliance,a photo of the finding and the associated
code references.
3 00 Cverley Report 4 o- - ......
.1. • 0 - pp • Pepe• Seery took. V• . R fa ,:6 SL -------
__.__ IcityotLaQulnta •I ISideoraRrs 1.1
IAshley Place •1 Ii AR L�oca—twos•I
(AB Categones '�•I
1
Z
3
All
Not Started Corrected
Not Corrected ,Oh:r:,-re ks O'
"- In Prowess
Con•feted - Not AppIrcable
t� . e
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r
--. lik li . .„., .„ -
yy .t. ttgo
a \ \ , irrs-0 eHy�} •
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illit - '.
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DAC Proposal to Cathedral City for Accessibility Services Supplemental Materials