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Home My WebLink AboutSA Reso 2015-02 RESOLUTION NO. SA - 2015 - 02 RESOLUTION OF THE CITY COUNCIL SERVING AS THE BOARD FOR THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF CATHEDRAL CITY, CALIFORNIA, ADOPTING AN UPDATED RECORDS RETENTION SCHEDULE AND PROCEDURES FOR THE DESTRUCTION OF RECORDS FOR THE SUCCESSOR AGENCY WHEREAS, the keeping of numerous records is not necessary after a certain amount of time; and WHEREAS, retention is not required for non-records, preliminary drafts, or notes, which are not retained by the Successor Agency to the Redevelopment Agency of the City of Cathedral City (the "Successor Agency") in the ordinary course of business; and WHEREAS, Section 34090 of the California Government Code provides a procedure whereby any public record which has served its purpose and is no longer required may be destroyed, except for specific statutory provisions; and WHEREAS, pursuant to Government Code Section 34090.7, the Successor Agency may prescribe a procedure whereby duplicates of records less than two years old may be destroyed if they are no longer needed; and WHEREAS, a records retention schedule is a public agency's legal authority to receive, create, retain and dispose of official public records, and in the event of litigation, a Court will accept the retention schedule as establishing which records which are produced or maintained in the "normal course of doing business"; and WHEREAS, the City Council serving as the Board for the Successor Agency to the Redevelopment Agency of the City of Cathedral City believes that a sound records management policy for the maintenance and destruction of public records which no longer serve administrative, legal, fiscal and historical purposes is deemed appropriate and essential for the effective operation of the Successor Agency's governmental process; and WHEREAS, it is the Successor Agency's policy to maintain public records according to its various retention schedules. NOW, THEREFORE, THE CITY COUNCIL SERVING AS THE BOARD FOR THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF CATHEDRAL CITY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Records Retention Schedules, attached hereto as Exhibit "A": (a) identify the official public records that City staff produces or maintains in the "normal course of doing business" for the Successor Agency and (b) constitutes a policy for the efficient maintenance and regular destruction of public records which have outlived their legal, administrative, historical, or fiscal value, according to the established retention period. SECTION 2. The records of the Successor Agency to the Redevelopment Agency of the City of Cathedral City, as set forth in the Records Retention Schedule Exhibit "A", attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the City Clerk and City Attorney, without further action by the City Council serving as the Board for the Successor Agency of the Redevelopment Agency of the City of Cathedral City. SECTION 3. The Records Retention Schedule, attached hereto as Exhibit "A" is hereby approved and adopted and shall supersede and/or replace any previously adopted records retention schedules for the Successor Agency to the Redevelopment Agency of the City of Cathedral City. SECTION 4. The Secretary shall certify as to the adoption of this resolution and shall cause the same to be processed in the manner required by law. PASSED, APPROVED, AND ADOPTED this 22nd day of July, 2015. S anley E. enry irman ATTEST: 2111‘2. • Gary F. Ho: ell, Secr=tary APPROVED AS TO FORM: Charles R. Green, City Attorney I, GARY F. HOWELL, SECRETARY of the Successor Agency to the Redevelopment Agency of the City of Cathedral City, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the • Successor Agency to the Redevelopment Agency held on the 22nd day ,of July, 2015 by the following vote: AYES: Board Members Aguilar, Carnevale and Kaplan; Vice-Chairman Pettis and Chairman Henry NOES: None ABSENT: None ABSTAIN: None - _ A Gary,F, H. ell, Secretary EXHIBIT "A" RECORDS RETENTION SCHEDULE III RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE V.H.C. AND CONTENTS OFFICE STORAGE TOTAL RDA MEETINGS, MINUTES, and NOTICE RECORDS 1 Successor Agency Meetings-Audio and Video Tapes CL+2 - CL+2 H Authority: GC34090 2 Meetings-Minutes P - P V,H Authority: GC34090(e) 3 Meetings-Notices: CU+2 - CU+2 H Note: Includes special meetings Notices of adjournment; Authority: GC34090(d) Notices of special meetings; Notices of rescheduled meetings; Notices of continuation;and Declarations of posting 4 Meetings-Original Agenda Packets CU+2 - CU+2 H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 5 Public Hearings Notices: CU+2 - CU+2 V,H Authority: GC34090(d). Proof of publication; Mailing lists;and Certified mail receipts REAL PROPERTY 6 Assessment District P - P V,H Note: Covers collection information; original documentation files with municipal clerk/agency secretary Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 7 CEQA Legal Notices: P - P - Authority: GC34090(a)plus CEQA Guidelines Notices of exemption; Notices of completion; Notices of preparation; Notices of determination; Environmental Impact Report; RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 1 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE V.H.C. AND CONTENTS OFFICE STORAGE TOTAL Mitigation monitoring; Negative declaration; Comments;and Statements of overriding considerations 8 Certificates of Insurance P - P V,H Note:Compliance,elevation,occupancy which affect real property Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 9 Maps-Commercial,Apartments,Development P - P V,H Authority: Secretary of State Local Government Records Projects;and Management Guidelines(February 2006); GC 34090(a). Topographical 10 Miscellaneous Drawings,Blueprints,and C+2 - C+2 - Note:Includes those submitted by contractors with application for Specifications permit and builds for Certificate of Occupancy. Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090(d). 11 Parcel Maps P - P V,H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 12 Permits P - P V Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090(a). 13 Real Property-Certificates of Compliance(Lot Line P - P V,H Authority: GC34090(a) Adjustments): Certificates&supporting data 14 Real Property-Dedications Files: P - P V,H Authority: GC34090(a) Offers of dedication&exhibits; Resolutions(file copies);and Correspondence&supporting data RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 2 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE - V.H.C. AND CONTENTS OFFICE STORAGE TOTAL 15 Real Property-Detachments/Withdrawals Files: P - P V,H Authority: GC34090(a) Maps&drawings; Studies&reports; Agreements;and Correspondence&supporting data 16 Real Property Files: P - P V,H Authority: GC34090(a) Deeds&supporting data; Quitclaims&supporting data;and Easements&supporting data 17 Signage L+2 - L+2 - Note: Includes restricted parking zones,log books,index register cards, inventory lists, records of traffic signs; "L" in this record series means date of removal. Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 18 Subdivision Tracts P - P V,H Authority: GC34090(a) Lot Splits-Mergers 19 Tentative Tract Maps P - P V,H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 20 Tracts C+2 - C+2 - Authority: Secretary of State Local Government Records Specifications,soil reports Management Guidelines(February 2006); GC 34090. PROJECTS 21 Photographs S+2 - S+2 - Note: Includes aerials Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 22 Plans,Capital Improvement,Projects P - P - Note:Streets, curbs, gutters, sidewalks, storm drains RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 3 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE - V.H.C. AND CONTENTS OFFICE STORAGE TOTAL Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090(a). 23 Project Area Committee V,H Note: Refer to resolution establishing procedures for PAC formation for specific items not mentioned herein Notice of meetings CU+2 - CU+2 Authority: GC 65090,34090(d); H&S 33385 Minutes P - P Authority: GC 34090(e) Membership selection CU+2 - CU+2 Authority: GC 34090(d) CU+2 - CU+2 Authority: GC 34090(d) Correspondence(for email-see Row 46) See Row - See Row 52 52 Candidate statements FPPC Filings See Rows - See Rows 52-53 52-53 Ballots See Row - See Row 62 62 Tally sheets See Row - See Row 62 62 24 Reports/Studies CL+2 - CL+2 - Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 4 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE - V.H.C. AND CONTENTS OFFICE STORAGE TOTAL 25 Specific Plans CL+2 - CL+2 V,H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. BIDS and AGREEMENTS 26 Agreements,Contracts&Leases CL+1 9 CL+10 - Note: CL=completion of all terms of the agreement or contract. Executed documents; Authority: Secretary of State Local Government Records Amendments;and Management Guidelines(February 2006); CCP 337; CCP Attached exhibits 337.15. 27 Bids/Proposals Files(Successful Bidders) CL+1 9 CL+10 - Note: CL= completion of all terms of the executed contract or Requests for bids/proposals; agreement with the organization submitting the successful bid or Specifications&backup data;and proposal. Bids/proposals received Authority: Secretary of State Local Government Records Management Guidelines(February 2006); CCP 337; CCP 337.15. 28 Bids/Proposals Files(Unsuccessful Bidders) CL+2 - CL+2 - Note: CL=completion of all terms of the executed contract or Unaccepted bids/proposals received on any agreement with the organization submitting the successful bid or building,structure,or other public work proposal. Authority: GC60202 and GC34090(d) COMMISSIONS AND COMMITTEES 29 Agendas and Staff Reports CU+2 - CU+2 V,H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090(d). 30 Audio and Video Tapes(Recordings of Committee CL+2 - CL+2 V,H Authority: GC 34090. Meetings) RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 5 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE V.H.C. AND CONTENTS OFFICE STORAGE TOTAL 31 Certificate of Posting and other Legal Advertising CU+2 - CU+2 H Authority: Secretary of State Local Government Records Proof of Publications Management Guidelines(February 2006); GC 34090(d). 32 Commission and Committees Notices CU+2 - CU+2 V,H Note: Includes special meetings and other public notices Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 54960.1; GC 34090. 33 Commissioner/Committee Member Files T+2 - T+2 V,H Authority: Secretary of State Local Government Records Applications; Management Guidelines(February 2006); GC 34090(d). Letters of Appointment; Letters of Resignation; Certificates;and Oaths 34 Minutes of CommissionlCommittee Meeting P - P V,H Authority: GC34090(e) LEGISLATIVE RECORDS 35 Municipal Code 5 P P V Authority: GC34090 36 Ordinances -Adopted P - P V,H Note: Film for security Not adopted 2 - 2 H Authority: GC34090(d),(e) 37 Redevelopment Resolutions and Proclamations P - P V,H Authority: GC34090(e) LEGAL RECORDS 38 Appeals(Copies) CU+3 - CU+3 V,H Note: Original copy should be date-stamped and forwarded to General Counsel. Authority: Secretary of State Local Government Records Management Guidelines(February 2006); CCP 583.320(a)(3); GC 34090. RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 6 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE V.H.C. AND CONTENTS OFFICE STORAGE TOTAL 39 Citizen Complaints(Not Legal Pleadings;see Correspondence under ADMINISTRATIVE and MISCELLANEOUS records) 40 General Counsel memoranda and legal opinions S+2 - S+2 C Note: These items are confidential Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090; GC 6254(k). 41 Litigation Files(Copies) S+2 - S+2 C Note: Duplicate series; original is with General Counsel Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. ADMINISTRATIVE and MISCELLANEOUS RECORDS 42 California State CU+2 - CU+2 V,H Authority: Secretary of State Local Government Records Management Guidelines(February,2006); GC 34090. 43 Correspondence to Successor Agency,Executive CU+2 - CU+2 V,H Note: See row 46 for electronic mail communications Director Authority: Secretary of State Local Government Records Chron Files; Management Guidelines(February 2006); GC 34090(d). General/Public; Controlled; Reports; Citizen Complaints; Subject Files; Reproduction/printing requests;and Correspondence not attached to agreement or project file 44 Departmental Policies and Procedures S+5 - S+5 V,H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090(d). RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 7 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE - V.H.C. AND CONTENTS OFFICE STORAGE TOTAL 45 Department Projects, Programs,Events,Issues, CU+5 - CU+5 H Authority: Secretary of State Local Government Records Activities Management Guidelines(February 2006); GC 34090. Publications 46 Electronic Mail 10 days - 10 days V,H,C Note:Emails are those kept in the ordinary course of business,per City's Computer System Usage Policy.If email qualifies as another type(s)of record category,kept in the ordinary course of business, retain and/or maintain for that type of record as mandated by this schedule; i.e., generally 2 yrs for most records, unless other statute/policy applies.Caveat:may be confidential and/or attorney- client privileged item. Authority: City's Computer System Usage Policy 47 Equipment Files(Including Vehicles) T+2 - T+2 - Note:T=termination of ownership of the equipment. Owners Manuals; Authority: Secretary of State Local Government Records Service/Maintenance/Gas Logs; Management Guidelines(February 2006);GC 34090. Vendors; Catalogs;and Purchase Information 48 Federal Agencies CU+2 - CU+2 V,H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 49 Local Government Agencies Including Indian Tribes CU+2 - CU+2 V,H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 50 Organization Files CU+2 - CU+2 V, H Authority: Secretary of State Local Government Records Civic Organizations,Homeowners Management Guidelines(February 2006); GC 34090. Associations Professional Organizations 51 Riverside County CU+2 - CU+2 V,H Authority: Secretary of State Local Government Records RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 8 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE - V.H.C. AND CONTENTS OFFICE STORAGE TOTAL I I I I I I Management Guidelines(February 2006); GC 34090. FPPC FILINGS 52 Statements of Economic Interest-Assuming/Initial, CU+4 - CU+4 V,H Note: Filing official, City Clerk/Agency Secretary makes and Annual,Leaving Office,and Other Mandated Filings retains copy and forwards to filing officer, FPPC. After copy has and Amendments(Copies) been on file for at least 2 years, may be retained on microfilm/other space-saving materials available for public inspection. Compile and maintain current lists of all statements forwarded to FPPC.Statements must be made available as soon as practicable but no later than 2nd business day of receipt. Authority: GC81009, 87500, 2CCR 18115 53 Statements of Economic Interest- CU+2 5 CU+7 V,H Note:City Clerk/Agency Secretary is filing official and officer.After (Form 700)For Designated City Employees/Conflict of original has been on file for at least 2 years, may be retained on Interest Code Filers(Original) microfilm/other space-saving materials available for public inspection. Compile and maintain current list of all statements filed. Statements must be made available as soon as practicable but no later than 2nd business day of receipt. Authority: GC81009, 87300, 87302, 87500, 2CCR 18115 ELECTIONS RECORDS 54 Affidavits of Registration-Canceled Originals and EL+5 - EL+5 H Note:The City Clerk/Agency Secretary may film canceled original Copies of Index to Affidavits of Registration affidavits of registration or do similar method of preservation per Elections Code 17000(b), record the canceled affidavit,then may destroy affidavit following first general election after date of cancellation.Copies of index(per Elections Code 2180)-keep on file as public record of election, political research, and for governmental purposes. Authority: Elections Code 17000, 17001 55 Canvass P - P V,H Note:The whole number of votes cast in the city,the names of the persons voted for,the measures voted upon,for what office each person was voted for,the number of votes given at each precinct to each person and for and against each measure,the number of votes given in the city to each person and for and against each RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 9 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE - V.H.C. AND CONTENTS OFFICE STORAGE TOTAL measure are entered in City/Agency resolution per Elections Code 10260 et seq. See"City Council Resolutions"retention period. Authority: Secretary of State Local Government Records Management Guidelines (February 2006). 56 Certificates of Election T+4 - T+4 V,H Authority: Secretary of State Local Government Records Management Guidelines(February 2006);GC 81009(a), (d). 57 Election-History 4 P P H Note: History of elections,sample ballots Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 58 Election Records -Packages and Identification 6 mos. - 6 mos. - Note: This series does not apply to federal office elections of Envelopes(Not Federal Elections as per Elections President, VP, US Senator and Representative. If there is no Code 17301(a)) contest or criminal action within the 6 mos. period, the package Voted polling place ballots may be destroyed or recycled; otherwise, the package remains Voted absent voter ballots unopened until destroyed/recycled. Spoiled ballots Authority: Elections Code 17302&17505 Canceled ballots Unused ballots surrendered by the voter per Elections Code Section 3015 Ballot receipts Applications for absent voter ballots 59 Nomination papers&signatures T+4 - T+4 H Note:All nomination documents and signatures in lieu of filing fee petitions are maintained by City Clerk/Agency Secretary; for this record series, T (Termination) represents the term of the office elected.Destroy after said period,provided no action is pending or written request from AG, FPPC, Secretary of State, or other governmental agencies listed in Elections Code 17100. Authority: Elections Code 17100 60 Notifications and Publications re:Elections EL+2 - EL+2 H Note: Proof of publication or posting, certification and listing of notice of posting, copy of newspaper notice and certification of RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 10 RECORD RETENTION SCHEDULE FOR THE SUCCESSOR AGENCY TO THE CATHEDRAL CITY REDEVELOPMENT AGENCY DATE:July,2015 SUCCESSOR AGENCY Item RETENTION COMMENTS No. RECORD SERIES TITLE V.H.C. AND CONTENTS OFFICE STORAGE TOTAL offices to be voted for at forthcoming election. Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090. 61 Oaths of Office P - P H Authority: Secretary of State Local Government Records Management Guidelines(February 2006); GC 34090;29 USC 1113. 62 Tally Sheets and Ballot Cards-State/Local and NOT EL+6 mos. - EL+6 mos. H Note:All voters may inspect the contents of package at all times Federal Offices as per Elections Code 17303(a) following commencement of official canvass. If no contest or Packages contain: criminal action is commenced within period, City Clerk/Agency Two tally sheets,copy of index used as Secretary may destroy or recycle packages. Sealed ballot voting record,challenge lists,assisted voter containers may be opened if City Clerk/Agency Secretary lists determines necessary for shredding or recycling, otherwise Ballot Cards packages and containers to remain unopened until destroyed. Authority: Elections Code 17304,17306 63 Voter Qualification Form EL+2 - EL+2 V,H Authority: GC 34090 Voter eligibility statement P:\APPS\WPDATA\CATH\0001\RECORDS RETENTION SCHEDULES\2009-RDA RECORDS RETENTIONS SCHEDULE.doc RETENTION CODES: AR=Annual Review A=Audit CL=Closed/Completed E=Expiration P=Permanent S=Superseded T=Termination CU=Current Year EL=Election Date *=See Note for Descriptor L=Life VHC CODES: V=Vital H=Historical C=Confidential Page 11